Is your business taking advantage of the global talent pool or are you still navigating the digital landscape with a local mindset?
Find out if an offshore software development team fits your needs, learn how to pick the right offshoring partners, know where to find them, and get acquainted with important strategies to make the partnership work to your advantage.
Let’s jump right in.
Offshore Software Development Team: Explained in Simple Terms
An offshore software development team is a group of programmers and experts working from a different country to build software for your business. Hiring this team can save you on resources and give you access to a wider range of technical skills. With this setup, you can concentrate on your main business while they take care of developing and maintaining your software projects.
If you want to start with a lean team, here are the core members of an offshore software development team:
| Role | Responsibilities | Important Skills |
| Project Manager | Oversees project from conception to completion, manages team dynamics, & ensures project meets deadlines. | – Communication – Project Management Tools – Risk Management |
| Software Developer | Writes & tests code, troubleshoots software issues, & implements new features. | – Problem-Solving – Programming Languages (e.g., Java, Python) – Software Development Methodologies (e.g., Agile, Scrum) |
| Quality Assurance (QA) Engineer | Tests software for bugs, ensures that the software meets all requirements, and maintains quality standards. | – Attention to Detail – Test Automation Tools (e.g., Selenium) – Understanding of QA Processes |
| UI/UX Designer | Designs & improves user interfaces & experiences, ensures product intuitiveness, and focuses on user satisfaction. | – Creativity – Wireframing & Prototyping Tools (e.g., Sketch, Adobe XD) – User Research |
| System Architect | Defines technical standards & policies, designs system architecture, and ensures scalability & performance. | – Technical Communication – System Design Principles – Knowledge of Programming Patterns & Frameworks |
10 Project Types Offshore Software Development Teams Can Build
If you are still getting familiar with offshoring, let’s take a quick look at the 10 most common projects that typically get offshored.
| Project Type | Specific Software | Core Developers Needed |
| Mobile Applications | Social media apps, Fitness tracking apps | Mobile Developers (iOS/Android) UI/UX Designers |
| Web Applications | Online forums, News portals | Frontend Developers Backend Developers UI/UX Designers |
| eCommerce Platforms | Online marketplaces, Auction sites | Full Stack Developers UI/UX Designers Security Specialists |
| Custom CRM Systems | Sales management, Customer support systems | Backend Developers Database Developers Systems Analysts |
| Cloud Solutions | Cloud storage services, Cloud-based analytics | Cloud Architects DevOps Engineers Security Specialists |
| Enterprise Software | ERP systems, Business intelligence tools | Systems Architects Database Developers QA Engineers |
| IoT Applications | Smart home systems, Wearable health devices | IoT Developers Embedded Systems Engineers UI/UX Designers |
| Blockchain Applications | Cryptocurrency wallets, Smart contracts | Blockchain Developers Security Specialists Data Scientists |
| Artificial Intelligence Solutions | Chatbots, Predictive analytics software | AI/Machine Learning Engineers Data Scientists Backend Developers |
| SaaS Products | Project management tools, HR management software | Full Stack Developers Cloud Engineers QA Engineers |
Why Hire an Offshore Software Development Team: 8 Factors To Consider
You might already be aware of all the advantages if an offshore software development team can bring, but let’s take a deeper look.
1. If you want to save on development costs
Choose an offshore team to reduce costs on salaries, infrastructure, and operations. This is ideal if you are a startup or business that needs to maximize your budget in general.
2. If you need specialized skills not available locally
When your project requires niche technologies or expertise that’s scarce in your region, tapping into the global talent pool makes sure you get the right professionals for the job.
3. If you need to quickly adjust your team size based on project needs
Offshore development allows easy scalability. Whether you’re dealing with a spike in demand or need to downsize, you can adjust your team flexibly without the long-term commitments required by hiring locally.
4. If accelerating your product launch is critical
Benefit from the time zone differences and non-stop development cycles of offshore teams to get your product ready and out in the market faster than your competitors.
5. If your primary focus is growing your core business
An offshore team handles the technical development of your software project so you can dedicate more resources and time to strategic business activities like marketing, sales, and customer engagement.
6. If you value innovative & diverse perspectives
Diverse teams from different cultural backgrounds will bring fresh ideas and innovation to your project so you can take advantage of groundbreaking solutions.
7. If you’re looking for effective risk management
Offshore companies often have robust project management frameworks and quality assurance standards in place to make sure project risks are minimized, offering a safety net for your investment.
8. If you want to stay ahead of the latest tech trends
Offshore developers frequently specialize in emerging technologies and will bring state-of-the-art solutions to your projects.
70% of businesses choose offshore teams for cost savings without compromising on software quality. Other major offshoring reasons include flexibility, speed to market, tool accessibility, and agility.
Choosing an Offshore Software Development Team: 10 Easy Steps
This section breaks down the decision-making process into manageable steps to help you pick the most suitable offshore software development team for your project needs.
Step 1: Define Your Project Requirements
List your specifics – the scope, technologies, and project goals. For example, if you are building a mobile app, specify the platforms (iOS, Android) and key functionalities.
Step 2: Research Potential Teams
You can either take a look at platforms like Clutch or Upwork where you can hire the offshore development team yourself but it comes with a lot of effort vetting the perfect match for your needs.
Or you can take a shortcut and leverage Genius which specializes in on-the-ground sourcing and vetting top-notch agencies. With Genius, you get a shortlist of top-quality experts you can interview for free. You won’t have to pay anything unless you get the right team members hired.
Look for teams with a solid track record in your required technologies. For instance, consider platforms like Clutch or GoodFirms to identify offshore teams with top ratings and favorable reviews.
Step 3: Evaluate Their Technical Expertise
Review their portfolio and case studies to make sure they have enough experience relevant to your project. Ask for examples of similar projects they’ve completed.
Step 4: Assess Communication Skills
Arrange a call or video meeting to assess their communication skills, crucial for a successful partnership, especially across different time zones. You can use Zoom to facilitate these meetings with high-definition video conferencing capabilities, allowing users to host meetings with hundreds of participants.
Step 5: Understand Their Process
Verify if their development process follows agile methodologies or your preferred framework for streamlined workflow and punctual deliveries. For instance, ask if they use the Scrum strategy. It is adaptable and swiftly responsive to evolving requirements to guarantee customer-focused product alignment.
Step 6: Check References & Reviews
Contact former clients directly to gather firsthand insights into their collaboration with the team, assessing reliability, work ethic, and delivery capabilities. Reach out to them via email or phone, introducing yourself and politely requesting feedback on their collaboration experience.
Step 7: Discuss the Financials
Understand their pricing model thoroughly. Ask whether they prefer hourly rates or fixed project costs. Make Sure it aligns with your budget and includes provisions for unforeseen revisions. Here are examples of hourly pricing models and transaction-based models for offshore outsourced software development:
Hourly-based model:
- Senior Developer: $40/hr
- Junior Developer: $25/hr
- Designer: $30/hr
- Project Manager: $35/hr
Project-based model:
- Total Price: $25,000
- 20% upfront ($5,000)
- 40% at midpoint upon demo ($10,000)
- 40% on project completion & handover ($10,000)
Step 8: Negotiate a Trial Period
Start with a small-scale project to assess their work quality and their compatibility with your team dynamics. If the trial shows they are not the right match, you can switch to a better-aligned software development team without having committed extensive resources.
Step 9: Plan for Ongoing Communication
Set up daily or weekly check-ins and reporting mechanisms. Use Slack, Trello, and Jira to streamline communication and monitor project progress closely.
Step 10: Finalize the Contract
Make sure that the contract clearly outlines project deliverables, timelines, confidentiality terms, and procedures to resolve disputes. If you and the offshore team agree on a fixed project cost, make sure that payments are structured as an initial deposit followed by milestone payments upon completion of key deliverables in the contract.
7 Strategies & Best Practices In Managing an Offshore Development Team
Discover 7 practical techniques to enhance offshore development team performance, and address remote management challenges.
1. Promote Self-Sufficient Teams
Give your offshore team the power to make their own choices. This freedom motivates them and helps them get things done faster. For instance, they can pick the technology that works best for a project, based on their expertise.
2. Maximize Time-Shifted Communication
Adapt to asynchronous work by creating comprehensive documentation and using tools like Slack for updates. This approach respects time differences and maximizes productivity without requiring immediate responses.
3. Implement Cross-Cultural Training
Offer workshops or resources on cultural sensitivity and awareness. Understanding and respecting each other’s cultural backgrounds will enhance teamwork and reduce misunderstandings.
4. Optimize Overlap Hours
Identify and utilize the overlapping work hours between time zones for interactive sessions or decision-making meetings. Use these windows for highly productive and collaborative work.
5. Implement Peer Reviews
Encourage peer reviews within the offshore team to maintain code quality and develop a learning environment. This improves the project outcome but also promotes team bonding and skill sharing.
6. Focus on Outcome, Not Activity
Evaluate the team’s performance based on the results they produce rather than the hours they work. Set clear deliverables and assess progress against these benchmarks to encourage efficiency and innovation.
7. Regularly Reassess Communication Tools & Methods
Continuously ask for feedback on how effective the current communication strategies and tools are. Be open to adopting new technologies or methods that could enhance collaboration.
5 Best Countries to Find Offshore Software Development Teams
If you are already considering where you should offshore your software project, here are the 5 best countries to look to.
| Country | Industry Focus | Software Projects & Tech Expertise | Average Rates (per hour) |
| Philippines | Healthcare, BPO | Mobile app development, Web design, QA testing | $20 – $40 |
| India | FinTech, Healthcare | Mobile apps, AI/ML solutions, ERP systems | $15 – $30 |
| Ukraine | FinTech, AgriTech | Blockchain, Cybersecurity, Custom software | $25 – $50 |
| Poland | Gaming, FinTech | AR/VR technologies, eCommerce solutions, Cloud computing | $30 – $60 |
| Vietnam | eCommerce, FinTech | Mobile development, eCommerce platforms, Cloud services | $18 – $35 |
8 Challenges Working With an Offshore Software Development Team & How To Solve Them
Offshore development comes with challenges. This section will help you familiarize what those are and give you solutions whenever they arise.
Challenge 1: Communication Barriers
- Why a Challenge: Misunderstandings can happen because of language differences and the lack of face-to-face interaction.
- Solution: Establish a communication protocol, like using English for all written and verbal communications, setting up a structured daily stand-up meeting via Zoom, and using Slack for updates.
Challenge 2: Cultural Differences
- Why a Challenge: Different cultural backgrounds can mean opposite work ethics and expectations.
- Solution: Organize monthly cross-cultural activities where team members share insights about their work habits and culture. Celebrate international festivals virtually to build a culturally aware team environment.
Challenge 3: Quality Control
- Why a Challenge: Quality control is challenging mainly because of discrepancies in project requirements and standards.
- Solution: Define quality metrics clearly in the project documentation. Use Git for version control with a strict pull request and code review process to ensure code quality before deployment.
Challenge 4: Project Management
- Why a Challenge: Coordinating tasks and deadlines across different time zones adds complexity.
- Solution: Adopt Agile methodology with tools like Jira for task management to make each member’s workload and progress visible. Set bi-weekly sprint planning and review meetings to adjust priorities and tasks.
Challenge 5: Time Zone Differences
- Why a Challenge: Work hour mismatches can delay responses and hinder collaboration.
- Solution: Create a shared Google Calendar with “overlap hours” where all team members are available for real-time meetings. Use this time for daily catch-ups or urgent discussions, and use Trello or Jira for task updates outside these hours.
Challenge 6: Intellectual Property (IP) Security
- Why a Challenge: Increased risk of IP theft or leakage with remote work.
- Solution: Use secure, contractually bound platforms like GitHub for code and document sharing. Conduct quarterly security briefings and make sure all team members sign NDAs that clearly outline the handling of sensitive information.
Challenge 7: Remote Team Integration
- Why a Challenge: Offshore team members can feel detached from the core team.
- Solution: Use virtual coffee breaks or casual weekly team hangouts on Google Meet to discuss non-work-related topics. Incorporate team-building games in monthly meetings to strengthen interpersonal relationships.
Challenge 8: Keeping Up with Technology
- Why a Challenge: Fast-paced tech advancements make it hard to stay updated.
- Solution: Allocate a budget for online courses from Udemy or Coursera for team members to learn new technologies. Host a monthly tech talk where team members share insights and applications of new tools or languages they’ve explored.
Conclusion
Deciding to work with offshore software development teams hinges on matching their skills with your project’s needs and deadlines. But all these start with asking yourself why it’s better to offshore the project than to do it in-house. If you can clearly answer this and lay out your requirements accurately, you’ll find the perfect team for your project.
Looking for help finding the perfect developers for your project? Genius is here to help. We’ll streamline your search, connecting you with the top 1% of talent without the hefty price tag. Contact us today to start assembling your A-team of developers.
FAQs
1. What are the primary benefits of working with offshore software development teams?
The primary benefits of working with offshore software development teams include cost savings, access to a diverse talent pool, scalability, and the ability to leverage specialized expertise and technologies.
2. What challenges should I anticipate when outsourcing software development offshore?
When outsourcing software development offshore, you should anticipate challenges like differences in time zones, cultural and language barriers, potential communication issues, verifying quality standards, and intellectual property concerns.
3. How can I ensure effective communication & collaboration with offshore development teams?
To ensure effective communication and collaboration with offshore development teams, you can implement strategies like establishing clear communication channels, fostering a culture of transparency and trust, conducting regular meetings and status updates, utilizing project management tools, and investing in team building and cultural integration efforts.
4. What legal considerations should I keep in mind when engaging offshore software development teams?
When engaging offshore software development teams, consider legal aspects such as intellectual property rights, data protection and privacy laws, contractual agreements, compliance with local regulations, and dispute resolution mechanisms. Work with legal experts familiar with international business laws to address these considerations effectively.
