Hiring a senior executive assistant can be overwhelming, especially if it’s your first time.
To simplify the process, we’ve done the research and compiled a list of top sites to help you find the perfect executive assistant for your business needs.
24 Top-Rated Sites To Hire A Senior EA
If you’re pressed for time, here’s a quick rundown of the top 5 picks for the best senior EA hiring platforms.
| Site | Service Type | Vetting Process | Cost Structure | Notable Features |
| Genius | Full-Service Recruitment | Strict vetting | One-time 25% fee | Free interviews, shortlisted applicants |
| Prialto | Full-Service Recruitment | Comprehensive screening | Subscription-based | Dedicated support teams |
| MyOutDesk | Full-Service Recruitment | Rigorous vetting | Hourly or flat-rate | Virtual assistant specialists |
| TaskBullet | Project-Based and Part-Time | Detailed screening | Hourly packages | Scalable services, pay-as-you-go |
| Athena Executive Services | Specialized Executive Assistant | Selective vetting | Monthly retainer | High-level executive support |
Now let’s look at all service providers in more detail to help you decide which one best suits your business needs.
Full-Service Recruitment Agencies
If it’s your first time hiring a senior executive assistant, consider full-service recruitment agencies that handle the entire hiring process to avoid delays and ensure you get the best assistant.
1. Genius
Genius is a premier full-service recruitment platform specializing in hiring senior executive assistants. We focus on delivering high-quality candidates through an on-the-ground sourcing and strict vetting process, ensuring that business owners find the perfect match for their executive needs.
Key Features
- On-the-Ground Sourcing: Hands-on approach to sourcing candidates for a more personalized recruitment process.
- Strict Vetting Process: Every candidate goes through a rigorous vetting process: background checks, skills assessments, and interviews.
- Free Interviews: Conduct free interviews with shortlisted candidates which makes the selection process more convenient.
- Shortlisted Applicants: Candidates are already shortlisted to best match your specific requirements.
Applicant Top Skills
- Advanced Organizational Skills: Manage complex schedules, prioritize tasks, and ensure efficient workflow.
- Communication Proficiency: Excellent verbal and written communication skills for interacting with stakeholders at all levels.
- Problem-Solving Abilities: Strong analytical skills and the capability to resolve issues proactively and efficiently.
Cost Structure: A one-time fee of 25% of the hired candidate’s first-year salary, which covers the entire recruitment process from sourcing to placement.
Hiring Turnaround Time: 1-2 weeks
Considerations
- Upfront Cost: The one-time fee can be substantial but it shows the quality and thoroughness of the recruitment process.
- Commitment: Business owners should be prepared for the investment and ensure that they are ready to make a hiring decision promptly after the vetting and interview process.
Best For: Technology, sales, and finance industries
2. Prialto
Prialto provides highly trained executive assistants who specialize in streamlining workflows and managing complex schedules for senior executives. Their assistants are backed by a team of support staff to ensure reliability and high performance. With a focus on productivity and efficiency, Prialto helps business leaders focus on strategic initiatives.
Key Features
- Team-Based Support: Instead of a single assistant, Prialto provides a team of assistants and managers to ensure continuous and comprehensive support.
- Managed Services: Prialto handles the hiring, training, and management of the assistants, allowing business leaders to focus on their core responsibilities.
- Consistent Coverage: Guaranteed backup support to ensure uninterrupted assistance even if the primary assistant is unavailable.
Applicant Top Skills
- Advanced Organizational Skills: Effectively manage and optimize complex schedules, prioritize tasks, and improve workflows for maximum efficiency.
- Proficient in CRM and Project Management Software: Use CRM and project management tools, track project progress, and manage tasks efficiently.
- Strong Communication and Interpersonal Skills: Communicate clearly and professionally with stakeholders at all levels, building strong relationships and ensuring smooth information flow.
Cost Structure: Individual Plan (Starts at $1,500 per month for a part-time assistant (approx. 55 hours/month) and Enterprise Plan (Pricing is customized based on the level of support and specific requirements of the client)
Hiring Turnaround Time: 1-3 weeks
Considerations
- Ongoing Subscription: The subscription model means a recurring cost, which can be more predictable and manageable for budgeting.
- Managed Solution: The managed services approach removes the burden of hiring and training, but it requires trusting an external provider with critical support functions.
Best For: Technology, healthcare, and professional services industries
3. MyOutDesk
MyOutDesk offers college-educated senior virtual executive assistants skilled in administrative tasks, project management, and client communications. Their assistants are carefully vetted to ensure they meet the high standards required by busy executives. MyOutDesk provides flexible staffing solutions tailored to the needs of growing businesses.
Key Features
- Skilled Professionals: Their assistants are highly trained in administration, marketing, and customer service.
- Scalable Solutions: Easily adjust the level of support as your business grows or changes, ensuring you always have the right amount of help.
Applicant Top Skills
- Expert in Administrative Management: Handle high-level document preparation, data entry, and office management.
- Proficiency in Project Coordination: Plan, organize, and oversee projects from inception to completion, ensuring all milestones are met on time and within budget.
- Excellent Customer Service Skills: Provide top-tier customer support, addressing inquiries, resolving issues, and maintaining high levels of client satisfaction.
Cost Structure: Full-Time Virtual Assistant: $1,988 per month.
Hiring Turnaround Time: 1-2 weeks
Considerations
- Remote Nature: As the support is virtual, effective communication and task management tools are essential to ensure smooth collaboration.
- Subscription Model: The recurring cost model offers predictability and scalability, but businesses need to be prepared for ongoing expenses.
Best For: Real estate, eCommerce, and professional services industries
4. BELAY
Belay connects businesses with professional virtual executive assistants who excel in managing executive-level responsibilities. Their 1,800+ assistants are experienced in handling tasks like calendar management, travel planning, and meeting coordination. BELAY is known for its rigorous selection process, ensuring clients receive top-tier support.
Key Features
- Dedicated Assistants: Each client is matched with a dedicated assistant who understands their specific needs and preferences.
- Specialized Services: In addition to general administrative support, Belay offers specialized services like bookkeeping and social media management.
- Comprehensive Vetting: All assistants go through a rigorous selection process, ensuring they have the necessary skills and experience.
Applicant Top Skills
- High-Level Calendar and Email Management: Manage executive calendars, schedule meetings, and handle emails, ensuring executives are well-prepared and informed.
- Strong Writing and Editing Skills: Craft and edit professional documents, reports, and responses, ensuring clarity, accuracy, and a high standard of presentation.
- Experience with Travel Planning and Logistics: Arrange flights, accommodations, and transportation, ensuring smooth and efficient travel experiences.
Cost Structure: Available on demand.
Hiring Turnaround Time: 1-2 weeks
Considerations
- Remote Collaboration: Effective use of communication and collaboration tools is crucial to ensure seamless integration and productivity.
- Ongoing Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
Best For: Small to medium-sized businesses, entrepreneurs, and non-profits
5. Wing Assistant
Wing Assistant offers dedicated executive assistants capable of managing high-level tasks, including complex scheduling, project management, and client relations. Monitored by customer success managers, their services are customizable, providing flexibility to match the specific needs of senior executives. Wing Assistants are available 24/7 for continuous support across time zones.
Key Features
- 24/7 Availability: Wing Assistant offers round-the-clock support, ensuring that help is always available when needed.
- Dedicated Account Manager: Clients have access to a dedicated account manager to ensure smooth communication and address any concerns or adjustments needed.
Applicant Top Skills
- Skilled in Multitasking and Prioritization: Handle multiple tasks simultaneously, prioritizing effectively to meet tight deadlines and achieve objectives.
- Expertise in Using Modern Collaboration Tools: Use tools like Slack, Trello, and Asana to track progress and manage projects efficiently.
Cost Structure: Part-time Plan ($699 per month, 80 hours of dedicated assistant support per month), Full-time Plan ($1,099 per month, 160 hours of dedicated assistant support per month).
Hiring Turnaround Time: 1-2 weeks
Considerations
- Remote Interaction: Effective communication and task management tools are essential for seamless collaboration with virtual assistants.
- Recurring Cost: The subscription model involves ongoing expenses, which should be factored into the budget planning.
Best For: Startups, eCommerce, real estate, and professional services industries
6. Time Etc
Time Etc provides seasoned US-based senior executive assistants who assist with a variety of tasks such as scheduling, email management, and research. Their assistants are matched with clients based on specific needs and working styles, ensuring a perfect fit. Having served more than 22,000 clients, Time Etc’s flexibility allows businesses to scale support as needed.
Key Features
- Flexible Hours: Services are available on an hourly basis, allowing businesses to scale support according to their needs.
- Quality Assurance: Rigorous selection and training processes ensure that all assistants are capable of delivering high-quality work.
Applicant Top Skills
- Extensive Administrative Experience: Perform scheduling, document management, and data entry, ensuring smooth office operations.
- Superior Research and Data Analysis Skills: Conduct thorough research, analyze data, and provide actionable insights to support business decision-making.
- Strong Written and Verbal Communication: Communicate effectively in written and verbal formats, ensuring clear information exchange.
Cost Structure: Pay-as-you-go model with hourly rates (10 hours for $380 per month, 20 hours for $740 per month, 40 hours for $1,4400 per month, and 60 hours for $2,100 per month)
Hiring Turnaround Time: 1-2 weeks
Considerations
- Remote Collaboration: Successful remote interaction relies on effective communication and task management tools.
- Hourly Costs: While the pay-as-you-go model is flexible, businesses should monitor usage to manage costs effectively.
Best For: Entrepreneurs, small businesses, freelancers, and consultants
7. Boldly
Boldly offers premium virtual executive assistants who have at least 10 years of experience in handling high-level administrative tasks, project coordination, and client communication. Their US-based assistants integrate seamlessly into businesses, providing support tailored to the unique demands of senior executives.
Key Features
- Flexible Plans: Services are available on a subscription basis, allowing businesses to choose the level of support that fits their needs.
- Team-based Approach: Clients have access to a team of specialists, including project managers, marketing experts, and customer service representatives, providing a comprehensive support system.
Applicant Top Skills
- Advanced Project Management Skills: Lead projects from start to finish, managing resources, timelines, and deliverables to ensure successful outcomes.
- High Proficiency in Office Software and Tools: Utilize office software (e.g., Microsoft Office, Google Workspace) to create documents, spreadsheets, and presentations that meet high standards.
- Strategic Planning and Problem-Solving Abilities: Develop and implement strategic plans, identify potential issues, and devise solutions to overcome challenges.
Cost Structure: Monthly subscription plans (40 hours per month for $2,360, 50 hours per month for $2,950, 60 hours per month for $3,540, and 80 hours per month for $4,720)
Hiring Turnaround Time: 1-3 weeks
Considerations
- Subscription Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
- Remote Interaction: Effective communication and task management tools are essential for seamless collaboration with remote assistants.
Best For: Executives, small to medium-sized businesses, professional services, and nonprofits
8. Virtual Assist USA
Virtual Assist USA has been in the business for over 16 years. It provides college-educated executive assistants who have at least 10 years of experience. These EAs specialize in managing executive calendars, coordinating projects, and facilitating communication.
Their assistants are selected for their expertise and professionalism, ensuring they meet the high standards of business leaders. Virtual Assist USA offers customized solutions to fit the specific needs of each client.
Key Features
- Scalable Solutions: Flexible plans allow businesses to scale the level of support according to their needs, from part-time to full-time assistance.
- US-Based Assistants: All assistants are based in the United States, ensuring cultural alignment and effective communication.
Applicant Top Skills
- Excellent Organizational and Time Management: Keep executive schedules organized, manage deadlines, and ensure all tasks are completed on time.
- Proficient in Client Communication and Relationship Management: Maintain strong client relationships through effective communication and proactive engagement.
- Strong Research and Information Synthesis Skills: Gather, analyze, and synthesize information to provide executives with well-informed recommendations.
Cost Structure: Starter Plan (20 hours per month for $815), Core Plan (40 hours per month for $1,550), Premium Plan (60 hours per month for $2,196), and Pay-as-you-go Plan ($45.75 per hour)
Hiring Turnaround Time: 1-2 weeks
Considerations
- Remote Collaboration: Effective communication and task management tools are essential for seamless interaction with virtual assistants.
- Hourly Costs: The pay-as-you-go model offers flexibility but requires careful monitoring to manage expenses effectively.
Best For: Small businesses, entrepreneurs, startups, and professional services industries
Project-Based and Part-Time Roles
If you need temporary help with your business, it’s best to check out these project-based and part-time senior executive assistant platforms. This way, you don’t need to commit to a permanent full-time employee and can save on resources.
1. TaskBullet
TaskBullet offers project-based executive assistant services, perfect for businesses needing part-time executive support. Their assistants can handle specific tasks like research, scheduling, and administrative duties, allowing businesses to scale support as needed without long-term commitments.
Key Features
- Time Tracking and Reporting: TaskBullet provides detailed time tracking and reporting, allowing clients to see exactly how their hours are being used and ensuring transparency.
- Satisfaction Guarantee: If clients are not satisfied with the service, TaskBullet will work to address the issues or provide a refund for unused hours.
Applicant Top Skills
- Proficient in Task and Project Management: Manage tasks and projects efficiently, ensuring timely completion and high-quality results.
- Flexible and Adaptable to Different Tasks: Quickly adapt to new tasks and changing priorities, maintaining productivity in a dynamic environment.
- Strong Attention to Detail: Ensure accuracy and thoroughness in all tasks, preventing errors and ensuring high standards.
Cost Structure: Custom packages available on demand.
Hiring Turnaround Time: 1-2 weeks
Considerations
- Bucket System: While the bucket system offers flexibility, clients need to manage and track their hours to ensure they are used efficiently.
- Remote Interaction: Effective communication and task management tools are essential for seamless collaboration with virtual assistants.
Best For: Startups, small businesses, entrepreneurs, and professionals in various industries
2. Zirtual
Zirtual provides part-time executive assistants skilled in handling administrative tasks, project coordination, and client communications. Their flexible plans are ideal for businesses looking for temporary or project-based support, ensuring high-quality service without a full-time commitment.
Key Features
- US-Based Assistants: All virtual assistants are based in the United States, ensuring effective communication and cultural alignment.
- Onboarding and Training: Zirtual provides thorough onboarding and training for their assistants to ensure they are well-prepared to support clients effectively.
- Time Tracking and Reporting: Detailed time tracking and reporting tools are provided, allowing clients to monitor how their assistants are spending their time.
Applicant Top Skills
- Expertise in Scheduling and Administrative Tasks: Manage schedules, coordinate meetings, and handle administrative duties with precision and efficiency.
- Skilled in Research and Market Analysis: Conduct comprehensive research and market analysis, providing valuable insights to support business decisions.
- Excellent Interpersonal Skills: Build strong relationships with clients and colleagues through effective communication and interpersonal interactions.
Cost Structure: Entrepreneur Plan (12 hours per month for $549), Startup Plan (24 hours per month for $849), Small Business Plan (36 Hours per Month for $1,249), and Team Plan (50 Hours per Month for $1,699)
Hiring Turnaround Time: 1-2 weeks
Considerations
- Subscription Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
- Remote Interaction: Successful collaboration with virtual assistants relies on effective communication and task management tools.
Best For: Entrepreneurs, small to medium-sized businesses, startups, and professional services industries
3. PeoplePerHour
PeoplePerHour offers a platform for business owners to connect with highly skilled senior executive assistants, providing expert administrative support tailored to your business needs. With a global network of experienced professionals, you can find the perfect assistant to manage your complex tasks, ensuring efficiency and productivity.
Key Features
- Freelancer Marketplace: PeoplePerHour provides a network of freelancers, helping clients find professionals for specific tasks without long-term commitments.
- Customizable Search: Advanced search and filtering options allow you to find the perfect senior executive assistant based on skills, experience, and ratings.
- Detailed Profiles: Freelancers’ profiles include portfolios, client reviews, and ratings, helping you make informed hiring decisions.
Applicant Top Skills
- Advanced Project Management: Use sophisticated project management tools to create timelines, assign tasks, monitor progress, and report on project milestones.
- Strategic Communication: Manage executive correspondence, prepare impactful presentations, and handle high-level communication with stakeholders.
- Executive-Level Administrative Support: Proactively anticipate the needs of executives, streamline daily operations, and manage administrative functions.
Cost Structure: Custom plans.
Hiring Turnaround Time: Immediate
Considerations
- Freelancer Management: While flexible, managing freelancers may require careful oversight to ensure tasks are clearly defined and deadlines are met.
- Remote Interaction: Effective communication and task management tools are essential for seamless collaboration with remote freelancers.
Best For: Small businesses, entrepreneurs, startups, and individuals needing specialized, project-based, or part-time assistance.
4. VaVa Virtual Assistants
VaVa Virtual Assistants offers project-based and part-time executive support, providing experienced assistants to handle tasks like calendar management, administrative duties, and project coordination. Their flexible plans allow businesses to scale support based on their current needs.
Key Features
- US-Based Assistants: All virtual assistants are based in the United States, ensuring effective communication and cultural alignment.
- Transparent Pricing: Clear and straightforward pricing models with no hidden fees, providing clients with predictable and manageable costs.
Applicant Top Skills
- High-Level Calendar Management: Schedule and manage appointments and meetings, ensuring executives’ time is used effectively.
- Skilled in Social Media Management: Manage social media accounts, create content, and engage with audiences to improve online presence.
- Excellent Writing and Editing Abilities: Produce and edit high-quality written materials, including reports, emails, and marketing content.
Cost Structure: Custom plans available on demand.
Hiring Turnaround Time: 1-2 weeks
Considerations
- Subscription Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
- Remote Collaboration: Effective communication and task management tools are essential for seamless integration with virtual assistants.
Best For: Small to medium-sized businesses, entrepreneurs, startups, and professional services industries
5. 24/7 Virtual Assistant
24/7 Virtual Assistant provides part-time and project-based executive support, with assistants available around the clock to handle a variety of tasks. Their services are ideal for businesses needing flexible, reliable support without long-term commitments.
Key Features
- 24/7 Availability: Offers support around the clock, ensuring assistance is available whenever needed.
- Performance Monitoring: Regular performance reviews and feedback to ensure that high standards of service are maintained.
Applicant Top Skills
- Proficient in Multitasking and Prioritization: Handle multiple tasks simultaneously, prioritizing effectively to meet deadlines.
- Strong Communication Skills: Communicate clearly and professionally with clients and team members, ensuring effective collaboration.
Cost Structure: 30 hours per month for $349, 60 hours per month for $549, 90 hours per month for $799, and 120 hours per month for $999)
Hiring Turnaround Time: 1-2 weeks
Considerations
- Subscription Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
- Remote Collaboration: Effective use of communication and task management tools is essential for seamless collaboration with virtual assistants.
Best For: Entrepreneurs, small to medium-sized businesses, startups, and professionals needing continuous support
6. Virtual Staff Finder
With clients in over 45 countries, Virtual Staff Finder specializes in matching businesses with part-time and project-based virtual executive assistants. Their assistants are experienced in administrative tasks, project management, and client communications, offering flexible support tailored to business needs.
Key Features
- Comprehensive Vetting: Each candidate undergoes a rigorous screening process, including skill assessments, background checks, and interviews, ensuring only the best candidates are presented to clients.
- Quick Turnaround: The recruitment process is designed to be fast and efficient, allowing clients to hire the right virtual assistant in a short time frame, within a few weeks.
Applicant Top Skills
- Skilled in Administrative Support: Perform a variety of administrative tasks, from scheduling to data entry, ensuring efficient office operations.
- Experience with Project-Based Work: Manage and complete specific projects, delivering high-quality results within set timelines.
- Strong Research and Analysis Abilities: Conduct detailed research and analysis, providing valuable insights to support business decisions.
Cost Structure: One-time placement fee of $595
Hiring Turnaround Time: 1-2 weeks
Considerations
- One-Time Placement Fee: The upfront fee covers the matching process, but clients should be prepared for ongoing compensation costs.
- Remote Interaction: Effective communication and task management tools are essential for seamless collaboration with virtual assistants.
Best For: Small to medium-sized businesses, entrepreneurs, startups, and professionals looking for cost-effective virtual support
7. FreeUp
FreeUp connects businesses with freelance virtual executive assistants for project-based and part-time roles. Their assistants are vetted for expertise and professionalism, providing high-quality support for tasks like scheduling, research, and administrative duties.
Key Features
- Top 1% of Talent: FreeUp rigorously vets freelancers, ensuring clients are connected with the top 1% of applicants.
- Quick Matching Process: Clients are typically matched with a freelancer within 24 hours, ensuring rapid support for urgent needs.
Applicant Top Skills
- Proficient in Task Management: Efficiently manage and complete tasks, ensuring deadlines are met and quality is maintained.
- Flexible and Adaptable to Various Projects: Quickly adapt to new projects and changing priorities, maintaining high productivity.
- Excellent Time Management Skills: Prioritize tasks and manage time effectively to ensure timely completion of projects.
Cost Structure: FreeUp operates on a pay-as-you-go model with hourly or project-based rates of $5 to $75 per hour
Hiring Turnaround Time: Within 24 hours
Considerations
- Vetting Fee: FreeUp charges a small fee for its vetting and matching process, ensuring clients get the best talent.
- Remote Collaboration: Effective communication and task management tools are essential for seamless collaboration with freelancers.
Best For: Startups, small to medium-sized businesses, entrepreneurs, and professionals looking for flexible and skilled freelance support
8. Magic
Magic offers on-demand virtual assistant services, ideal for businesses seeking project-based or part-time executive support. Their assistants are available 24/7 to handle tasks like scheduling, research, and administrative work, offering flexible, reliable support as needed.
Key Features
- 24/7 Availability: Assistants are available around the clock, ensuring that help is always accessible regardless of time zones or urgency.
- Efficient Setup: Magic’s onboarding process is designed to be quick and seamless, allowing clients to start receiving support without lengthy delays.
Applicant Top Skills
- On-Demand Availability: Provide support as needed, accommodating urgent requests and varying workloads.
- Skilled in Quick Problem Solving: Resolve issues promptly and effectively, ensuring minimal disruption to operations.
- Proficient in Administrative Tasks: Handle a wide range of administrative duties, from scheduling to data management, ensuring smooth operations.
Cost Structure: Custom plans available on demand
Hiring Turnaround Time: Immediate
Considerations
- Task-Based Model: While highly flexible, the task-based model may require careful management to ensure tasks are clearly defined and prioritized.
- Remote Interaction: Effective use of communication and task management tools is essential for seamless collaboration with virtual assistants.
Best For: Entrepreneurs, small businesses, startups, and individuals needing quick, on-demand support
Specialized Executive Assistant Platforms
If you need someone with specific industry knowledge, opt for executive assistants from these companies.
1. Athena Executive Services
Athena provides dedicated executive assistant services, offering highly skilled professionals to support busy executives and entrepreneurs. Their assistants are trained to handle a wide range of tasks, ensuring that clients can focus on their strategic goals while day-to-day operations are managed efficiently.
Key Features
- Dedicated Support: Each client is paired with a dedicated executive assistant who provides personalized and consistent support tailored to their specific needs.
- Comprehensive Services: Athena’s assistants handle a variety of tasks, including administrative support, project management, scheduling, travel arrangements, and more.
- Rigorous Training: All assistants undergo extensive training to ensure they are equipped with the skills and knowledge needed to support high-level executives.
Applicant Top Skills
- Strategic Planning and Execution: Develop and implement strategic plans, ensuring alignment with business goals and successful execution.
- Advanced Project Management Skills: Lead and manage projects, coordinating resources and timelines to achieve objectives.
- Strong Leadership and Decision-Making Abilities: Provide leadership and make informed decisions, guiding teams and projects to success.
Cost Structure: Flat monthly fee of $3,000 per month for dedicated 40+ hrs/week.
Hiring Turnaround Time: 1-2 weeks
Considerations
- Subscription Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
- High-Level Support: Athena’s services are designed for executives and high-level professionals who need proactive and sophisticated support.
Best For: Executives, entrepreneurs, small to medium-sized businesses, and professionals in various industries
2. Equivity
Equivity specializes in matching clients with virtual assistants who have expertise in legal, marketing, and paralegal fields. By providing assistants with advanced industry knowledge, Equivity ensures that clients receive the specialized support needed to manage complex business functions effectively.
This tailored approach allows businesses to leverage the skills of highly qualified professionals, enhancing productivity and enabling clients to focus on their strategic goals.
Key Features
- High-Level Executive Support: Equivity offers assistants with extensive experience in supporting top executives, ensuring expert assistance.
- Customized Matching: Clients are matched with assistants based on specific needs and preferences, ensuring a tailored and effective working relationship.
- Industry-Specific Expertise: Equivity provides assistants with specialized knowledge in legal, marketing, paralegal support, and more, enhancing service quality.
Applicant Top Skills
- Executive Support Expertise: Proficient in managing complex schedules, organizing high-level meetings, and handling detailed travel arrangements.
- Communication Proficiency: Excellent verbal and written communication skills, essential for interacting with stakeholders at all levels.
- Technical Proficiency: Experienced with various software tools such as Microsoft Office, Google Workspace, CRM systems, and project management platforms.
Cost Structure: Essential Plan ($480 per month for 10 hours), Premium Plan ($685 per month for 15 hours), Elite Plan ($1,250 per month for 30 hours), Ultimate Plan ($1,920 per month for 50 hours), Platinum Plan ($3,072 per month for 80 hours).
Hiring Turnaround Time: 1-2 business days
Considerations
- Subscription Commitment: The subscription model offers consistent support but requires a commitment to ongoing expenses.
- Specialized Expertise: Equivity’s services are designed for executives and professionals who need specialized and proactive support.
Best For: Executives, entrepreneurs, small to medium-sized businesses, legal professionals, and marketers.
3. Pepper Virtual Assistants
Pepper Virtual Assistants provides a range of virtual assistant services to help businesses and professionals manage their tasks efficiently. Their experienced virtual assistants offer support across various areas, ensuring clients can focus on their core activities and achieve their business goals.
Key Features
- Diverse Skill Set: Pepper Virtual Assistants offers professionals skilled in administrative support, customer service, marketing, and technical assistance.
- Flexible Plans: Various subscription plans are available, allowing clients to choose the level of support that best fits their needs and budget.
- Dedicated Assistants: Clients are matched with dedicated virtual assistants who understand their specific needs and provide consistent support.
Applicant Top Skills
- High-Level Administrative Support: Perform advanced administrative tasks, ensuring executives have the support they need to operate efficiently.
- Proficient in Project and Task Management: Manage projects and tasks effectively, ensuring timely completion and high-quality results.
- Strong Analytical and Problem-Solving Skills: Analyze situations, identify issues, and develop solutions to overcome challenges.
Cost Structure: Custom plans available on demand.
Hiring Turnaround Time: 1-2 weeks
Considerations
- Subscription Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
- Remote Collaboration: Effective communication and task management tools are essential for seamless interaction with virtual assistants.
Best For: Small to medium-sized businesses, entrepreneurs, startups, and professionals in various industries
4. Executive Assistants Organization (EAO)
The Executive Assistants Organization (EAO) specializes in providing top-tier executive assistant services to support high-level executives and professionals. Their network of highly skilled assistants is dedicated to managing complex tasks and ensuring smooth operations, allowing executives to focus on strategic initiatives.
Key Features
- Elite Talent Network: EAO connects clients with highly experienced executive assistants who have a proven track record in supporting top executives.
- Tailored Matching: Clients are matched with assistants based on their specific needs, ensuring a perfect fit and personalized support.
- Professional Development: EAO provides continuous training and development opportunities for their assistants, ensuring they stay updated with the latest skills and best practices.
Applicant Top Skills
- Skilled in High-Level Executive Support: Provide comprehensive support to executives, managing complex schedules and tasks.
- Proficient in Communication and Coordination: Ensure effective communication and coordination, facilitating smooth operations.
- Expertise in Strategic Planning and Management: Develop and manage strategic plans, aligning with business goals and driving success.
Cost Structure: Custom plans available on demand.
Hiring Turnaround Time: 1-2 weeks
Considerations
- Subscription Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
- High-Level Expertise: EAO’s services are designed for executives and high-level professionals who require sophisticated and proactive support.
Best For: Executives, entrepreneurs, small to medium-sized businesses, and professionals in various industries
5. Virtalent
Virtalent offers professional virtual assistant services designed to support busy entrepreneurs and businesses. Their experienced virtual assistants provide a range of administrative and specialized services, helping clients streamline their operations and focus on growth.
Key Features
- Dedicated Support: Clients are paired with dedicated virtual assistants who provide personalized and consistent support tailored to their specific needs.
- Comprehensive Services: Virtalent assistants handle a wide range of tasks, including administrative support, social media management, project coordination, and more.
- Experienced Professionals: All virtual assistants are highly experienced and undergo rigorous vetting to ensure they meet Virtalent’s high standards.
Applicant Top Skills
- Advanced Scheduling and Organizational Skills: Manage schedules and organize tasks efficiently, ensuring executives’ time is optimized.
- Strong Communication and Collaboration Abilities: Communicate clearly and collaborate effectively with teams and stakeholders.
- Expertise in Project Coordination and Management: Coordinate and manage projects, ensuring they are completed on time and within scope.
Cost Structure: Entrepreneur Plan (£290 per month for 10 hours), Small Business Plan (£560 per month for 20 hours), Executive Plan (£1,080 per month for 40 hours), and Ultimate Plan (£1,560 per month for 60 hours)
Hiring Turnaround Time: 1-2 weeks
Considerations
- Subscription Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
- Remote Collaboration: Effective communication and task management tools are essential for seamless interaction with virtual assistants.
Best For: Small to medium-sized businesses, entrepreneurs, startups, and professionals in various industries
6. Lifebushido
Lifebushido provides versatile virtual assistant services tailored to help individuals and businesses enhance productivity and achieve their goals. Their network of skilled virtual assistants offers support across various tasks, ensuring clients can focus on their core activities.
Key Features
- Versatile Services: Lifebushido offers a wide range of services, including administrative support, marketing assistance, customer service, and personal tasks.
- Flexible Plans: Clients can choose from various plans based on their specific needs, ensuring they get the support they require when they need it.
- Dedicated Assistants: Each client is matched with a dedicated virtual assistant who understands their unique requirements and provides consistent support.
Applicant Top Skills
- Proficient in Personal and Professional Support: Provide comprehensive support, managing both personal and professional tasks for executives.
- Skilled in Task Management and Organization: Organize and manage tasks effectively, ensuring timely completion and high-quality results.
- Strong Interpersonal and Communication Skills: Build and maintain strong relationships through effective communication and interpersonal interactions.
Cost Structure: Custom plans available on demand.
Hiring Turnaround Time: 1-2 weeks
Considerations
- Flexible Commitment: Lifebushido’s flexible plans offer versatility but require careful planning to ensure tasks are efficiently managed.
- Remote Collaboration: Effective communication and task management tools are essential for seamless interaction with virtual assistants.
Best For: Entrepreneurs, small businesses, real estate professionals, and individuals needing versatile support
7. Priority VA
Priority VA offers top-tier virtual assistant services designed to support busy executives and entrepreneurs. Their experienced virtual assistants provide high-level administrative and strategic support, helping clients focus on their core business activities and achieve their goals.
Key Features
- Elite Talent Network: Priority VA connects clients with highly skilled and experienced virtual assistants who are experts in executive support.
- Dedicated Support: Each client is matched with a dedicated virtual assistant who provides personalized and consistent support tailored to their specific needs.
- Proactive Management: Assistants are trained to anticipate needs and proactively manage tasks, ensuring smooth operations and minimal disruptions.
Applicant Top Skills
- Expertise in Strategic Planning and Coordination: Develop and coordinate strategic plans, ensuring alignment with business objectives.
- High Proficiency in Administrative Management: Manage administrative tasks efficiently, ensuring smooth and effective operations.
- Strong Leadership and Decision-Making Skills: Lead teams and make informed decisions, guiding projects and initiatives to success.
Cost Structure: Plan 1 ($1,800 per month for 40 hours), Plan 2 ($3,600 per month for 80 hours), Plan 3 ($5,400 per month for 120 hours).
Hiring Turnaround Time: 1-2 weeks
Considerations
- Subscription Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
- High-Level Expertise: Priority VA’s services are designed for executives and high-level professionals who require sophisticated and proactive support.
Best For: Executives, entrepreneurs, small to medium-sized businesses, and professionals in various industries
8. Delegated
Delegated, formerly Red Butler, offers specialized executive assistant services focused on supporting senior executives with complex administrative tasks, project management, and strategic initiatives. Their assistants provide high-touch, personalized service to ensure business leaders can focus on their core responsibilities.
Key Features
- US-Based Assistants: All virtual assistants are based in the United States, ensuring cultural alignment and proficient English language skills.
- 24/7 Availability: Red Butler offers round-the-clock support, ensuring assistance is available whenever needed.
Applicant Top Skills
- High-Level Administrative and Executive Support: Provide top-tier administrative support to executives, managing complex tasks with ease.
- Proficient in Project Management and Coordination: Oversee projects and coordinate resources, ensuring successful completion.
- Strong Problem-Solving and Analytical Abilities: Analyze situations, identify issues, and develop effective solutions to ensure smooth operations.
Cost Structure: Lite Plan ($1,200 per month for 25 hours), Ramp Plan ($2,400 per month for 50 hours), Pro Plan ($3,600 per month for 75 hours).
Hiring Turnaround Time: 1-2 weeks
Considerations
- Subscription Commitment: The subscription model provides consistent support but requires a commitment to ongoing expenses.
- 24/7 Availability: Round-the-clock support ensures that clients receive assistance whenever needed, but effective communication is crucial for remote collaboration.
Best For: Executives, entrepreneurs, small to medium-sized businesses, and professionals in various industries
Step-by-step EA Hiring Guide
Now if you’re ready to hire a senior EA, follow these steps to find the best candidate:
Step 1: Outline Your Must-Have Skills & Duties
- Outline the tasks and responsibilities you expect the senior executive assistant to handle. These are calendar management, meeting coordination, project management, and communication handling.
- Specify the necessary skills and qualifications like advanced organizational skills, excellent communication proficiency, and strong problem-solving abilities.
- Decide on the level of experience required. Senior executive assistants usually need 5-7 years of experience in similar roles.
Step 2: Craft a Detailed Job Description
Create a job description that covers all the details of the Senior Executive Assistant position you’re offering. Here’s a template you can use:
| Job Title: Senior Executive Assistant Job Summary: Provide an overview of the role, highlighting key responsibilities and the importance of the position within the organization. Key Responsibilities: – Manage and maintain executive schedules, including meetings, appointments, and travel arrangements. – Coordinate and prepare materials for meetings and presentations. – Handle confidential information with discretion and professionalism. – Assist with project management and ensure tasks are completed on time. – Communicate effectively with internal and external stakeholders. Required Skills and Qualifications: – Minimum of 5 years of experience as an executive assistant or in a similar role. – Proficiency in Microsoft Office Suite and other relevant software. – Excellent organizational and time-management skills. – Strong verbal and written communication abilities. – Proven problem-solving skills and attention to detail. Preferred Qualifications: – Bachelor’s degree in business administration or related field. – Experience in [specific industry, if relevant]. Compensation and Benefits: – Outline the salary range, benefits, and any additional perks. |
Step 3: Source Candidates
- Utilize specialized platforms like Genius, Prialto, and MyOutDesk to find qualified candidates.
- Tap into professional networks and industry associations to reach potential candidates.
Step 4: Conduct Thorough Interviews
Prepare Interview Questions:
- How do you prioritize tasks when managing multiple deadlines?
- Can you provide an example of how you handled a confidential situation?
- Describe a time when you had to solve a complex problem for an executive.
- How do you ensure effective communication between the executive and other stakeholders?
- What strategies do you use to manage an executive’s calendar efficiently?
Evaluate Soft Skills: Assess the candidate’s communication, organizational, and interpersonal skills through behavioral questions and situational scenarios.
Test Technical Skills: If necessary, include a skills assessment to test proficiency in relevant software and tools.
Step 5: Check References and Backgrounds
- Speak with previous employers or colleagues to verify the candidate’s experience and performance.
- Ensure the candidate’s credentials and background are verified for trustworthiness and reliability.
Step 6: Make an Offer and Onboard
- Provide a formal job offer outlining the terms and conditions of employment.
- Create an onboarding plan to help the new hire integrate smoothly into the organization. Introduce the team members, an overview of company policies, and training on relevant tools and systems.
Best Practices for the Hiring Process
- Clearly define your expectations and the qualities you are looking for in a senior executive assistant.
- Use a structured and efficient hiring process to save time and resources.
- Keep candidates informed throughout the hiring process to ensure a positive candidate experience.
- Ensure that the candidate is not only skilled but also a good fit for your company culture and the executive they will be supporting.
Onboarding Practices Every Business Should Know
If you found the perfect match for a senior EA, it’s time to help them get to know the company and their role in the business with these onboarding practices:
I. Develop a Thorough Onboarding Plan
- Make your new hire feel valued from day one by arranging a welcome meeting with key team members and executives. A personalized welcome package can also make a positive impression.
- Develop a detailed training schedule that covers all essential tools, software, and company processes. Include sessions on specific systems they’ll use daily, such as calendar management tools, project management software, and communication platforms.
- Outline the specific tasks and responsibilities of the role, including key projects and goals for the first few months. Provide a written document they can refer to as they get acclimated.
II. Ensure Clear Communication Channels
- Provide a list of important contacts and ensure your new assistant meets with key stakeholders early on. This helps them understand the network they’ll be working within.
- Schedule regular check-ins to discuss progress, address any questions, and provide feedback. These meetings help ensure that your assistant feels supported and can address any concerns promptly.
- Encourage open communication and make it easy for your assistant to ask for help or clarification. Establish preferred communication channels (e.g., email, instant messaging, regular meetings) to maintain clear and consistent communication.
III. Immerse in Company Culture
- Share your company’s values, mission, and culture to help your assistant understand the bigger picture. This knowledge helps them align their work with the company’s goals and ethos.
- Arrange team-building activities or social events to help your new assistant build relationships with colleagues. These activities foster a sense of belonging and teamwork.
- Pair your new assistant with a mentor who can provide guidance, support, and insider tips on navigating the company culture. A mentor can offer invaluable advice and serve as a reliable resource during the onboarding process.
Conclusion
Hiring a senior executive assistant for your company can be a tedious process, but HR platforms can significantly streamline it. Take a moment to list down your specific needs and match them with the services provided by the sites listed above. Once you’ve found the right fit, you can prepare a welcoming space for your new senior executive assistant to ensure a smooth integration into your team.
FAQs
What is the highest salary for a senior executive assistant?
The highest salary for a senior executive assistant can vary depending on the industry, location, and the executive they support. In top industries like finance, technology, and healthcare, senior executive assistants can earn upwards of $100,000 to $150,000 per year, especially in major metropolitan areas.
How to find a great executive assistant?
To find a great executive assistant, consider the following steps:
- Clearly outline the skills, experience, and qualities you need.
- Use specialized recruitment agencies in executive assistants that provide pre-vetted candidates.
- Leverage professional networks and platforms like LinkedIn.
- Conduct thorough interviews and assess candidates’ experience, problem-solving skills, and cultural fit.
- Verify previous employment and ask about performance and reliability.
- Attract top talent by offering a competitive salary and benefits.
Where do executive assistants get paid the most?
Executive assistants earn the highest salaries in cities like New York, San Francisco, and Washington, D.C. Top-paying industries include finance, technology, healthcare, and legal services.
What is the difference between an executive assistant and a senior executive assistant?
The difference between an executive assistant and a senior executive assistant lies in the level of experience, responsibility, and the executive they support:
- Experience: Senior executive assistants usually have more years of experience.
- Responsibilities: Senior executive assistants handle more complex and strategic tasks, such as project management and high-level communications.
- Executive Level: They often support C-suite executives (e.g., CEO, CFO) or multiple senior leaders.
Decision-Making: Senior executive assistants have greater autonomy and may make decisions on behalf of their executives.
