21+ Best Sites To Find Executive Assistant Jobs (2025)

As competition for executive assistant jobs continues to grow, it’s time to think outside the box. Relying solely on popular job boards might not cut it anymore. To stand out and grab the attention of employers, you’ll need to get creative with your job search.  

To help you get started, we’ve curated a list of the 22 best sites to find executive assistant jobs. We’ll guide you through the information you need to kick off your application process on each platform.

22 Most-Searched Sites To Find Executive Assistant Jobs

Here are the top 5 sites to find and apply for executive assistant jobs:

	Job Availability	Salary Range	Company Reputation
Genius	– Sales & Marketing- Finance & Accounting- VA & Customer Support	$1.1K – $2.3K/month	★★★★★
FlexJobs	– Account Management- Environmental & Green Jobs- Nonprofit & Philanthropy Jobs	Depends on the employer’s offer	★★★★
Remote.co	– Technology- Information- Internet	Depends on the employer’s offer	★★★★
We Work Remotely	– Full-Stack Programming – Design – Sales & Marketing	Depends on the employer’s offer	★★★★
Virtual Vocations	– Software Development- Nurse- Education	Depends on the employer’s offer	★★★★

1. Genius

Genius connects job seekers with top executive assistant opportunities, sourcing talent from the Philippines and Latin America. As part of the Genius team, you’ll benefit from thorough training, necessary tools, and market insights to help you grow in your role. 

Genius is known for working with growing startups and eCommerce companies, so you’re likely to find roles where your skills in communication, time management, and project coordination can shine. 

What makes Genius stand out is the chance to work with companies looking for long-term, high-quality remote assistants—without overwhelming monthly fees or lengthy hiring processes. We will connect you directly with employers to reduce job search friction and make it easier to land high-quality opportunities.

Best For

• Sales & Marketing
• Finance & Accounting
• VA & Customer Support

Salary Range: $1,100/mo – $2,300/mo

Application Process

• Visit the Join Genius website and fill out the online application form with your personal details, experience, and qualifications.
• After submitting your application, you will undergo a thorough screening and vetting process to ensure your skills align with client needs. This includes interviews and assessments to evaluate your capabilities.
• Once vetted, you’ll be onboarded and provided with the necessary training and tools to help you succeed in your role. You will then be matched with clients that fit your expertise.

2. FlexJobs

FlexJobs offers access to over 114,000 verified online jobs from more than 6,700 companies. With no ads, scams, or junk listings, FlexJobs ensures a high-quality job search experience by spending over 200 hours a day screening opportunities. 

Whether you’re seeking part-time or full-time work, FlexJobs provides remote executive assistant roles across various industries and career levels. Along with unlimited job search resources and expert support, FlexJobs offers a satisfaction guarantee, making it an excellent platform for finding flexible, legitimate executive assistant jobs.

Best For

• Account Management
• Environmental & Green Jobs
• Nonprofit & Philanthropy Jobs

Salary Range: The salary will depend on the employer’s offer. 

Application Process

• Sign up for an account on FlexJobs.com. You’ll need to subscribe to one of their membership plans to access a wide range of vetted, remote executive assistant positions.
• Use FlexJobs’ advanced search filters to find executive assistant roles that match your skills, experience, and location. You can also set up personalized job alerts to receive notifications about new listings.
• Once you find a suitable position, follow the application instructions provided in the job listing. This involves submitting your resume and cover letter via the employer’s website or directly through FlexJobs.

3. Remote.co

Remote.co is a trusted platform for job seekers looking for remote executive assistant positions, offering a wide range of job listings across industries. What sets this platform apart is its focus solely on remote work—so every opportunity listed is guaranteed to be flexible and location-independent.

Remote.co also offers expert insights and resources for remote workers, from interview tips to advice on optimizing productivity when working from home. With detailed job descriptions and tailored search options, Remote.co makes it easy for you to find executive assistant roles that match your skills and career goals. 

Best For

• Technology
• Information
• Internet

Salary Range: The salary will depend on the employer’s offer.

Application Process

• Visit Remote.co’s job board and use the search bar to find executive assistant positions. You can filter the listings by job type, industry, and remote work requirements to tailor your search to your preferences.
• Click on the job listing to review the specific job requirements and qualifications. 
• Follow the application instructions provided in the job listing. You will be directed to submit your resume and cover letter through the employer’s website or email. 

4. We Work Remotely

We Work Remotely is the world’s largest remote work community, offering you access to thousands of remote executive assistant positions. Since its launch in 2011, the platform has helped millions of candidates find their dream roles.

The platform has 20,000 active jobs, which makes it a trusted destination for quality remote job opportunities. With advanced search filters and a dedicated community of over 4.5 million visitors, We Work Remotely makes it easier and faster to find and apply for remote executive assistant roles.

Best For

• Full-Stack Programming 
• Design 
• Sales & Marketing

Salary Range: The salary will depend on the employer’s offer.

Application Process

• Visit WeWorkRemotely.com and use the search bar to explore available remote executive assistant positions. You can filter results by job category, type, or location to find roles that match your skills and preferences.
• Once you find a job that interests you, click on the listing to review the detailed job description and application requirements. 
• Follow the application instructions provided in the job listing, directing you to submit your resume and cover letter via the employer’s website or email. 

5. Virtual Vocations

Virtual Vocations is a platform for job seekers looking for remote executive assistant positions. The service offers hand-screened job leads, ensuring that all roles are legitimate and provide real pay. 

With a curated database of nearly 20,000 remote job listings, Virtual Vocations saves you time by compiling jobs from thousands of sources, including specialty job boards, social media, and remote-friendly employer websites. 

Best For

• Software Development
• Nurse
• Education

Salary Range: The salary will depend on the offer your employer extends to you.

Application Process

• Sign up for a free account on VirtualVocations.com, and once registered, use the search feature to browse available remote executive assistant jobs. You can filter results by job category, location, and other preferences.
• Customize your job search by setting up email alerts for executive assistant roles. 
• Once you find a position that fits your skills and experience, follow the application instructions provided in the job listing. Submit your resume and cover letter through the employer’s application portal or via email.

6. Zirtual

Zirtual offers job seekers the opportunity to work as virtual executive assistants and provide remote support to busy professionals across various industries. As part of the Zirtual team, you’ll receive comprehensive training and ongoing support, ensuring you’re fully prepared to assist clients with a wide range of tasks. 

Zirtual only hires US-based assistants with a college education and relevant work experience, offering a flexible, rewarding career path. 

Best For

• Business Services
• Property Services
• Real Estate Agents

Salary Range: $599/mo for 12 hours of task – $2,400/mo for 50 hours of task.

Application Process

• Visit Zirtual’s careers page and complete the online application form. 
• If your application is shortlisted, you will go through a thorough screening process that includes an interview to assess your skills, qualifications, and fit for the Zirtual team.
• Once selected, you’ll be onboarded and provided with comprehensive training to prepare you for supporting Zirtual’s clients.
• You’ll be matched with clients based on your expertise and preferences to begin your role as a virtual executive assistant.

7. Boldly

Boldly is an award-winning executive assistant company offering long-term, rewarding careers for talented individuals seeking remote positions. As a Boldly employee, you’ll work closely with 1-3 executive clients for 2-3 years, ensuring personalized and impactful support. 

All positions are 100% remote, where you can choose the clients you work with through a mutual matching process that fosters lasting professional relationships. Boldly emphasizes a strong team culture, offering support from your team leader and a collaborative work environment. 

Best For

• Investment Firm
• Biotech
• Nonprofits

Salary Range: $2,300/mo for 40 hours of tasks – $4,700/mo for 80 hours of tasks.

Application Process

• Visit Boldly’s jobs page and browse the available positions. Complete the online application form, including your resume and details about your experience and qualifications.
• Once your application is reviewed, you will undergo a screening process that includes interviews and assessments. 
• If selected, you will be matched with potential clients based on your skills and interests. You will meet with these clients to ensure a good fit, and once confirmed, Boldly will onboard you as part of their team, providing ongoing support throughout your employment.

8. Working Nomads

Working Nomads, established in 2014, connects companies with professionals looking for remote executive assistant positions. With over 2.5 million visitors per year, 50,000+ active email subscribers, and 250,000+ LinkedIn followers, Working Nomads offers a wide range of job postings. You can easily search for roles tailored to your experience, whether full-time or part-time and apply directly through the site.

Best For

• Administration
• Consulting
• Customer Success

Salary Range: The salary will depend on your employer’s offers.

Application Process

• Visit the site and use the search feature to browse available remote executive assistant positions. You can filter job listings by categories like full-time or part-time roles, and tailor your search based on your skills and interests.
• Once you find a suitable job listing, click on the job to review the detailed description, including the requirements and expectations. Make sure that your qualifications align with the role before proceeding to the application.
• Follow the application instructions provided in the job listing. This involves submitting your resume and cover letter directly through the employer’s application portal or via email.

9. Belay Solutions

Belay Solutions offers remote executive assistant opportunities for highly skilled professionals looking to work from anywhere. With over 10 years as a fully remote organization, BELAY has been recognized by Inc. Magazine, Entrepreneur Magazine, and FlexJobs as one of the best places to work. 

BELAY contracts professionals who are self-driven and highly experienced, with most contractors holding at least a bachelor’s degree and years of relevant experience. BELAY provides ongoing support to its executive assistants through webinars, mentorship, and coaching to help them grow.

Best For

• Virtual Assistant
• Accounting
• Marketing

Salary Range: The salary will depend on your employer.

Application Process

• Visit Belay’s “Work With Us” page and browse the available roles. Fill out the online application form, including your resume and any relevant details about your professional experience.
• After submitting your application, you will undergo a screening process, which may include multiple interviews and assessments to ensure your skills and experience align with the role’s requirements.
• If selected, you’ll be onboarded and provided with resources. 

10. Time Etc

Established in 2007, Time Etc offers job seekers the opportunity to work as freelance virtual executive assistants. It connects you with clients who need skilled administrative support, ensuring you gain real responsibility and the ability to grow in a supportive environment. 

If you have 5-8 years of relevant experience and are serious about a long-term freelance career, Time Etc is an ideal platform to find meaningful jobs, work with like-minded professionals, and shape your future.

Best For

• Sales 
• Marketing
• Research

Salary Range: $380/mo for 10 hours – $2,100/mo for 60 hours.

Application Process

• Visit Time Etc’s careers page and submit your application by filling out the form, including your resume, relevant experience, and skills that demonstrate your fit for a virtual executive assistant role.
• If your application is shortlisted, you will undergo a screening process, which includes interviews and assessments to evaluate your abilities, communication skills, and suitability for the role.
• Once accepted, Time Etc will onboard you and provide the necessary training. You’ll then be matched with clients whose needs align with your skills to start your journey as a virtual executive assistant.

11. Delegated

Founded in 2013, Delegated offers job seekers the opportunity to work as executive assistants in a flexible, remote environment. Specializing in pairing professionals with clients who need high-quality support, Delegated provides thorough training and onboarding to ensure you are prepared to meet the unique needs of each client. 

With a focus on US-based talent, each candidate is profiled using the PI (Personality Insights) and DISC (Dominance, Inducement, Submission, and Compliance) systems. Delegated values real-world experience and reliability, ensuring that you can work from home while enjoying competitive pay and opportunities for growth. 

Best For

• Finance/Wealth
• Medical/Dental Practice
• Real Estate

Salary Range: $1,200/mo for 25 hours – $3,600/mo for 75 hours.

Application Process

• Visit Delegated’s careers page and fill out the application form, providing your resume and any relevant details regarding your experience as an executive assistant.
• If your application is shortlisted, you’ll be contacted for an interview. During the screening process, Delegated will assess your skills, experience, and suitability for the role to ensure you’re a good fit.
• Once selected, you will go through an onboarding process that includes training tailored to the specific needs of Delegated’s clients. You will then be matched with clients and start your role as an executive assistant.

12. Magic

Magic has been connecting job seekers with executive assistant roles since 2015. They offer remote work opportunities and advanced AI-powered tools to help you perform better. As a Magic executive assistant, you’ll benefit from a thorough training program, continuous oversight to ensure productivity, and access to a wide range of software tools that enhance your efficiency. 

You’ll work directly with top professionals while having the autonomy to manage your tasks and responsibilities.

Best For

• Advertising
• Home Appliance
• Insurance

Salary Range: $35/hr ($700/mo for 20 hours).

Application Process

• Visit Magic’s careers page and complete the application form. You’ll need to provide your resume, relevant experience, and personal details to be considered for an executive assistant position.
• After submitting your application, you’ll go through Magic’s thorough screening process, which includes assessments of your skills and qualifications, and an interview to determine if you are a good fit for the role.
• If selected, you’ll be onboarded and undergo a comprehensive training program to ensure you’re equipped with the tools and knowledge to succeed as a Magic executive assistant. Once training is complete, you’ll be matched with clients and start your work.

13. MyOutDesk

MyOutDesk is a leading virtual assistant company specializing in cost-effective, scalable staffing solutions since 2008. It has established itself as a leading virtual staffing company, connecting talented professionals with roles that match their skills and career goals. 

As a MyOutDesk executive assistant, you’ll benefit from ongoing training, competitive pay, and the opportunity to work with diverse clients, all while enjoying the independence of remote work. 

Best For

• eCommerce
• Finance
• Property Management

Salary Range: Starts at $600-$800/mo.

Application Process

• Browse available job openings for executive assistant roles on the MyOutDesk website. Choose the job that fits your skills and click “Apply.” Complete the online application form. Make sure you meet the system requirements for both your primary and backup equipment and internet connection before submitting.
• MyOutDesk reviews all applications within 2-3 business days. The screening process includes an initial call invite, a recruitment specialist interview, an online profile exam, a final interview with the recruitment manager, and a systems check to ensure your setup is adequate for the role.
• When you pass the screening process, you are immediately endorsed for the next training class. The training covers the essentials of US real estate, tools, and information to prepare you for success as a virtual professional.
• After completing training, MyOutDesk matches your skills and experience with client needs. Once paired with a client, you’ll begin working and earning your first paycheck as a virtual executive assistant.

14. The Assistant Company

The Assistant Company is a boutique estate and domestic staffing agency that specializes in placing high-quality executive assistants, personal assistants, estate managers, and other household staff. 

To maintain outstanding executive assistance service standards, they look for candidates with a strong command of the English language and superior communication skills, both written and verbal. A 4-year degree from an accredited college or university is also required, as well as excellent references from both current and former employers. 

For high-profile or high-net-worth individuals or families, candidates must have a minimum of 5-7 years of professional experience in roles. 

Best For

• Corporate 
• Estate Management
• Chef

Salary Range: Salary depends on your employer.

Application Process

• Submit your interest via email. The Assistant Company will set up a personal meeting with you to understand your strengths and career goals, ensuring that the opportunities they present align with your aspirations.
• The Assistant Company will verify your work history, including salary and benefits, through direct conversations with previous employers. This step involves reviewing documents like W2s and paystubs to ensure transparency and accuracy.
• The Assistant Company will match you with potential clients. If you meet the client’s qualifications, interviews will be scheduled to further assess your suitability for the executive assistant role.
• All parties sign confidentiality agreements, ensuring privacy throughout the hiring process. 

15. Vava Virtual Assistants

VaVa Virtual Assistants is a full-service virtual assistance provider that was founded in 2011. VaVa offers the freedom to be your own boss without the hassle of finding clients. They also provide valuable resources like the VA Mastery Course, an 8-week program designed to help you enhance your virtual assistant skills or take your career to the next level. 

Best For

• Administrative
• Finance
• Social Media

Salary Range: Salary depends on the employer.

Application Process

• Head to VaVa Virtual’s careers page to view the open virtual assistant positions. Review each job description to identify roles that suit your qualifications.
• Open the job listing you’re interested in and complete the application process. Submit your resume, cover letter, and other documents highlighting your skills and experience.
• You’ll be contacted for an interview. Upon passing the interview, you’ll begin onboarding and training to prepare for your role as a virtual assistant at VaVa Virtual.

16. Sidekicks.co

Founded in 2015, Sidekicks.co is a great place for job seekers looking for executive assistant roles. With competitive benefits like quarterly incentives, annual pay increases, and bonuses, Sidekicks.co is committed to creating better working conditions for Filipinos. 

All agents are required to have a college diploma or equivalent and must maintain a reliable internet connection. Many of the specialists have years of experience working for multinational corporations, and Sidekicks.co provides ongoing training to ensure you are well-prepared to support high-performing teams.

Best For

• Sales & Marketing
• Accounting
• Customer Support

Salary Range: Starts from $1,600/mo.

Application Process

• Visit the careers section of Sidekicks.co and submit your application. Make sure to include your resume and any necessary documentation like proof of education and work experience.
• You will undergo a screening process once an employer shortlists you. This will include evaluating your qualifications, checking your internet connection, and scheduling an interview to assess your suitability for the executive assistant position.
• Sidekicks.co will then provide you with specialized training tailored to the client’s requirements. This will fully prepare you for success in your role as an executive assistant.

17. Pocketbook Agency

Pocketbook Agency is an award-winning recruiting firm that was established in 2014. They specialize in placing support-level staff for both domestic and corporate clients across the U.S. and Canada. You will go through multiple interviews, face-to-face meetings, and in-depth background checks to land your next executive assistant position. 

With their extensive database, industry connections, and headhunting efforts, they guarantee to match your skills and career goals with positions that align with your experience. 

Best For

• Entertainment & Music
• Early-Stage Companies
• Technology Businesses

Salary Range: The salary range depends on the employer’s offer.

Application Process

• Visit Pocketbook Agency’s talent page and browse through the available job listings for positions that match your experience and career interests.
• Click on the job listing and submit your application. Make sure to include your resume and a tailored cover letter that highlights your relevant skills and qualifications.
• If your application is shortlisted, you will be contacted for an interview. After successful interviews and background checks, Pocketbook Agency will help place you in the right role that matches your experience and goals.

18. Prialto

Founded in 2009, Prialto is a company that puts people first and gives executive assistants exciting opportunities. You’ll get the chance to work remotely with top executives from around the world. As an executive assistant at Prialto, you’ll enjoy substantial financial incentives, continuous learning support, and a clear growth path with the company’s promote-from-within policy. 

Prialto also offers unique benefits like the Amplivacation, a sabbatical for employees after 2 years of service, along with paid holidays, health insurance, and performance bonuses. With Prialto, you grow professionally while making a positive impact on the lives of the executives you assist.

Best For

• Insurance
• Venture Capital
• Financial Advisors

Salary Range: $1,500/mo.

Application Process

• Go to Prialto’s careers page and explore the available job listings. Review the role descriptions to find positions that match your skills and career goals.
• Click on the job listing and complete the application form. Attach your resume and a cover letter detailing why you’re a good fit for the role.
• After submitting your application, you’ll be contacted for an interview if you meet their requirements.

19. The Muse

The Muse is a dynamic job board that connects executive assistants with remote and in-office opportunities across various industries. With regularly updated listings verified multiple times a day, The Muse ensures you have access to the most current roles available. 

Whether you’re looking to explore new executive assistant job opportunities or build your career, the platform offers valuable resources to support your professional journey.

In collaboration with Fairygodboss, The Muse provides executive assistants with advice on career advancement, skills development, and tips for succeeding in the workplace. Beyond job listings, The Muse creates a strong focus on diversity and inclusion, making it an ideal environment for assistants from all backgrounds. 

Executive assistants can also benefit from comprehensive health and wellness perks, including health insurance, 401(k) matching, and mental health benefits. 

Best For

• Account Management
• Customer Service
• Media, PR, & Communications

Salary Range: Salary depends on the industry, position, and tasks. 

Application Process

• Sign up and create an account on The Muse. 
• When you apply for a job hosted on The Muse, you will be prompted to upload a resume. You can either upload a new resume or use the one already saved in your account. To check if you have a saved resume, visit the “Account Settings” page, where you can preview or update your document. 
• You can apply for jobs in 2 ways:

• Muse-Hosted Jobs: When the job application is hosted by The Muse, you’ll apply directly through your Muse account.
• External Applications: If the job is hosted on an external company website, The Muse will provide a link, and you will be redirected to complete the application process there.

• If you only apply to jobs that are not hosted on The Muse, your resume will not be stored. However, if you apply through The Muse, your resume will be saved, and you can update it the next time you apply for another job on their platform.
• Once applied, you can track and manage your job applications through your Muse account, helping you stay organized throughout your job search.

20. Remote OK

Launched in 2015, Remote OK is a leading platform for job seekers looking for remote executive assistant roles, offering a wide range of job opportunities from startups to established companies. With its user-friendly interface, RemoteOK lets you easily search and filter job listings based on your location, experience, and skill set. 

As one of the largest remote job boards, it provides access to top-quality roles in various industries, ensuring that you can find the best fit for your career goals. They regularly update their listings to help you stay on top of the latest job openings in the remote work market.

Best For

• Finance
• Engineering
• System Administration

Salary Range: Salary depends on the employer’s offer.

Application Process

• Use the search bar to find remote executive assistant positions. You can filter results by job type, location, and salary range to match your preferences and qualifications.
• Create job alerts to receive notifications via email when new executive assistant roles that match your criteria are posted. 
• Once you find suitable positions, follow the link to the employer’s website or application portal. 

21. Remotive

Since 2014, Remotive has been a trusted platform for job seekers looking for high-quality remote executive assistant positions. With over 33,000 remote jobs available, Remotive offers advanced search filters to help you find jobs tailored to your location, experience level, and specific skills. 

Beyond job listings, Remotive offers an AI-based career coach that provides data-driven tips and advice to help you through your job search. You can also join their private Slack community, a dedicated space where you can network with like-minded professionals and get real-time support from peers and experts. 

Plus, you can set up personalized job alerts to get the latest listings directly to your inbox, helping you land a remote executive assistant role faster.

Best For

• Software Development
• Customer Service
• Design

Salary Range: Salary varies depending on the employer’s offer.

Application Process

• Use Remotive’s advanced search filters to find remote executive assistant positions tailored to your location, skills, and experience. You can refine your search by company size, salary, or even specific industries like startups or GAFAM.
• Create custom email alerts to receive new job postings that match your criteria directly in your inbox. This ensures you stay updated on the latest opportunities without having to search continuously.
• Follow the job posting links to the company’s application process. Submit your resume and tailored cover letter to increase your chances of standing out.

22. JustRemote

JustRemote is a job board platform founded in 2018 that specializes in connecting employers with remote executive assistants across various industries. They provide innovative tools to enhance your job search experience like power search where you can access executive assistant job opportunities that are not publicly advertised, giving you a competitive edge in finding hidden positions from top remote-working companies. 

Along with fully and partially remote jobs, you’ll also have access to resources like resume-building tips, industry insights, and guidance on securing your ideal job. For US residents, they offer a Workster platform specifically designed to help you find remote job opportunities in the US. 

Best For

• Business/Executive
• Customer Service
• Developer

Salary Range: Salary depends on the employer’s offer.

Application Process

• Create an account on JustRemote and explore the platform’s features. You can save your favorite job searches and receive personalized job alerts.
• Use the power search tool to find remote jobs that align with your skills, preferences, and location. You can filter jobs by category, job type, and region for a more targeted search.
• Enable job alerts to be notified of new opportunities that match your specific criteria.
• Once you’ve found a suitable job, apply directly through the platform by following the instructions provided in each job listing.
• For early access to new job listings and other advanced features, you can opt for the premium membership at around $12/mo​.

9 Best Practices When Finding Job Listings & Applying For Them

Use these strategies to increase your likelihood of discovering and applying for executive assistant jobs:

I. Set Up Job Alerts With Specific Keywords  

Specific keywords help you stay updated on the most relevant opportunities. Use targeted keywords like “executive assistant” or “remote executive assistant” to receive notifications as soon as matching positions are posted. This saves you time and ensures you don’t miss out on potential opportunities. It also refines your search to focus on roles that align with your skills and preferences.

Here’s how you can make the most of it:

• Include variations of your target keywords like “admin assistant” or “executive support” to capture a wider range of job listings.
• Tailor your keywords to specific industries you’re interested in like “executive assistant finance” or “legal executive assistant,” to find more relevant opportunities.
• Combine keywords using terms like “AND,” “OR,” or “NOT” to refine your results (e.g., “executive assistant AND remote” or “executive assistant NOT entry-level”).
• Add location-specific keywords like “executive assistant New York” or “remote executive assistant USA” to target jobs in your desired geographic area.
• Focus on specific skills or experience levels (e.g., “senior executive assistant” or “executive assistant with scheduling experience”) to narrow down listings that match your qualifications.

II. Use Niche Job Boards For Targeted Listings 

Unlike general job boards, niche boards focus on particular fields like administrative support or executive roles. This gives you the chance to find more relevant and specialized opportunities. Plus, niche job boards have fewer applicants per listing, which can reduce competition and give you a better shot at standing out.

Here are ways to stand out on niche job boards:

• Customize your resume to highlight the specific skills and experience relevant to the niche role you’re applying for.
• Craft a personalized cover letter that addresses the specific needs of the employer and aligns with the job listing.
• Incorporate industry-specific keywords in your resume, profile, and job search to increase visibility and match with niche listings.
• Fill out your job board profile completely, including your work history, certifications, and portfolio (if applicable) to show professionalism.
• Participate in niche forums or groups related to your industry to network with potential employers and peers.

III. Look For Recently Posted Jobs For Better Chances 

Early applicants have a better chance of being reviewed, as employers are eager to fill the position quickly and may start interviewing before closing the job posting. Plus, when you apply to freshly posted jobs, you avoid outdated or already filled positions.

Access recently posted jobs first with these strategies:

• Enable notifications for job boards and company websites to receive immediate updates on new postings.
• Regularly browse job boards, ideally 3-4 times a day, to spot new listings as soon as they appear.
• Follow target companies on platforms like LinkedIn, Twitter, and Facebook where they post job openings.
• Sign up for newsletters from companies you’re interested in, as they sometimes include job postings before they go live on public job boards.
• Engage with industry contacts and professional groups, as internal openings are sometimes shared before they’re posted publicly.

IV. Use a Video Introduction To Stand Out  

A video introduction adds a personal touch that traditional resumes and cover letters can’t provide. It lets you showcase your communication skills, professionalism, and personality, helping employers get a better sense of who you are. It demonstrates initiative and creativity, setting you apart from other applicants who may rely solely on written applications. 

Here’s a template script for your video introduction that you can customize to the job you’re applying for:

Introduction “Hi, my name is [Your Name], and I’m excited to apply for the [Job Title] position at [Company Name]. With [X years of experience] in [your industry/field], I am confident that my skills and passion for [specific task/field related to the job] make me a great fit for this role.” Skills and Experience “In my previous position as [Your Previous Role] at [Previous Company], I gained extensive experience in [mention specific skills or responsibilities relevant to the job you’re applying for]. I excelled at [specific accomplishments], which helped the company achieve [mention specific result or goal].” Why You’re a Great Fit “I am particularly drawn to this opportunity at [Company Name] because [mention something specific about the company that excites you]. I believe my background in [specific skill] and my ability to [mention a soft skill, like problem-solving or communication] will allow me to contribute effectively to your team.” Closing “Thank you for taking the time to watch my video introduction. I’m eager to bring my expertise to [Company Name] and look forward to the opportunity to discuss how I can contribute to your team. Please feel free to contact me at [Your Contact Information]. Thank you!”

V. Directly Reach Out To Hiring Managers With A Personalized Pitch

When you bypass traditional channels, you engage the decision-makers directly, showing initiative and enthusiasm. A personalized pitch highlights your specific skills and experiences that align with the company’s needs. 

This proactive approach demonstrates confidence and your genuine interest in the role. Plus, it can speed up the hiring process and potentially open doors to unlisted opportunities.

Here’s a sample email you can use when reaching out to hiring managers:

Subject: Enthusiastic about the [Job Title] Role at [Company Name]

Dear [Hiring Manager’s Name], I hope this message finds you well. My name is [Your Name], and I recently came across the opportunity for the [Job Title] position at [Company Name]. I am excited about the role because [mention something specific about the company or role that excites you]. With [X years of experience] in [your industry/field], I believe my background in [specific skills] aligns perfectly with the needs of your team. In my previous position as [Your Previous Role] at [Previous Company], I successfully [mention specific achievements relevant to the job you’re applying for]. I am confident that my experience in [specific task or project] would allow me to contribute effectively to your team at [Company Name]. I would love the opportunity to further discuss how I can bring value to [Company Name] and help contribute to its continued success. Attached is my resume for your reference. I look forward to the opportunity to connect. Thank you for your time and consideration! Best regards, [Your Name] [Your LinkedIn Profile or Portfolio Link] [Your Contact Information]

VI. Showcase Soft Skills With Quantifiable Results  

Employers highly value soft skills like communication, leadership, problem-solving, and adaptability, but measuring them can be challenging. Pair them with quantifiable results—like “improved team productivity by 20%” or “reduced customer response time by 15%”—to show how these skills have positively impacted your previous roles. 

This makes your application more compelling and shows that your soft skills bring real value and deliver measurable results to the organization.

Here’s how to do it right:

• Teamwork: Measure by tracking team outcomes like “Collaborated with cross-functional teams to increase project completion rate by 25%.”
• Time Management: Quantify by showing efficiency improvements, like “Reduced project delivery time by 15% through effective prioritization and scheduling.”
• Conflict Resolution: Measure by referencing the resolution of disputes, for example, “Successfully mediated conflicts, reducing turnover by 8%.”
• Adaptability: Quantify by showing successful transitions like “Adapted to new software, reducing training time for the team by 20%.”
• Critical Thinking: Quantify by showing improved decision-making like “Identified process inefficiencies, reducing operational costs by 12%.”
• Leadership: Demonstrate by tracking team achievements, for example, “Led a team to exceed quarterly sales targets by 15%.”
• Customer Service: Measure through customer feedback or retention rates like “Improved customer retention by 18% by enhancing service quality.”

VII. Use Networking Events & Webinars for Insider Leads

Networking events and webinars give you direct access to professionals and decision-makers in your industry. This helps you build relationships and gain valuable insights about unadvertised job openings. Plus, networking events and webinars keep you updated on industry trends, helping you position yourself as a knowledgeable candidate.

Here’s where you can find networking events and webinars:

• LinkedIn Events: A great resource for finding industry-specific webinars and professional networking events.
• Eventbrite: Search for both virtual and in-person networking events across various industries.
• Meetup: Connect with local or global professionals through niche networking events and webinars based on your interests.
• Industry Associations: Many professional organizations host regular webinars and networking events for their members (e.g., SHRM, AMA, PMI).
• Webinar Platforms (Zoom, GoToWebinar): These platforms feature industry webinars and can connect you with upcoming sessions.
• Company Websites & Blogs: Many companies host their own webinars or list upcoming networking events on their websites.
• Alumni Networks: Universities and alumni associations offer webinars and networking events for career growth and job opportunities.
• Social Media (Twitter, Instagram): Follow industry leaders and organizations to stay updated on webinars and virtual networking events they may host.

VIII. Create A Digital Portfolio Highlighting Achievements

A digital portfolio showcases your work in a visually engaging and easily accessible format. This goes beyond the limitations of a resume and demonstrates real examples of your skills, training, accomplishments, and past projects. 

Plus, a digital portfolio can be shared quickly with hiring managers, which helps you stand out from other applicants and makes a stronger impression in competitive job markets.

Here’s an example of a digital portfolio that you can start with:

1. Introduction/About Me Introduce yourself briefly, highlighting your professional background, expertise, and career goals. Include a professional photo and contact information. 2. Skills and Expertise List your skills relevant to the job you’re applying for like project management, executive assistance, or communication. Include both hard and soft skills, supported by specific examples. 3. Work Experience Include a section showcasing your most recent and relevant roles. Each role should include a brief description, responsibilities, and quantifiable achievements (e.g., “Increased team efficiency by 25% through process improvements”). 4. Portfolio of Work This is the core section of your digital portfolio. Include samples of your work like project plans, reports, presentations, or any deliverables relevant to the job you’re applying for. You can include screenshots, PDFs, or links to live work. 5. Testimonials/References Include recommendations or testimonials from previous employers or colleagues to add credibility and provide insight into your work ethic and accomplishments. 6. Contact Information Add a simple, easy-to-find contact form or email address for hiring managers to reach out to you. Optional: Blog or Professional Insights If applicable, you can include a blog section where you share professional insights, tips, or industry knowledge to further demonstrate your expertise and thought leadership.

IX. Apply Through Company Websites For Less Competition

Many candidates rely on popular job platforms, but not all take the extra step of visiting a company’s career page directly. Apply through the company’s website to find roles that aren’t widely advertised, giving you a higher chance of standing out. 

Additionally, applying directly shows the employer that you have a genuine interest in their company, which can make a positive impression and increase your chances of being considered for the position.

Conclusion

Looking and applying for a job can be overwhelming, especially if you’re unsure where to begin. Fortunately, with the resources available today, you can access thousands of executive assistant jobs with just a few clicks. Prepare your resume and target the best sites for your industry to increase your chances of finding the right opportunity. 

Genius can connect you with top-rated clients and offer market insights to position you as a knowledgeable and competitive candidate in the job market.

FAQs

Where do executive assistants get paid the most?

Executive assistants get paid the most in major cities with high-demand industries like New York, San Francisco, and Washington, D.C. These locations offer competitive salaries, especially in industries like finance, technology, and law.

What is the best association for executive assistants?

The International Association of Administrative Professionals (IAAP) is one of the best associations for executive assistants. It provides resources, certification, and networking opportunities to enhance skills and professional development.

What does a CEO look for in an executive assistant?

CEOs look for executive assistants with strong organizational skills, confidentiality, and the ability to anticipate needs. They value someone who is proactive, reliable, and capable of managing complex tasks with minimal supervision.

Is executive assistant a stressful job?

Being an executive assistant can be stressful because of the high level of responsibility and the need to juggle multiple tasks, manage tight deadlines, and work closely with senior leaders. However, strong time management and organizational skills can help reduce stress.