Data entry. It’s a task that’s essential for almost every business but it can be really time-consuming and easy to mess up. That’s why more and more businesses are looking to outsource data entry services. However, selecting the right data entry partner from a crowded marketplace can be challenging.
So if you’re going through the same ordeal, this list of 17 best data entry outsourcing companies is your starting point. We’ve carefully picked these service providers based on their reputation, quality of service, and client satisfaction.
17 Most Reliable Outsource Data Entry Services
If you need quick options, here’s a comparison of the top 5 services to help you decide more easily.
| Firm | Core Services | Best For Industries | Accuracy | Cost |
| Genius | Data Entry, Data Extraction, Data Processing, Document Verification, Document Management | Various, including tech and eCommerce | High, top 1% talent | 25% one-time fee, no monthly fees |
| Flatworld Solutions | Data Entry, Data Annotation, Image Annotation, eBook Conversion, Document Digitization | Small and large businesses in healthcare, engineering, and more | High, advanced tools | Starts at $6/hour |
| Invensis | Online Data Entry, Accounting Data Entry, Product Data Entry, Insurance Claim Data Entry, Remote Data Entry | Healthcare, finance, eCommerce | Very high, skilled workforce | Customized pricing |
| Saviom | Data Processing, Data Validation and Verification, Database Management, Data Cleaning and Formatting, Data Extraction and Analysis | Various, including Fortune 500 | High, client-focused | Contact for details |
| Oworkers | Multilingual Data Entry, Data Annotation, Invoice Processing, Forms Data Entry, Catalog Data Entry | eCommerce, finance, healthcare, IT | High, ISO 27001-certified and GDPR-compliant | $5 to $15/hour |
1. Genius
Genius is known for offering the top 1% of talent at 80% cost savings. We provide easy access to professionals who can handle data entry tasks accurately and efficiently across various industries.
Genius taps into local collaborations and on-the-ground sourcing to deliver exceptional talent to your business. It’s completely zero-risk, thanks to free interviews and a 6-month talent guarantee. With no monthly charges and only a 25% one-time fee, Genius is a reliable and cost-effective choice for businesses looking to outsource data entry services.
Service Details:
- Data Entry
- Data Extraction
- Data Processing
- Document Verification
- Document Management
Cost:
Genius offers a clear pricing model with no monthly fees. Clients pay a one-time fee of 25%.
2. Flatworld Solutions
Flatworld Solutions offers precise and efficient data entry services, using advanced tools to complete tasks with 99% accuracy in less than 24 hours. They prioritize data security and confidentiality with strict measures in place. The company can handle both small and large projects, making it a dependable partner for businesses of all sizes.
With a skilled team of over 350 members and 18+ years of experience, Flatworld Solutions consistently delivers high-quality data entry services. They can quickly adapt and scale operations to meet the changing needs of their clients, which include Fortune 1000 companies.
Service Details:
- Data Entry
- Data Annotation
- Image Annotation
- eBook Conversion
- Document Digitization
Cost: Starts at $6 per hour for basic data entry
3. Invensis
Invensis Technologies has been a global leader in business process outsourcing (BPO) since 2000. With over 2 decades of experience, Invensis delivers high-quality data entry services to industries like healthcare, finance, and eCommerce. It’s known for its accuracy, efficiency, and capacity to handle large data volumes.
Using advanced technologies and a skilled workforce, Invensis can turn raw data into valuable insights. With its focus on innovation and client-centric solutions, the company has served over 200 clients globally and helped them improve their operational efficiencies and grow their businesses.
Service Details:
- Online Data Entry
- Accounting Data Entry
- Product Data Entry
- Insurance Claim Data Entry
- Remote Data Entry
Cost: Customized pricing based on client’s needs.
4. Saviom
Saviom, a top provider of resource management solutions, brings over 20 years of expertise to data entry services. It has served clients in more than 50 countries, including many Fortune 500 companies.
Focused on client satisfaction, Saviom delivers reliable and efficient services tailored to business needs. Their dedication to excellence and continuous improvement sets them apart, ensuring that your data is handled with precision and care.
Service Details:
- Data Processing
- Data Validation and Verification
- Database Management
- Data Cleaning and Formatting
- Data Extraction and Analysis
Cost: Contact Saviom for details
5. Oworkers
Launched in 2013, Oworkers operates from its headquarters in Plovdiv, Bulgaria, with additional centers in Egypt and Madagascar. It’s known for its high accuracy and strict data security standards, including ISO 27001 and GDPR compliance.
With a team of over 400 professionals, Oworkers delivers top-notch data entry and processing services. The team specializes in multilingual data entry and serves clients in over 25 languages, spanning sectors like eCommerce, finance, healthcare, and IT.
Service Details:
- Multilingual Data Entry
- Data Annotation
- Invoice Processing
- Forms Data Entry
- Catalog Data Entry
Cost: Typical rates range from $5-$15 per hour, but this depends on service type, volume, and language requirements.
6. DataPlus+
Founded in 1992, DataPlus+ specializes in data entry services and database programming. It’s headquartered in Atlanta, Georgia, and has worked with businesses in various industries, ranging from kids’ brands to furniture companies.
DataPlus+ prides itself on providing accurate, efficient, and secure data management solutions. With over 30 years of experience, it has proven itself to be a trusted partner if you are looking to streamline operations and improve data accuracy.
Service Details:
- Document Scanning and Imaging
- Data Conversion and Processing
- Database Management
- Data Verification and Validation
- Forms Processing
Cost: Contact DataPlus+ for details
7. Toptal
Toptal started in 2010 and quickly became a premier talent marketplace. It connects businesses with the top 3% of freelance talent, including data entry experts. The platform provides clients with high-quality and reliable services across multiple industries.
Toptal’s global network of freelancers offers scalable and flexible data entry outsourcing services. Their professionals handle complex data tasks with accuracy and efficiency. With over 23,000 clients worldwide, Toptal’s commitment to excellence has made it a trusted partner in the freelance talent space.
Service Details:
- Database Management
- Data Cleansing
- Invoice Data Entry
- Product Data Entry
- Transcription Services
Cost: Toptal’s pricing is based on the freelancer’s hourly rate.
8. Enshored
Enshored was founded in 2014 and is headquartered in Long Beach, California, with operations in the Philippines and Portugal. It delivers tailored solutions to various industries, focusing on high-quality service through its well-trained teams.
It specializes in supporting high-growth businesses by providing custom-built teams for data entry, customer service, and back-office operations. Their innovative approach has earned them a spot on the Inc. 5000 list as one of the fastest-growing private companies in the US.
Service Details:
- Data Entry for Orders
- Invoice Processing
- Inventory Management
- Data Annotation
Cost: Custom pricing based on client’s needs.
9. Remote CoWorker
Since its establishment in 2007 in Hollywood, Florida, Remote CoWorker has become a top-rated data entry outsourcing company. It offers virtual assistants and professionals to handle data entry tasks across automotive, real estate, and marketing industries.
Remote CoWorker provides 24/7 services, allowing businesses to manage their operations efficiently. Their skilled professionals have helped numerous clients streamline processes, boost productivity, and grow their businesses.
Service Details:
- Data Management
- Document Control
- Data Processing
- Inventory Management
- CRM Management
Cost:
- Part-Time Starter: $8.99 per hour
- Full-Time Starter: $7.99 per hour
- Full-Time Bilingual: $9.99 per hour
10. Data Entry Outsourced
Data Entry Outsourced (DEO) began its journey in 2004 and has since become a leading provider of data entry services. It’s known for delivering accurate and efficient solutions across industries like healthcare, finance, and eCommerce.
DEO tailors its data management services to meet each sector’s unique needs. Using advanced technology and a skilled team of 250+ experts, DEO handles complex data entry tasks with high standards and continuous improvement.
Service Details:
- CRM Data Entry
- Document Data Entry
- Data Capture
- Data Extraction
- Data Enrichment
Cost: Pricing depends on the specific project.
11. Premier BPO
Premier BPO started its journey in 2003 in Clarksville, Tennessee. It provides data entry services tailored for small and medium-sized businesses in various sectors, including finance, healthcare, and logistics.
With operations in the Philippines, Pakistan, and China, the company manages to serve clients across North America, East Asia, and Europe. Premier BPO boasts a 4.4-star rating on Glassdoor and has made the Inc. 5000 list.
Service Details:
- Claims Processing
- Invoice and Order Processing
- Image Annotation
- Data Mining and Cleansing
Cost: Unique pricing model with an ROI calculator, which lets you adjust wages per hour based on your needs.
12. Boldr
Boldr, launched in 2016, is a B-Corp-certified outsourcing company based in California. It commits itself to ethical employment and community impact and has expanded operations to the U.S., Mexico, Canada, the Philippines, and South Africa.
Boldr’s flexible global team provides reliable data entry and back-office services. Its focus on customer experience, data management, and technical services helps businesses scale while maintaining high standards. Serving industries like eCommerce, education, and healthcare, Boldr has landed a spot on the Inc. 5000 list. Its CEO, David Sudolsky, also made it into Forbes’ 30 under 30 list in 2020.
Service Details:
- Data Entry and Analytics
- Data Processing
- Document Verification
- Data Management
- Data Extraction
Cost: Contract-based model with a one-time setup fee and monthly billing.
13. Callbox
Callbox, founded in 2004, is a leading B2B lead generation and sales support company based in California. It uses a multi-touch, multi-channel strategy to specialize in data entry, lead generation, and appointment setting.
With over 700 specialists worldwide, Callbox has completed more than 10,000 campaigns across industries like IT, telecommunications, healthcare, and hospitality.
Service Details:
- Online/Offline Data Entry
- Data Typing
- Accounting Data Entry
- File Conversion
- Product Data Entry
Cost: Custom pricing based on activity count and business needs.
14. Simply Contact
Simply Contact, established in 2013, is a top provider of customer support and data entry services. It’s based in Poland, with offices in Ukraine, and plans to expand to Romania and Bulgaria.
The company offers multilingual, multichannel contact center solutions and holds certifications like PCI DSS, ISO 27001, and ISO 2770, GDPR for data security. With a team of over 600 agents, you can rest assured that your data entry tasks will be handled professionally and efficiently.
Service Details:
- Data Entry and Verification
- Claims Processing
- Data Collection from Clients and Suppliers
- Document Management
Cost: Contact the company for more details.
15. SureCall
SureCall, founded in 1982, is a leading BPO and contact center provider based in Calgary, Canada, with additional offices in Denver, Colorado. It’s known for its innovative infrastructure and specialization in data entry and a range of other services.
SureCall offers services tailored to various industries, including IT, financial services, and consumer products. Thanks to its extensive experience, it has earned high ratings and international recognition, including a spot on the Inc. 5000 list as one of the fastest-growing companies in the US.
Service Details:
- Online/Offline Data Entry
- Data Processing
- Invoicing Services
- Rebate Processing
- Data Management
Cost: Customized based on the specific services.
16. Acelerar Technologies
Founded in 2010, Acelerar Technologies is a leading BPO company that has offices in both India and the US. It offers high-quality data entry and virtual assistant services to industries like eCommerce, IT, healthcare, and more.
Acelerar uses cutting-edge technology and a skilled workforce to deliver accurate and efficient data entry services. It holds ISO 9001 and ISMS certifications, proving its commitment to data security and quality.
Service Details:
- Online Data Entry
- Data Processing
- Data Conversion
- Image Data Entry
- eCommerce Product Data Entry
Cost:
- $180 per month for 20 hours of service ($9 per hour)
- $560 per month for 80 hours of service ($7 per hour)
- $960 per month for 160 hours of service ($6 per hour)
- Free trial available to experience their services risk-free
17. WNS
WNS Global Services began its journey in 1996 in Mumbai, India. Currently, it has offices in the US and the UK, serving over 600 clients in sectors like finance, healthcare, and retail.
WNS combines its industry knowledge with technological expertise to deliver innovative, digital-led solutions. It excels particularly in data science and HR analytics. It can provide extensive data entry services using advanced technologies to maintain accuracy and efficiency.
Service Details:
- Data Entry and Processing
- Data Conversion
- Data Management
- Data Analytics
- Customer Data Services
Cost: Customized pricing based on client needs.
What To Consider When Choosing Outsourced Data Entry Services
Here are key factors to consider when choosing the right outsourced data entry service.
I. Accuracy & Quality
Accuracy and quality are essential in data entry services. A good data entry outsourcing company should have strict quality control processes to reduce errors and maintain data integrity.
Look for companies that use double-entry systems, where 2 different operators enter the data, and the entries are cross-verified. Check if the provider has a dedicated quality assurance team that conducts regular audits and data checks.
Ideally, they should guarantee high accuracy rates as part of their service agreements. Companies with ISO 9001 certification are more reliable because this certification shows a commitment to quality management systems.
2. Confidentiality & Data Security
One of the few cons of outsourcing is that you’ll be entrusting your important data to third-party providers. That’s why it’s important to make sure your chosen company follows international data protection regulations like GDPR, HIPAA, SOC 2 Type II, or ISO 27001.
These certifications show that they use best practices for information security management. You should also check if they employ secure data transfer methods to protect data during transmission, like encrypted VPNs or SSL/TLS protocols.
Go for companies that implement strict access controls and use role-based access management so that only authorized personnel can access sensitive data. Regular security audits and vulnerability assessments don’t just identify and reduce potential risks; they also show how serious a company is about data security.
3. Technology & Tools
Advanced technology and tools can boost the efficiency and accuracy of data entry services. Look for data entry outsourcing companies that use Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR) technologies to automate data extraction from scanned documents and handwritten forms. These technologies can speed up the data entry process while cutting down on human error.
Additionally, they should use solid data management software that integrates with your existing systems. Cloud-based solutions offer more flexibility and access to real-time collaboration and updates. Consider technology stacks that include data validation and cleansing tools to keep data accurate and consistent. Companies that stay current with the latest tech deliver efficient and high-quality data entry services.
4. Scalability
Scalability matters, especially if your business has changing data entry needs. Make sure your chosen data entry outsourcing company can adjust its operations up or down based on your requirements without losing quality or speed. This helps you stay efficient and ensure service continuity as your business grows.
The best data entry outsourcing companies have a strong infrastructure and resources to handle sudden workload increases. They should show examples of managing high-demand scenarios. This is key during peak periods or when handling large volumes of data.
5. Turnaround Time
Turnaround time is essential when picking a data entry outsourcing provider. The ability to process data quickly can greatly affect your business operations. Look for companies that offer clearly defined service level agreements (SLAs) with guaranteed turnaround times that fit your business needs.
A reliable outsourcing company should also offer flexible scheduling options to meet your specific needs. Check their past performance through client testimonials or case studies to see if they can meet deadlines. This will help you judge their reliability and efficiency in handling time-sensitive data entry tasks.
6. Cost & Pricing Models
Cost savings is one of the main reasons why businesses turn to outsourcing in the first place.
For this, look for companies that offer clear pricing without hidden fees. Common models include hourly rates, per-project fees, or per-entry rates. Depending on the task’s complexity and volume, you can choose the model that fits your budget.
These providers may charge between $5 to $15 per hour for standard data entry, with prices varying based on the complexity and urgency of the work.
Some companies also offer tiered pricing plans that give cost benefits for long-term contracts or high-volume projects. Always ask for a detailed quote that covers all potential costs to avoid surprises. Compare multiple providers for their pricing and services to find a good balance between cost and quality.
7. Expertise & Experience
Expertise and experience are also important in data entry outsourcing. Companies with a solid track record in your industry can handle unique data entry needs and challenges better. For example, firms experienced in healthcare data entry will know the importance of accuracy and compliance with HIPAA standards, unlike those with no experience.
Also, consider the company’s overall experience with large-scale data entry projects. A service provider with a broad client base will have efficient processes and strong quality control. Look for industry certifications and positive client testimonials to verify their claims.
Conclusion
When you outsource data entry services, you can greatly improve your business’s efficiency and accuracy. It’s important to focus on providers with proven expertise and experience to get high-quality results tailored to your industry needs.
That’s where Genius steps in. With top 1% talent at 80% less cost, Genius is an excellent solution if you want high-quality data entry services without overspending. The best part? We don’t charge monthly fees, just a one-time fee of 25%.
We also provide a 6-month talent guarantee and free interviews. Boost your business efficiency and find the best fit for your data entry needs by filling out this form!
FAQs
What is data entry outsourcing?
Data entry outsourcing means hiring third-party experts to handle data input tasks. This boosts efficiency and accuracy, letting businesses focus on their core activities by passing repetitive tasks to specialists.
How can outsourcing data entry save money?
Outsourcing cuts costs by reducing expenses on salaries, benefits, and office space. Businesses pay only for the needed services, avoiding the costs of full-time employees.
What types of data can be outsourced?
Businesses can outsource data like customer information, inventory data, and transaction records. This streamlines operations and keeps records accurate.
How does outsourcing improve data accuracy?
Outsourcing uses skilled professionals who follow set protocols and advanced tools. Regular checks and audits help keep data accurate.
Can small businesses benefit from outsourcing data entry?
Yes, outsourcing frees up time and resources for small businesses, allowing them to focus on growth and strategic tasks while handling data efficiently.
