Are you looking to hire a freelance executive assistant? This article is your one-stop guide to the best of the best.
We’ve curated a list of the best platforms to find and hire talented freelance executive assistants. With 22 options, you will easily find one that fits your business needs.
22 Best-Rated Sites To Hire A Freelance Executive Assistant
Check out these top 22 sites to find high-quality assistants:
5 Top Picks
Are you in a rush? Here’s a quick overview of the 5 best sites to hire a freelance executive assistant.
| Site | Hiring Ease | Best For | Hiring Turnaround |
| Genius | ⭐⭐⭐⭐⭐ | Sales, tech, finance | 1-2 weeks |
| Belay | ⭐⭐⭐⭐ | Small to medium-sized businesses | 1 week |
| Boldly | ⭐⭐⭐⭐⭐ | Enterprise clients, busy executives | 1 week |
| Zirtual | ⭐⭐⭐⭐ | Entrepreneurs, small businesses | 1 week |
| Time Etc | ⭐⭐⭐⭐ | Small businesses, freelancers | 1 week |
Now let’s get into the details of each site and explore even more platforms that can fit your needs.
1. Genius
Genius is your go-to for hiring freelance executive assistants, especially if you’re an early-stage tech startup. Our on-the-ground sourcing approach with a strict vetting process helps you get the top talent who can seamlessly integrate into your team, understand, and adapt to your specific needs. We prioritize efficiency, so you can expect to have your executive assistant ready within 1-2 weeks.
Rating: ⭐⭐⭐⭐⭐
Specific Services Offered:
- Expert calendar and schedule management to keep your days organized
- Professional email and communication handling to make sure you never miss a beat
- Seamless project coordination and management to keep your projects on track
- Detailed travel planning and coordination so you can focus on your business
- Comprehensive administrative support to take care of the day-to-day tasks
Pricing: One-time 25% fee based on the executive assistant’s first-year salary
| Pros | Cons |
| Free interviews | Relatively new in the market |
| Shortlisted applicants tailored to your requirements | Only hires from two major cost-effective regions |
2. Belay
Belay is a virtual staffing solutions company that provides highly skilled freelance executive assistants. Having served over 10,000+ clients, they will match you with an assistant whose skills align with your business needs. They have over 1,800 assistants who are experienced in handling tasks like scheduling, email management, and project coordination.
Rating: ⭐⭐⭐⭐
Specific Services Offered:
- Meticulous meeting coordination for productive and timely meetings
- Accurate data entry to maintain your records and databases
- Precise timeline tracking to keep projects on schedule
- Detailed progress reporting to keep you informed
- Timely invoice management for smooth financial operations
Pricing: Custom plans
| Pros | Cons |
| Ongoing support and management | Monthly commitment |
| Customized matching | Limited hourly flexibility |
3. Boldly
Boldly is a premium remote staffing company that provides highly skilled freelance executive assistants and other remote professionals to support businesses. They hire experienced professionals with a minimum of 7 years of experience, ensuring you get top-quality assistance. They carefully match you with an assistant whose skills and experience align with your business needs.
Rating: ⭐⭐⭐⭐
Specific Services Offered:
- Keep your schedule organized and conflict-free to optimize your time
- Handle your inbox with precision to make sure important emails are prioritized
- Oversee projects from start to finish to ensure tasks are completed on time and within budget
- Maintain your financial records with precision for accurate reporting and compliance
- Conduct in-depth research to support your decision-making process
Pricing:
- Plan 1: $2,360/mo for 40 hours
- Plan 2: $2,950/mo for 50 hours
- Plan 2: $3,540/mo for 60 hours
- Plan 2: $4,720/mo for 80 hours
- Custom plans up to 160 hours
| Pros | Cons |
| Scalable solutions | Higher initial investment |
| Regular reports and updates on tasks | Limited customization for short-term projects |
4. Zirtual
Zirtual specializes in providing executive assistant services to businesses and entrepreneurs. They offer highly skilled and vetted assistants to help manage administrative and professional tasks remotely.
Rating: ⭐⭐⭐⭐
Specific Services Offered:
- Manage and track expenses to provide clear and accurate financial reports
- Accurate and organized data entry to maintain your records and databases
- Provide professional and timely assistance to your clients for customer satisfaction and loyalty
- Prepare, proofread, and format documents to make sure they are professional and error-free
- Manage schedules, send reminders, and organize all materials to ensure productive and timely meetings
Pricing:
- Entrepreneur Plan: $549/mo for 12 hours
- Startup Plan: $849/mo for 24 hours
- Small Business Plan: $1,249/mo for 36 hours
- Team Plan: $1,699/mo for 50 hours
| Pros | Cons |
| No long-term contracts | Subscription plans require a minimum number of hours |
| Rigorous vetting and training process | Limited services during holidays and weekends |
5. Time Etc
Founded in 2007, Time Etc connects businesses with experienced freelance executive assistants. They simplify the hiring process by pre-vetting and training assistants, saving you time and effort in finding the right candidate. Their assistants can seamlessly integrate with your existing workflows and tools, making the transition smooth and hassle-free.
Rating: ⭐⭐⭐⭐
Specific Services Offered:
- Assist email campaigns, content creation, and market research to help with your business visibility and reach
- Manage your customer relationship management system to make sure all client interactions are tracked, followed up, and effectively managed
- Keep your databases updated and organized to make all information easily accessible
- Manage follow-up communications with clients and customers to maintain strong relationships
- Compile and prepare detailed expense reports to help you manage your budget effectively
Pricing:
- Plan 1: $380/mo for 10 hours
- Plan 2: $740/mo for 20 hours
- Plan 3: $1,440/mo for 40 hours
- Custom plans
| Pros | Cons |
| Highly skilled assistants with 12 years average experience | Higher upfront costs |
| Personalized matching | Highly technical tasks not within the scope of the assistants’ expertise |
6. MyTasker
MyTasker offers administrative and professional support services. Their assistants come from diverse professional backgrounds with expertise in areas like IT support, digital marketing, content writing, and graphic design, in addition to traditional administrative tasks. They provide highly customizable service packages that can be tailored to fit your business needs and budget.
Rating: ⭐⭐⭐⭐
Specific Services Offered:
- Keep your schedule organized and conflict-free for maximum productivity.
- Book flights and arrange accommodations and transportation to ensure hassle-free travel experiences
- Prepare, proofread, and format documents to make sure they are ready for presentation or submission
- Create and schedule posts, monitor engagement, and provide analytics to improve your online presence and interaction with your audience
- Organize and coordinate events to ensure they run smoothly and successfully
Pricing:
- Plan 1: $140/mo for 10 hours
- Plan 2: $250/mo for 20 hours
- Plan 3: $450/mo for 40 hours
- Plan 4: $600/mo for 60 hours
- Plan 5: $900/mo for 100 hours
- Full-time employee: $1200/mo for 5 days/week
- Pay as you go: $18/hr for unlimited validity
| Pros | Cons |
| Round-the-clock support | Best suited for ongoing support rather than very short-term or one-off projects |
| Regular performance reviews and feedback mechanisms for quality assurance | Subscription plans require a minimum number of hours |
7. FreeUp
FreeUp is a platform designed to streamline the hiring process, ensuring that businesses can quickly and efficiently find the right talent for their needs. They connect businesses with pre-vetted executive assistants from various fields. The platform matches you with suitable freelancers within 24 hours, reducing the time and effort to find the right assistant.
Rating: ⭐⭐⭐⭐
Specific Services Offered:
- Identify potential leads to grow your customer base and increase sales opportunities
- Manage your customer relationship management system to ensure all client interactions are tracked, followed up, and well-managed
- Improve your marketing efforts with support for email campaigns, content creation, and market research
- Stay on top of your finances with precise expense tracking and comprehensive reporting
- Maintain accurate and organized records with reliable data entry and management services
Pricing: $5-$75/hr.
| Pros | Cons |
| Highly skilled and reliable pre-vetted talent | Markup fees |
| Quick matching | Highly specialized skills may be challenging to look for |
8. Prialto
Prialto is a managed executive assistant service provider that offers dedicated executive assistant support. Their service is backed by over 13 years and 1.3+ million hours of professional support experience.
Rating: ⭐⭐⭐⭐
Specific Services Offered:
- Monitor project progress, update timelines, and generate reports to make sure you have real-time insights into project status and performance
- Organize and maintain your digital files and documents to make it easy to find and access important information quickly
- Manage your contact lists and update information to keep all client and partner details accurate and current
- Manage and prioritize tasks to make sure that all your responsibilities are handled efficiently and on time
- Help with personal tasks like scheduling personal appointments
Pricing: Prialto Unit (flat monthly rate) – $1500/mo for 55 hours.
| Pros | Cons |
| Fully managed service | Comes at a premium price |
| Access to a team of backup assistants | Less direct control over the selection process |
9. MyOutDesk
MyOutDesk is a virtual staffing solutions provider that offers highly skilled and vetted executive assistants to help businesses streamline their operations. They have a multi-step vetting process: skills assessments, background checks, and interviews, ensuring only the best candidates are selected. They make sure you get top-quality support tailored to your business needs.
Rating: ⭐⭐⭐⭐
Specific Services Offered:
- Handles the creation, distribution, and tracking of invoices for timely payments and accurate financial records
- Create detailed travel itineraries to make sure all aspects of your business trips are well-coordinated and efficient
- Tracks and analyzes marketing campaigns to generate reports on performance and recommendations for improvement
- Conduct thorough online research to provide you with the insights needed for strategic decisions
- Handle communications and negotiations with vendors to get you the best services and deals
Pricing:
- 12 month plan: $,1788/mo
- 6 month plan: $1,848/mo
- 3 month plan: $1,988/mo
| Pros | Cons |
| Performance monitoring | Higher cost for comprehensive service |
| Ongoing support and training | Assistants may have multiple clients |
10. VA Staffer
VA Staffer specializes in offering high-quality remote administrative and business support. They cater to small businesses, entrepreneurs, and busy professionals who need reliable and efficient executive assistants to handle a variety of tasks. As your business grows, you can easily scale up the support you receive from VA Staffer by adding more hours or additional assistants as needed.
Rating: ⭐⭐⭐⭐
Specific Services Offered:
- Provide strategic business support to help you plan, implement, and monitor business strategies to achieve your goals
- Specialize in managing advanced CRM systems to make sure all client interactions are tracked, followed up, and effectively managed
- Create customized workflows to improve your business process efficiency and productivity
- Create and manage high-quality content for blogs, websites, and social media to ensure your brand’s message is consistently communicated
- Generate and nurture leads through targeted marketing strategies and personalized follow-ups to grow your customer base
Pricing:
- Dedicated assistant: Starts at $800/mo for 20-40 hours/week
- Hourly plan: Starts at $298/mo for 20-100 hours
| Pros | Cons |
| Thorough onboarding process | Scaling up might result in higher costs |
| Advanced tools to manage tasks and track progress | Additional costs for extra hours or specific tasks can add up |
11. Virtual Assistant Talent
Virtual Assistant Talent offers assistants with administrative support, social media management, digital marketing, and customer service skills. You are assigned dedicated executive assistants who focus solely on your projects. This ensures continuity, a better understanding of your business, and consistent support.
Rating: ⭐⭐⭐⭐
Specific Services Offered:
- Personalized administrative assistance like scheduling, email management, and document preparation
- Project management services, from planning and execution to tracking and reporting, ensuring projects are completed on time and within budget
- Professional customer support to ensure timely and effective communication with your clients
- Targeted marketing support to increase your brand’s reach and impact
- Manage all details of virtual events to ensure their success
Pricing:
- Non-technical Virtual Assistant Invoice Plans:
- Weekly: Starts at $109.50 for 10 hrs/week
- Monthly: Starts at $438 for 40 hrs/mo: $438
- Technical Virtual Assistant Invoice Plans:
- Weekly: Starts at $139.50 for 10 hrs/week
- Monthly: Starts at $558 for 40 hrs/mo
| Pros | Cons |
| Flexible engagement models | Limited availability of highly specialized skills |
| User-friendly client portal | Additional costs for specialized service |
12. OkayRelax
OkayRelax is an executive assistant service that provides personal and business support. Their focus is to help you manage everyday tasks. This can save you time and increase productivity.
Rating: ⭐⭐⭐
Specific Services Offered:
- Handle personal tasks like booking appointments, making reservations, and planning events, ensuring that your personal life runs smoothly
- Provide administrative assistance like email management, calendar scheduling, and data entry to help you stay organized
- Help with online shopping, from finding products and comparing prices to placing orders, making your shopping experience convenient and efficient
- Sends reminders and follows up on important tasks and appointments to make sure nothing falls through the cracks
- Respond to customer inquiries to improve client satisfaction
Pricing:
- Relief: $29.95/mo for 3 hr/mo
- Comfort: $99.95/mo for 10 hr/mo
- Relaxed: $199.95/mo for 20 hr/mo
| Pros | Cons |
| User-friendly interface | Assistants may not have niche areas |
| Quick turnaround time | Highly technical tasks are beyond the scope |
13. Uassist.ME
Uassist.ME is an executive assistant staffing agency based in El Salvador. They are known for their bilingual assistants, making them a valuable resource for businesses operating in both English and Spanish-speaking markets.
Rating: ⭐⭐⭐
Specific Services Offered:
- SEO, PPC, social media management, and email marketing to improve your online presence and drive business growth
- Bookkeeping, financial reporting, and payroll services to help you maintain accurate financial records
- Troubleshooting, software installation, and maintenance to ensure smooth technological operations
- Virtual receptionist services to manage calls, schedule appointments, and handle other front-office tasks
- Legal and compliance tasks to ensure adherence to regulations
Pricing: Custom plans
| Pros | Cons |
| Bilingual support | Additional costs for specialized services |
| Custom workflow development | Subscription plans require a minimum number of hours |
14. 24/7 Virtual Assistant
24/7 Virtual Assistant provides EAs for round-the-clock administrative, personal, and professional support. The service is designed to help clients needing continuous support to manage their daily tasks more efficiently.
Rating: ⭐⭐⭐
Specific Services Offered:
- Manages eCommerce operations for smooth and efficient online business operations
- Update customer information, track interactions, and manage follow-ups for customer relations and retention
- Organizes and coordinates events for successful outcomes
- Manage your personal schedule to balance your work and personal life
- CRM management and lead generation services to improve customer relations
Pricing:
- Entrepreneur Plan: $349/mo for 30 hours
- Professional Plan: $549/mo for 60 hours
- Office Plan: $799/mo for 90 hours
| Pros | Cons |
| Multilingual EAs | With minimum hours required that can cause unused hours in slower periods or a need for more hours during busier times |
| Round-the-clock support | Assistants require your training |
15. Assistant Match
Assistant Match has a detailed matching process to pair you with the best-suited freelance executive assistants. When finding an EA, they consider their skills, experience, and working style, leading to more effective and harmonious working relationships.
Rating: ⭐⭐⭐
Specific Services Offered:
- Data entry, document management, scheduling, and other back-office tasks to streamline business operations
- Marketing support for your online presence and engagement
- Sales support services to help grow your customer base and increase sales
- Data analysis and reporting to track performance and inform strategic decisions
- Collects and analyzes customer feedback to help you understand client satisfaction
Pricing:
- Match fee of $395
- Hourly rates of assistants: Starts at $30/hr
| Pros | Cons |
| Rigorous vetting and training process | Less control over the selection process |
| Personalized matching process | Higher cost for comprehensive services and require minimum hour plans |
16. RemSource
RemSource offers administrative and back-office support to help small businesses succeed. They are based in the US with native English speakers who can provide support from 9-5. Their managed solution is known for quality control and best practices that can balance your workload and increase your revenue.
Rating: ⭐⭐⭐
Specific Services Offered:
- Office management support for seamless day-to-day operations
- Bookkeeping solutions that fit your financial management needs
- Specialized services like medical billing for healthcare providers and legal support for law firms
- Manages marketing campaigns and social media accounts for a strong online presence
- Advanced data management services to make sure your business information is accurate, secure, and accessible
Pricing: Custom plans
| Pros | Cons |
| Dedicated support teams | For startups, pricing can be higher |
| Specialized services for different industries | Require a 3-month contract to get started |
17. Outsource Workers
Outsource Workers offers dedicated executive assistants to businesses in the real estate sector. The company focuses on providing cost-effective and efficient support to help clients manage administrative and operational tasks like property listings, client communications, and transaction coordination.
Rating: ⭐⭐⭐
Specific Services Offered:
- Property listings, lead generation, CRM management, and appointment scheduling for real estate agents and agencies to manage their workload more effectively
- Tenant communication, maintenance coordination, rent collection, and property marketing to help property managers streamline their operations and improve tenant satisfaction
- Transaction coordination to ensure all documents are properly completed and deadlines are met
- Marketing strategies and lead generation techniques to attract and convert potential clients
- Data entry, document management, scheduling, and other back-office tasks for businesses to run smoothly and efficiently
Pricing: Custom plans
| Pros | Cons |
| Backup assistants | Real estate focus may limit suitability |
| Free initial consultation | Service customization limitations |
18. Virtual Staff Finder
Virtual Staff Finder helps you find and hire highly skilled executive assistants. They focus on sourcing and recruiting executive assistants from the Philippines, known for their strong work ethic, proficiency in English, and affordability. They provide a customized recruitment process to match you with executive assistants who can meet your specific needs and preferences.
Rating: ⭐⭐⭐
Specific Services Offered:
- Email management, calendar scheduling, data entry, and document preparation to keep your business operations running smoothly
- Phone, email, and live chat for timely and professional responses to customer inquiries
- Manage your social media accounts to improve interaction with your audience
- Invoicing, expense tracking, financial reporting, and payroll management to maintain accurate financial records
- Project planning, execution, monitoring, and reporting to make sure they are completed on time and within budget
Pricing: One-time recruitment fee of $595
| Pros | Cons |
| Pre-screened candidates who have already undergone a rigorous vetting process | Upfront costs |
| Offers a trial period | Added administrative overhead for managing salary payments |
19. TaskBullet
TaskBullet offers administrative, personal, and business support services. They use a unique bucket system for billing: purchase a set number of hours in advance that can be used as needed. They provide flexibility and control over how and when executive assistant services are used, making it cost-effective for varying workloads.
Rating: ⭐⭐⭐
Specific Services Offered:
- Lead generation activities and support for sales processes to improve the sales pipeline
- Marketing support for online visibility and business growth
- Data entry and management services to handle different business needs
- Assists with personal tasks to help you manage your personal and professional life
- Technical support services for smooth technological operations
Pricing:
- Starter bucket: $220 for 20 hours
- Light bucket: $540 for 60 hours
- Expert bucket $1,125 for 150 hours
- VA Full-Time: $999/mo for 160 hours
- VA Part-Time: $599/mo for 80 hours
| Pros | Cons |
| Flexible bucket system with cost savings | Upfront payment requirement |
| Access to specialized skills | If you need to switch between plans frequently, managing service hours can be challenging |
20. Virtual Assist USA
Virtual Assist USA is a premier executive assistant service provider that offers administrative, creative, and technical support services. The company is known for its high-quality, experienced US-based executive assistants who help businesses and professionals streamline their operations and enhance productivity. They have strong security measures in place to ensure confidentiality and protect client information.
Rating: ⭐⭐⭐
Specific Services Offered:
- Project management services to make sure tasks are completed on time
- Marketing and brand management to maintain a consistent and professional presence across all marketing channels
- Real estate support services to help agents and brokers manage their workload
- Supports eCommerce operations for efficient online business operations
- Customer Relationship Management (CRM) for organized and efficient client interactions
Pricing:
- Starter Package: $815 for 20 hours
- Core Package: $1,550 for 40 hours
- Premium Package: $2,196 for 60 hours
- Pay As You Go: $45.75/hr (billed on the 1st of the month)
| Pros | Cons |
| US-based assistants who are proficient in English and familiar with American business practices | Since assistants are US-based, their pricing can be higher |
| EAs who are experienced in supporting C-level executives | Jump in price between packages may not offer enough flexibility for businesses with fluctuating needs |
21. Pepper Virtual Assistants
Pepper Virtual Assistants is a Philippine-based company providing virtual assistance to businesses worldwide. They specialize in back-office support, executive assistance, marketing support, and digital project management. They thoroughly screen and train VAs, ensuring consistent availability and supervision. With nearly a decade of experience, they have earned a reputation for reliability, helping businesses streamline tasks while creating jobs for Filipinos.
Rating: ⭐⭐⭐
Specific Services Offered:
- Email management, calendar scheduling, data entry, and document preparation to keep business operations running smoothly and efficiently
- SEO, PPC, email marketing, and content marketing to attract more customers
- Monitor site performance for a strong online presence
- Personal assistant services to help you focus on core activities
- Market research and analysis for decision-making and strategic planning
Pricing: Custom plans
| Pros | Cons |
| Backup assistants | Long onboarding process |
| Round-the-clock support | Inconsistent service availability during peak times |
22. VaVa Virtual Assistants
Vava Virtual Assistants is a full-service provider of telecommuting support for clients worldwide. They specialize in administrative tasks. Their services are cost-effective, as they provide their own office and equipment, eliminating the need for employee benefits, payroll taxes, and long-term commitments. You only pay for the hours worked, benefiting from their expertise and efficiency.
Rating: ⭐⭐⭐
Specific Services Offered:
- Personalized administrative assistance to fit your unique needs
- Data Entry and processing to keep your business records organized and up-to-date
- Email and calendar management to avoid conflicts and give you time to focus on high-priority tasks
- Project management to ensure they are completed on time
- Travel booking for a seamless travel experience
Pricing: Custom plans
| Pros | Cons |
| Personalized matching process | Limited customization options |
| Dedicated account managers for ongoing support and guidance | Inconsistent assistant availability |
How To Get Started: Hiring Your First Freelance Executive Assistant
If you’re feeling overwhelmed about hiring your first freelance executive assistant, here’s a step-by-step process to guide you through the process:
Step 1: List the tasks you want to delegate
Start by clearly outlining what you need from your executive assistant:
- Tasks: List all the tasks you need help with (ex. calendar management, email handling, travel planning).
- Skills: Identify the specific skills you need from your EA (ex. proficiency in certain software, excellent communication skills).
- Availability: Decide on the specific hours and days you require support.
Step 2: Set a Budget
Determine how much you’re willing to spend. Here’s a pricing model guide to help you choose the right one:
| Workload Type | Pricing Model | Description |
| One-time Projects | Fixed Fee | Best for projects with a clear scope and budget. Pay a single, upfront cost. |
| Flexible, Ongoing Tasks | Hourly Rate | Ideal for tasks that vary in duration and complexity. Pay only for the hours worked. |
| Regular Part-Time Support | Monthly Retainer (Part-Time) | Suitable for businesses needing consistent, but not full-time, support. A set number of hours per month. |
| Full-Time Assistance | Monthly Retainer (Full-Time) | Perfect for businesses requiring dedicated full-time support. Fixed monthly fee for continuous assistance. |
| Specialized Skills | Premium Hourly Rate | For tasks requiring specific expertise or advanced skills. Higher hourly rate due to specialization. |
| Project-Based Work | Milestone Payments | Pay in installments upon completion of predefined project milestones. |
| Seasonal Workload | Flexible Contract | Best for businesses with fluctuating needs. Contract terms adjust based on seasonal demands. |
| Administrative Tasks | Task-Based Pricing | Pay per task completed, such as data entry or scheduling. Ideal for repetitive administrative work. |
| Short-Term Assignments | Daily Rate | Suitable for very short-term engagements or urgent tasks. Pay a daily rate for each day worked. |
| Long-Term Partnership | Annual Contract | For long-term strategic support. Lock in rates and guarantee availability for a year. |
Check the platforms above with the pricing they offer and choose what best fits you.
Step 3: Choose a Hiring Platform
Budget and pricing models are not the only things you need to consider when choosing a platform. You need to:
- Assess your specific needs: If you need help with tasks like data entry, scheduling, and email management, Genius and VaVa Virtual Assistants are excellent choices because of their comprehensive administrative services.
- Evaluate the vetting process: A platform like Genius is known for its strict vetting processes, ensuring you get highly qualified and reliable assistants.
- Look for specialized services: If you need assistance in the real estate sector, Virtual Staff Finder offers EAs with expertise in property listings, transaction coordination, and client communications.
- Check the support structure: Choose a platform that offers dedicated account managers to oversee your EA’s work. Pepper Virtual Assistants provides this level of support, ensuring high service quality and accountability.
- Evaluate flexibility and scalability: Platforms like Genius offer scalable solutions that can adjust to your growing business needs.
Step 4: Create a Compelling Job Description
Write a clear and comprehensive job description that includes:
- Job Title: Freelance Executive Assistant
- Responsibilities: Specific tasks and expectations
- Qualifications: Required skills and experience
- Compensation: Salary or hourly rate
- Application Process: Instructions on how to apply
Customize and use this template for quick hiring:
| Position Title: Freelance Executive Assistant Location: Remote Company Overview: [Your Company Name] is a dynamic and innovative company specializing in [your industry]. We pride ourselves on our commitment to excellence and our ability to deliver high-quality services to our clients. We are currently seeking a highly organized and proactive Freelance Executive Assistant to join our team and provide exceptional support to our executive leadership. Position Overview: We are looking for a motivated and experienced Freelance Executive Assistant to provide comprehensive administrative support to our executives. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to manage multiple tasks simultaneously. This role requires a high level of professionalism, discretion, and the ability to work independently. Key Responsibilities: – Calendar and Schedule Management: Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements. – Email Management: Monitor and manage executive email accounts, respond to inquiries, and prioritize messages. – Project Management: Assist with the planning, coordination, and execution of projects, ensuring deadlines are met and deliverables are completed. – Travel Coordination: Arrange and coordinate travel itineraries, including flights, accommodations, and transportation. – Document Preparation: Prepare and edit documents, presentations, and reports as needed. – Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. – Communication Liaison: Act as a point of contact between executives and internal/external stakeholders. – Data Entry and Record Keeping: Maintain accurate records and files, ensuring data is organized and easily accessible. – Personal Assistance: Provide personal support to executives, including managing personal schedules and tasks. Qualifications: – Experience: Proven experience as an Executive Assistant or in a similar role, preferably in a freelance or remote capacity. – Skills: Strong organizational and time-management skills, excellent written and verbal communication skills, and proficiency in Microsoft Office Suite and other relevant software. – Attributes: High level of professionalism, discretion, and confidentiality, ability to work independently and take initiative, and strong attention to detail. Preferred Qualifications: – Education: Bachelor’s degree in Business Administration, Communications, or a related field. – Experience with Tools: Familiarity with project management tools (e.g., Asana, Trello) and communication platforms (e.g., Slack, Zoom). Compensation: – Hourly Rate: [Insert hourly rate or range] – Benefits: Flexible working hours, opportunity to work remotely, and the potential for long-term collaboration. How to Apply: Interested candidates should submit their resume, a cover letter detailing their relevant experience, and references to [your email address]. Please include “Freelance Executive Assistant Application” in the subject line. Application Deadline: [Insert deadline] **[Your Company Name] is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. |
To customize your own job description, here’s what you can do:
- Formal executive assistant job description: Straightforward, easy for candidates to understand what is expected, and follows conventional standards in writing a job description.
- Creative executive assistant job description: Relaxed and informal language and appeals to candidates who are comfortable with a less structured approach to daily tasks and challenges.
- Results-oriented executive assistant job description: Focuses on the expected outcomes of the role, uses language that is clear and targeted, and is structured to show how each task contributes to the business goals.
Step 5: Announce The Job Opportunity
Post your job description on the chosen platform. Make sure to provide all necessary details to attract the right candidates.
Step 6: Review Applications
Once applications start coming in, review them thoroughly:
- Look for candidates who meet your criteria and have relevant experience.
- Check for consistency and stability in their work history. Focus on roles that demonstrate their ability to handle executive-level tasks.
- Look for references or recommendations from previous employers that attest to their reliability and work ethic.
- Pay attention to their communication skills as demonstrated in their cover letter and any initial email exchanges.
- Prefer candidates who have worked remotely or in freelance roles, as they willbe self-motivated and independent.
Step 7: Conduct Interviews
Schedule interviews with the shortlisted candidates. During the interview:
Ask relevant questions: Focus on their experience, skills, and how they handle specific tasks. Here are questions you can ask:
- How do you manage your time and ensure productivity when working remotely?
- What tools and software are you proficient in that are relevant to this role?
- How do you prioritize tasks when managing multiple projects or requests simultaneously?
- Describe your experience with calendar and email management.
- How do you handle scheduling conflicts or urgent meeting requests?
- Can you walk me through your process for booking travel arrangements for an executive?
- Describe a time when you had to handle a difficult customer or client issue. How did you resolve it?
- Can you describe a situation where you had to anticipate the needs of an executive? How did you handle it?
- How do you ensure clear and effective communication when working remotely?
- What communication tools do you prefer to use?
- Assess fit: Consider their personality and work style to ensure they fit with your company culture. You can ask them to answer a personality test to get immediate results.
Step 8: Evaluate & Make a Decision
After the interviews, evaluate each candidate based on their performance and fit for your needs.
Consider:
- Experience: Do they have the necessary background and skills?
- Communication: Are they clear and effective communicators?
- Availability: Can they meet your required hours?
- Cultural Fit: Will they integrate well with your company culture and work style?
- Professionalism: Did they demonstrate a high level of professionalism during the interview and any test tasks?
- Responsiveness: How quickly and effectively did they respond to communication during the hiring process?
- Problem-Solving Skills: How effectively do they handle challenges and unexpected tasks?
- Technical Proficiency: Are they proficient in the tools and software you use?
Step 9: Welcome Aboard Your New Assistant
Once you’ve made your decision, onboard your new assistant effectively:
- Send a welcome message and provide the basic rules of the company. Here’s an example you can use:
| Hi [New Assistant’s Name], Welcome to the [Your Company Name] team! We are thrilled to have you on board as our new Executive Assistant. Your skills and experience are a great addition to our team, and we look forward to working with you. To help you get started, here are some basic rules and guidelines to keep in mind: Company Culture and Values – Professionalism: Always maintain a high level of professionalism in all communications and tasks. – Respect: Treat all team members and clients with respect and courtesy. – Teamwork: We value collaboration and open communication. Don’t hesitate to reach out if you need assistance or have questions. Communication – Email: Use your company-provided email address for all work-related correspondence. Check your email regularly and respond promptly. – Meetings: Attend all scheduled meetings on time. If you are unable to attend, inform your supervisor as soon as possible. – Tools: We use [Tool/Software Names] for project management and communication. Please familiarize yourself with these tools and use them as directed. Work Schedule – Hours: Your agreed working hours are [Specify Hours]. Please ensure you are available during these times. – Time Tracking: Accurately log your hours worked using [Time Tracking Tool/Method]. – Availability: Notify your supervisor in advance if you need to adjust your working hours or take time off. Reporting – Weekly Updates: Provide a brief weekly update on your tasks and progress to your supervisor. – Issues and Feedback: Report any issues or challenges you encounter promptly. We value your feedback and suggestions for improvement. Getting Started – Orientation: You will have an orientation session with [Supervisor’s Name] on [Date/Time]. This will cover everything you need to know to get started. – Resources: Attached to this email, you will find a welcome packet with useful information and resources. |
- Offer training on your systems, processes, and tools.
- Clearly communicate your expectations, deadlines, and preferred communication methods.
- Consider starting with a trial period to ensure they’re the right fit.
Step 10: Establish Ongoing Communication
Maintain regular communication to ensure everything is running smoothly:
- Weekly Check-Ins: Schedule regular check-ins to review progress and address issues.
- Use a scheduling tool like Google Calendar, Outlook, or a project management tool to set up a recurring weekly meeting.
- Conduct your check-ins using video conferencing tools like Zoom, Microsoft Teams, or Google Meet.
- Create a meeting agenda in advance to ensure the check-in is structured and focused.
- Feedback: Provide constructive feedback to help them improve and grow in their role.
Conclusion
Hiring your first freelance executive assistant can be a hit or a miss. With the help of assistant providers, you can increase the success rate of hiring high-quality talent who can provide the services you need. Now, grab that pen and paper, list your needs, and match them with the services these platforms offer.
Partner with Genius to find top-notch freelance EAs through a thorough vetting process to match your business needs. We give you the best options, and you make the final decision. Check out Genius now.
FAQs
1. Is there a shortage of executive assistants?
Yes, there is a growing demand for executive assistants because of their role in supporting high-level executives, leading to a shortage in the job market. Companies are finding it increasingly challenging to find qualified candidates.
2. What is the next position after executive assistant?
After gaining experience as an executive assistant, many professionals advance to roles like office manager, operations manager, or chief of staff. These positions offer greater responsibilities and higher levels of leadership.
3. Which is better: executive assistant or executive secretary?
The better role depends on your business needs. An executive assistant handles strategic planning, project management, and high-level administrative support, acting as the CEO’s right-hand person. An executive secretary focuses on routine administrative tasks like typing, filing, and managing correspondence, providing essential day-to-day support.
4. What is an executive assistant also known as?
An executive assistant is also known as an executive administrative assistant or simply a personal assistant (PA). These titles reflect the supportive and administrative nature of the role.
