Real estate involves managing complex data, from apartments and mortgages to taxes and property listings. With so much information and transactions to handle, staying organized can be a challenge. If you’re looking for a helping hand to keep your operations running smoothly, it’s time to hire virtual real estate assistant.
To make the process easier, we’ve compiled a list of the 22 best sites where you can hire a virtual assistant for real estate management. This guide provides all the details to help you get started.
22 Most Trusted Sites To Hire A Virtual Real Estate Assistant
Here are the top 22 sites to hire a virtual real estate assistant:
1. Genius
Genius is a headhunting agency that provides top-tier virtual real estate assistants sourced from Latin America and the Philippines. We focus on rigorous vetting of the talent, ensuring you have access to the top 1% of the candidates who excel in real estate support roles.
Whether you need help managing listings, handling client communications, or processing transactions, we offer a reliable solution with a team of highly skilled assistants.
Founded in 2019, Genius has quickly established itself as a trusted partner for real estate professionals looking to enhance their operations with expert virtual assistants. We offer free interviews and a 6-month guarantee, allowing you to confidently hire without risk.
Employees: 25
Revenue: $1M-$2M
Year Founded: 2019
Time to Hire: 2 weeks
Real Estate Expertise
- Real estate virtual assistant recruitment
- Free AI tools (real estate virtual assistant job description & interview questions)
- Real estate market insights
Cost: One-time fee of 25% of the first year salary of the candidate.
| Pros | Cons |
| Rigorous vetting of candidates. | The flat-rate pricing might not suit businesses that prefer pay-as-you-go options. |
| Client satisfaction priority – if you don’t make a hire, you don’t pay. |
2. MyOutDesk
MyOutDesk, rated #1 in virtual assistant services by TechRadar and Analytics Insight, is a trusted provider of real estate virtual assistants. With a track record of helping over 2,000 Realtors and top national franchises like KW, RE/MAX, eXp Realty, and Sotheby’s, MyOutDesk is a go-to choice for businesses looking to scale efficiently.
Their rigorous talent-matching process ensures only the top 2.2% of applicants are hired, with each candidate undergoing FBI-grade background checks to provide unparalleled security and quality.
MyOutDesk stands out for its commitment to offering virtual assistants with the 3 E’s: Employment, Expertise, and Experience, ensuring they are the perfect fit for your real estate business. With free interviews and a focus on matching top talent, they make the hiring process seamless.
Employees: 1,000+
Revenue: $500M-$1B
Year Founded: 2008
Time to Hire: 1-2 weeks
Real Estate Expertise
- Business development.
- MLS & listings coordinator.
- Personal & executive assistant.
Cost: $1,998/mo
| Pros | Cons |
| Offers a comprehensive service, including recruitment, onboarding, and payroll. | Pricing may be higher compared to other virtual assistant providers. |
| Proven track record of success in real estate, helping businesses scale efficiently. | Don’t offer a money-back guarantee or free trial. |
3. Virtudesk
Virtudesk is a highly efficient solution for businesses looking for real estate virtual assistants. Their VAs are trained in customer service, marketing, lead prospecting, and administrative tasks. Virtudesk’s proprietary time tracking and screenshot software provide transparency and accountability. Founded in 2016, Virtudesk has a proven track record of excellence, helping businesses focus on growth.
Employees: 285
Revenue: $500M-$1B
Year Founded: 2016
Time to Hire: 2-14 days
Real Estate Expertise
- Maintain accurate property listings.
- Handle schedules and coordinate property showings.
- Manage client interactions.
Cost:
- Starts at $9.55/hr for administrative or marketing tasks when hiring a full-time VA (40 hours per week)
- For more specialized roles like prospecting, customer service, or transaction coordination, rates begin at $10.60/hr.
- Virtudesk also offers a “Virtudesk Lite” plan for short-term projects, starting at $13.30/hr for 10 hours per week.
- +$450 setup fee upon initial signing.
| Pros | Cons |
| Flexibility – offering various virtual assistant services tailored to real estate professionals. | Their setup fee of $450 and the 3-month lock-in period may be a consideration for businesses that are looking for more flexibility. |
| Cutting-edge time-tracking and screenshot software for transparency. | Their onboarding process, while thorough, may take some time. |
4. Rocket Station
Rocket Station is a virtual assistant agency that specializes in providing real estate professionals with world-class virtual assistants. They take a unique approach by process-mapping your open position to present a pool of top-quality candidates who are prepped for success from day one.
Rocket Station works closely with you to define what success looks like for your role, creating custom process documents to ensure your virtual assistant is properly trained and onboarded, giving them the structure needed to thrive in any real estate position.
All Rocket Station virtual assistants undergo a rigorous 6-week training module, covering sales, admin, marketing, and support. This training helps ensure that the skills listed on a resume truly translate into real-world results.
Employees: 1,500
Revenue: $500M-$1B
Year Founded: 2018
Time to Hire: 1-2 weeks
Real Estate Expertise
- Tenant communications.
- Rent collection.
- Lease administration & renewal.
Cost:
- Part-Time: $13/hr
- Full-Time: $11/hr
- Enterprise: Custom pricing
| Pros | Cons |
| Provides highly trained virtual assistants. | Cultural and language barriers can arise with remote virtual assistant services. |
| Offers flexible hiring. | Time zone differences can cause delays in real-time communication. |
5. Summit VA Solutions
Summit VA Solutions, a Houston-based company, provides real estate virtual assistants who are highly trained, college-educated, background-checked, and DISC tested. Their virtual assistants undergo 160 hours of extensive real estate training to equip them with the skills and best practices needed for the industry.
Summit VA Solutions also offers training manuals and modules for the most commonly used real estate tools and systems, providing a comprehensive support framework for your business.
Employees: 77
Revenue: $10M-$20M
Year Founded: 2015
Time to Hire: 1-2 weeks
Real Estate Expertise
- Traditional sale/resale & rentals.
- REO (Real Estate Owned).
- Property management.
Cost: $1,500/mo for 40 hours a week
| Pros | Cons |
| Targeted training ensures that your VA is prepared to handle tasks. | Specialized training might make their services more expensive compared to other options. |
| US-based company that can be easy to reach. | Customized manuals and training modules could take more time than expected. |
6. TaskBullet
TaskBullet offers a flexible and straightforward approach for hiring real estate virtual assistants. With no membership or hidden fees, you only pay for the hours you use. Their Bucket System lets you purchase hours that remain valid for 3 months, giving you the flexibility to use your virtual assistant as needed. If you’re not satisfied, TaskBullet offers a 60-day money-back guarantee on unused hours.
TaskBullet virtual assistants are highly skilled and thoroughly trained to handle client communications, manage schedules, or process real estate documents.
Employees: 81
Revenue: $20M-$50M
Year Founded: 2013
Time to Hire: 1-3 business days
Real Estate Expertise
- Managing your calendar.
- Outbound & inbound calling.
- Ensuring your listings stay up to date.
Cost:
- Philippines Virtual Assistant
- Starter Bucket: $11/hr
- Light Bucket: $9/hr
- Expert Bucket: $7.50/hr
- USA Virtual Assistant
- Starter Bucket: $30/hr
- Light Bucket: $26/hr
- Expert Bucket: $25/hr
| Pros | Cons |
| Bucket System makes it easy to scale your use of virtual assistants up or down. | The use of Basecamp for task management may not suit everyone’s preferences |
| A 60-day money-back guarantee on unused hours offers added peace of mind. | Businesses with highly specialized needs might require more in-depth training. |
7. REVA Global
REVA Global provides highly trained real estate virtual assistants who undergo an intensive 4-week real estate training program. Their virtual assistants come with 4-year college degrees and extensive professional experience.
REVA Global’s focus is on matching you with a VA that aligns perfectly with your specific needs. Additionally, you’ll have the support of a dedicated Client Services Manager (CSM) who monitors your VA’s daily tasks, ensuring everything stays on track and tailored to your business goals.
Based in the Philippines, REVA Global VAs possess strong English proficiency with minimal accents.
Employees: 436
Revenue: $20M-$50M
Year Founded: 2015
Time to Hire: 1-2 weeks
Real Estate Expertise
- Filling vacancies.
- Lease renewals.
- Tenant screening.
Cost: Starts from $10/hr for a dedicated virtual assistant
| Pros | Cons |
| VAs undergo an intensive 4-week training program in preparation to handle real estate tasks. | Onboarding process may still require some time to adjust to your specific systems and processes. |
| Inclusion of a dedicated Client Services Manager (CSM) helps monitor the VA’s progress. | Some businesses might find CSM as an added extra layer of communication. |
8. ShoreAgents
ShoreAgents is a specialized outsourcing service provider, offering virtual assistants tailored specifically for the real estate industry. Filipino professionals at ShoreAgents are highly proficient in English, making communication with clients and team members seamless and clear.
If a virtual assistant isn’t the right fit for your business, ShoreAgents quickly provides a replacement to ensure that operations run smoothly without disruptions.
ShoreAgents also provides their VAs with high-quality tools, including modern computers, headsets, and ergonomic workstations for efficiency and comfort in remote work. Dedicated management oversees each team member’s performance and provides continuous feedback and strategies for improvement.
Employees: 78
Revenue: $500M-$1B
Year Founded: 2018
Time to Hire: 1-2 weeks
Real Estate Expertise
- Property sales.
- Property management.
- Property development.
Cost: One-time fee of $596.66.
| Pros | Cons |
| Virtual assistants are highly proficient in English. | Process of integrating their virtual assistants into existing workflows is time-consuming. |
| Their VAs are trained specifically for real estate tasks. | Structured work environment might be less flexible for companies that need rapidly changing tasks handled. |
9. Property VA
The Property VA specializes in recruiting, onboarding, and managing highly skilled virtual assistants from the Philippines for real estate tasks. Their VAs are thoroughly vetted and trained to meet the highest standards.
The Property VA also creates detailed procedures and systems for the tasks you delegate, giving you time to focus on core business operations without the hassle of training or managing. If needed, a replacement VA is provided within a week, and all HR, payroll, and administrative tasks are handled, making the process seamless.
Employees: 6
Revenue: $500,000-$1M
Year Founded: 2020
Time to Hire: 7-10 days
Real Estate Expertise
- Administration (Tenant & guest communications, filing & organization, diary management).
- Social media (Content creation, profile management, audience engagement).
- Lead generation (Off-market pipeline building, private investor database, DTV letter campaigns).
Cost:
- Recruitment Only: One-time fee of $435
- Fully Managed: Starts at $217/mo
| Pros | Cons |
| Handle the entire recruitment and onboarding process, which saves you time and effort. | Businesses that prefer a more hands-on approach to training may feel less in control. |
| Create comprehensive procedures and SOPs for their VAs to integrate into your business. | Reliance on pre-built systems and procedures may not suit businesses with highly specialized or non-standard processes. |
10. Get Friday
GetFriday is a pioneer in virtual assistant services, offering flexible and affordable plans to help real estate professionals offload time-consuming tasks. With 24/7 support and English-speaking assistants, GetFriday ensures continuity with backup assistants available on sick days or when needed.
They take just one business day to assign a suitable assistant, providing security through their ISO 27001 certification for data safety. All VAs are trained in productivity tools and customer service which makes them reliable for handling real estate administrative tasks professionally and efficiently.
Employees: 194
Revenue: $20M-$50M
Year Founded: 2005
Time to Hire: 1 business day
Real Estate Expertise
- Business process support.
- Web development services.
- SEO/digital marketing.
Cost:
- Basic 5: $65/mo for 5 hours
- Basic 20: $120/mo for 10 hours
- Basic 20: $200/mo for 20 hours
- Plus 40: $360/mo for 40 hours
- Plus 60: $510/mo for 60 hours
- Plus 80: $640/mo for 80 hours
- Plus 120: $900/mo for 120 hours
- Plus 160: $1,120/mo for 160 hours
- Pay As You Go: $5/mo
| Pros | Cons |
| 24/7 availability regardless of time zones or working hours. | If your business requires more specialized real estate knowledge, you may need to provide extra training. |
| Backup system ensures continuity. | Their reliance on a clear set of instructions means that tasks may not be completed as effectively without strong initial client guidance. |
11. Virtual Assistant Talent
Virtual Assistant Talent offers specialized real estate virtual assistants (REVAs) who work within your preferred time zone, making it easy to integrate them into your business. Their English-proficient VAs ensure smooth communication, both verbally and in writing, with clients and team members.
They offer tailored services for agents, brokers, investors, and property management firms and cover a wide range of real estate tasks, including telemarketing. To maintain high performance, Virtual Assistant Talent conducts regular feedback calls through HR to keep the VAs aligned with your business objectives.
Employees: 127
Revenue: $2.4M-$5M
Year Founded: 2010
Time to Hire: 2-3 days
Real Estate Expertise
- Posting ads.
- Meeting setup & calendar management.
- List building.
Cost:
- Non-Technical Virtual Assistant: $10.95/hr
- Technical Virtual Assistant: $13.95/hr
- + $99 one-time setup fee
| Pros | Cons |
| Provides virtual assistants who work within your preferred time zone. | Additional setup fees for onboarding. |
| VAs are trained to handle a wide range of tasks, from lead generation to customer service. | Some businesses may prefer more direct management control over day-to-day tasks without going through HR. |
12. VA4REI
VA4REI provides trained real estate virtual assistants who can help close deals and grow your business. Their VAs are experienced in cold calling, lead management, and inside sales agent (ISA) roles. Beyond sales support, VA4REI also offers expert virtual assistants skilled in accounting, SEO, website management, and social media.
What sets VA4REI apart is their dedication to ongoing support, with VAs trained in real estate-specific tasks like transaction coordination, CRM management, and administrative duties. Their bilingual VAs can assist in different languages, and their professional support team is available 24/7 to address any questions or requests.
Employees: 6
Revenue: $1M-$2.5M
Year Founded: 2010
Time to Hire: 1-2 weeks
Real Estate Expertise
- Lead generation.
- Administrative support.
- Marketing.
Cost:
- Lead Generation Specialist
- Lead Gen / Cold Calling Starter: $793.78/mo
- Lead Gen / Cold Calling Pro: $1,290/mo
- Real Estate Admin Specialist
- VA4REI Admin Pro: $637.26/mo
- VA4REI Admin Business: $1,131.26/mo
| Pros | Cons |
| Support extends to 24/7 availability. | While VAs are trained for real estate tasks, additional training may be required if your business uses highly specialized tools. |
| Offer bilingual VAs. | Direct management may be limited, as the VAs are remotely managed by VA4REI. |
13. HireSmart Virtual Employees
HireSmart Virtual Employees provides highly vetted candidates with English skills and 4-year degrees. This makes them an ideal fit for real estate businesses looking to offload time-consuming tasks.
Every candidate undergoes thorough testing in written, verbal, and problem-solving skills, as well as a DISC profile and criminal background checks. You also benefit from a 6-month replacement guarantee if your hire doesn’t work out.
HireSmart makes onboarding seamless with comprehensive initial training and job outlining support. Co-founder Anne Lackey personally curates the top candidates and helps facilitate client interviews.
Employees: 35
Revenue: $20M-$50M
Year Founded: 2015
Time to Hire: 7-10 days
Real Estate Expertise
- Phones/email/customer services.
- Property architectural change process administration.
- Data entry & database maintenance.
Cost:
- Gold Plan: $2,995
- Platinum Plan: $3,495
| Pros | Cons |
| 6-month replacement guarantee. | The hiring process can take up to 30 days. |
| Offers extensive support during onboarding, including DISC profiling and background checks for every candidate. | Higher costs, making it less accessible for smaller businesses with tighter budgets. |
14. MyTasker
MyTasker offers 24/7 support with a dedicated team of real estate virtual assistants to provide you with the manpower you need around the clock. Every employee undergoes a thorough background check, and signing a Non-Disclosure Agreement (NDA) is mandatory for the security and confidentiality of your sensitive data.
If you hire a VA exclusively, MyTasker provides backup support to ensure continuity in case of any disruptions. For urgent projects with tight deadlines, the company offers emergency support, where multiple VAs collaborate to complete tasks on time. They also provide an “Exclusive Trial” option, where you test their services before committing to an hourly plan.
Employees: 159
Revenue: $10M-$20M
Year Founded: 2012
Time to Hire: 1-3 days
Real Estate Expertise
- Administrative assistance.
- Accounting assistance.
- Writing & editing.
Cost:
- VA 10 Hours: $140/mo
- VA 20 Hours: $250/mo
- VA 40 Hours: $450/mo
- VA 60 Hours: $600/mo
- VA 100 Hours: $900/mo
- Full-Time Virtual Assistance: $1,200/mo
- Pay As You Go: $18/hr
| Pros | Cons |
| Around-the-clock support. | Thorough screening process may extend your virtual assistant’s onboarding time. |
| Safety and confidentiality of your information. | Wide range of services and plans might feel overwhelming. |
15. Global VA Solutions
Global VA Solutions is the UK’s premier online recruitment company, specializing in matching businesses with top-tier real estate virtual assistants. With a client-first approach, their services fit your needs, from the initial consultation to onboarding. They handle the entire hiring process, including any additional training your VA might need.
Each client is paired with a dedicated Account Manager for seamless communication and ongoing support. Operating from the UK, Global VA Solutions’ recruitment team works remotely across the globe, bringing years of combined professional experience to the table. Their proven track record guarantees that you’ll be matched with the best talent available.
Employees: 2
Revenue: $1M-$2.5M
Year Founded: 2018
Time to Hire: 1-2 weeks
Real Estate Expertise
- Expert real estate VAs.
- Fully managed real estate service.
- Real estate business training.
Cost: Transform Lite or Transform Bespoke Plan starts around $1,000-$2,000.
| Pros | Cons |
| Free consultation. | Hiring process takes longer than with some other VA providers. |
| Personalized approach to virtual assistant services. | Small number of employees could become a challenge in scalability and quick responses during peak demand periods. |
16. Elite Virtual Assistants
Elite Virtual Assistants, based in Cleveland, Ohio, is a boutique real estate virtual assistant agency providing top-tier administrative and digital marketing services. They cater primarily to attorneys, busy professionals, real estate agents, and small businesses across the US.
With over 20 years of industry experience, Elite Virtual Assistants has perfected their pairing and onboarding process, ensuring clients are matched with highly vetted and skilled US-based real estate VAs who span across four time zones.
Their virtual assistants are experienced real estate professionals, averaging 10 years in their respective fields, and 98% hold a 4-year degree or higher. This ensures you receive top-quality support from professionals who are skilled and accustomed to working remotely.
Employees: 7
Revenue: $2.5M-$5M
Year Founded: 2015
Time to Hire: 1-2 weeks
Real Estate Expertise
- Supporting C-Level real estate executives.
- Social media management & scheduling.
- Database entry & management.
Cost: Mini package starts at $397.
| Pros | Cons |
| Ongoing support from a dedicated Relationship Manager. | Higher cost with US-based talent. |
| Assistants are thoroughly vetted and have an average of 10 years of experience. | Personalized onboarding process might take a bit longer. |
17. Realty Assistant Hub
Realty Assistant Hub is a premier virtual assistant service with strong expertise in the Indian real estate market. Their deep understanding of ever-changing local trends helps you make informed decisions when navigating real estate services. Realty Assistant Hub uses effective communication, the latest technology, and advanced marketing tools to optimize business operations.
Their experienced sales team and commitment to staying ahead of market trends make them a reliable partner for real estate businesses looking to streamline their processes and improve overall efficiency.
Employees: 467
Revenue: $500M-$1B
Year Founded: 2020
Time to Hire: Around 1-2 weeks
Real Estate Expertise
- Consultancy services.
- Asset services.
- Valuation & advisory services.
Cost: $1,000/mo-$2,500/mo
| Pros | Cons |
| Comprehensive range of real estate services, from property management to advisory. | Personalized approach may result in a longer onboarding process. |
| Leverage the latest technology and marketing tools. | The wide range of services they offer can make the experience feel overwhelming. |
18. FlexJobs
FlexJobs lets you source local, national, or international candidates through customized geographic parameters, making it easier to find the right real estate virtual assistant. The platform also provides impactful upgrade options like webinars and social media promotions to improve your recruiting strategies when needed.
You can find and hire candidates for remote, freelance, part-time, or flexible-schedule positions, including untapped candidate pools like working mothers, millennials, military spouses, and freelancers.
Employees: 476
Revenue: $20M – $50M
Year Founded: 2007
Time to Hire: 2-4 weeks
Real Estate Expertise
- Access to candidates experienced in real estate administration.
- Special geo-targeting for your specific real estate candidate needs.
- Webinars, social media posts, and targeted email blasts for your real estate needs.
Cost: Starts at $99 for monthly accounts.
| Pros | Cons |
| Offers high-quality, vetted job listings and resources for a variety of flexible work arrangements. | FlexJobs requires a subscription fee to access its job listings. |
| The platform is user-friendly and provides useful career resources. | The candidate pool includes a broad range of experiences, which can increase your time spent filtering through applicants. |
19. VirtualStaff.ph
With access to over 1 million virtual staff, VirtualStaff.ph is your go-to platform for building a world-class team of Filipino real estate virtual assistants. They provide a unified dashboard so you can easily communicate with potential hires, track their performance, and adjust your workforce as needed.
Whether you’re hiring a real estate virtual assistant or looking for specialized staff, VirtualStaff.ph makes the process seamless and efficient. Their platform includes professionally reviewed agreements to ensure compliance with tax and statutory requirements in the Philippines. With features like easy time tracking and automatic screenshots, you can maintain accountability without hassle.
Employees: 65
Revenue: $500M-$1B
Year Founded: 2016
Time to Hire: 2-7 days
Real Estate Expertise
- Full-time or part-time real estate VAs.
- Real estate helpful resources.
- Real estate staff AI talent match.
Cost: $99/mo to access the largest vetted talent pool in The Philippines.
| Pros | Cons |
| With access to over 1 million virtual staff members, you can quickly find the right talent for your business. | Sorting through so many profiles may be time-consuming. |
| Direct communication with candidates helps you maintain control over the hiring process. | Accountability tools like time tracking and screenshots may feel intrusive. |
20. ClearDesk
Clear Desk offers real estate virtual assistants who are perfectly matched to your business needs. They are screened, trained, and boarded for a seamless start. Their diverse talent pool consists of college-educated professionals with at least 2 years of work experience, including specialized real estate experience. Additionally, Clear Desk offers multilingual VAs and 24/7 coverage.
With no long-term contracts and a 7-day money-back guarantee, Clear Desk provides a risk-free solution for businesses looking to grow. Each client receives dedicated support from a Customer Success Manager and an HR and Account Manager.
Employees: 154
Revenue: $10M-$20M
Year Founded: 2020
Time to Hire: 2 weeks
Real Estate Expertise
- Client nurturing
- Schedule showings
- Gather documentation
Cost:
- Full-Time Real Estate Assistant up to 40 hours per week: $2,500/mo
- 12-month commitment up to 40 hours per week: $2,250/mo
- Part-Time Real Estate Assistant up to 20 hours per week: $1,250/mo
| Pros | Cons |
| 7-day money-back guarantee gives you peace of mind. | Can be relatively expensive. |
| 24/7 coverage makes it easy to work within your preferred time zone. | Intensive onboarding process, while thorough, can take up to 14 business days. |
21. Outsource Workers
Outsource Workers is an Australian company that provides highly trained real estate virtual assistants from the Philippines to support real estate agents and agencies. The company thoroughly screens and equips the VAs with the necessary tools so that they can start making a positive impact from day one.
Employees: 83
Revenue: $10M-$20M
Year Founded: 2013
Time to Hire: 1-2 weeks
Real Estate Expertise
- Real works live.
- ADL Forms, REI Forms, Real Works.
- Property Me, Console Cloud, Property Tree.
Cost: Starts at $7.50/hr
| Pros | Cons |
| Each VA is equipped with the skills needed to make an immediate impact on your business. | Their services may not be as flexible for businesses looking for assistance outside of the real estate sector. |
| Dedicated real estate focus means that the virtual assistants are knowledgeable about industry-specific tasks. | Process of onboarding and training VAs can sometimes take longer. |
22. Home Service VA
Home Service VA is a US-based agency specializing in recruiting, training, and onboarding highly skilled real estate virtual assistants for businesses and executives. Every virtual assistant passes a rigorous qualification process, so you can trust that you’re getting top talent.
As an AI Persona Certified Agency, Home Service VA uses advanced technology to streamline operations and improve the effectiveness of its virtual assistants.
In addition to providing ongoing training and support, they offer on-call assistance to help maximize your VA’s productivity. This ensures that your real estate virtual assistant is equipped to handle administrative tasks, scheduling, and client communications efficiently.
Employees: 43
Revenue: $500,000 – $1M
Year Founded: 2021
Time to Hire: 2 weeks
Real Estate Expertise
- Help real estate agents organize & maintain property listings.
- Handle scheduling & coordination for property showings.
- Manage client communications & keep interactions smooth.
Cost:
- One-time fee of $2,295.
| Pros | Cons |
| Highly qualified candidates who arethoroughly vetted. | Services may take longer to fully integrate because of extensive vetting. |
| AI certification and on-call assistance ready to handle administrative tasks. | Higher levels of customization and support could come with increased costs. |
How To Hire A Reliable Virtual Real Estate Assistant
Follow these steps to get the right assistant for your needs:
Step 1: Identify Your Needs & Create A Job Description
Identify the aspects of your business where a virtual assistant could save you time. This clarity will help you craft a detailed job description with the required skills, experience, and tools the assistant should be familiar with. A well-defined job description will attract qualified candidates and streamline the interview and hiring process.
A comprehensive job description should cover the responsibilities, required qualifications, preferred skills, and specific tools or software the assistant will be using. Additionally, consider the assistant’s working hours and whether they need to align with your time zone.
Here’s a real estate virtual assistant job description example you can customize:
| Job Title: Real Estate Virtual Assistant Location: Remote Job Overview: We are looking for a dedicated and skilled real estate virtual assistant to provide administrative and operational support to our real estate team. You will handle a variety of tasks, ranging from client communication to managing property listings, ensuring smooth and efficient operations. The ideal candidate has prior experience in real estate, excellent communication skills, and is proficient in real estate management software. Key Responsibilities: – Manage and update property listings across multiple platforms (MLS, Zillow, etc.). – Coordinate and schedule property showings, inspections, and open houses. – Handle client inquiries via phone, email, and chat, providing prompt and professional responses. – Assist with real estate marketing campaigns, including social media management and email newsletters. – Maintain client databases (CRM), updating contact information and follow-up schedules. – Manage transaction coordination, ensuring all paperwork is completed accurately and on time. – Conduct research on properties, market trends, and potential leads. Qualifications: – Minimum 2 years of experience as a real estate virtual assistant or in a related field. – Proficiency in real estate management software (e.g., MLS, CRM tools, Zillow). – Excellent verbal and written communication skills. – Strong organizational skills and attention to detail. – Ability to work independently with minimal supervision. – Familiarity with social media platforms for real estate marketing. Preferred Skills: – Experience with lead generation and prospecting. – Knowledge of local real estate market trends. – Familiarity with tools like DocuSign, Asana, or Trello. Work Hours: Flexible hours with availability during [time zone] to accommodate client needs. |
Step 2: Pick Potential Platforms Or Agencies
As discussed earlier, many platforms specialize in connecting businesses with virtual assistants. Consider the size of the platform’s talent pool, the vetting process, and the support each platform or agency offers.
You’ll want a platform that provides skilled assistants with real estate expertise with a simple and efficient hiring process. Look for agencies offering additional perks like training, onboarding, and ongoing management support.
Think about factors like cost, contracts, and the level of involvement you prefer in managing your assistant. Platforms like Genius, Virtudesk, MyOutDesk, or Outsource Workers specialize in providing real estate VAs and offer more comprehensive support. Balance cost, flexibility, and the quality of available candidates to make the right choice.
Follow these steps to get started:
- Research and compare platforms or agencies that specialize in virtual real estate assistants.
- Review the vetting and training processes of each platform or agency.
- Consider the size of the talent pool and read reviews or testimonials.
- Evaluate costs, including hourly rates or subscription fees, and any additional services offered (onboarding, training).
- Contact platforms or agencies for more detailed information or consultations before making a final decision.
Step 3: Shortlist Candidates Based On Experience & Skills
Review each candidate’s resume and pay special attention to their real estate background, relevant qualifications, and familiarity with real estate software or tools. Shortlist candidates with specific experience in managing listings, coordinating showings, and handling client communications.
You’ll also want to consider their soft skills like communication abilities and time management, which are necessary for remote job success. Look for candidates who have a proven track record of working with real estate agents or agencies, as well as those who demonstrate a solid understanding of the market.
Step 4: Prepare & Ask Role-Specific Interview Questions
Conduct initial interviews or assessments to evaluate the candidates’ real-world abilities and compatibility with your team.
These questions should focus on the tasks they’ll handle like managing property listings, coordinating showings, or handling real estate client communications. The goal is to gauge their technical skills and their problem-solving abilities as well as familiarity with industry tools.
Ask detailed, scenario-based questions to see how candidates apply their skills in real-world situations.
Here are interview questions to assess real estate VAs:
- How do you prioritize tasks when managing multiple property listings across different platforms?
- Describe a situation where you had to manage a challenging client or deal. How did you resolve it?
- What experience do you have using real estate management tools like MLS or CRM platforms?
- How would you coordinate property showings, including handling last-minute schedule changes?
- Tell me about a time you handled the transaction coordination for a property sale. What steps did you take to ensure everything went smoothly?
- How do you ensure clear and timely communication when working remotely with clients or team members?
- What marketing strategies have you used to promote property listings or generate leads?
- How do you stay organized and ensure accuracy when dealing with property documents or contracts?
Step 5: Provide A Sample Task
Give a test task during the hiring process to evaluate how well a virtual assistant uses their skills in a real-world scenario. This lets you assess their problem-solving abilities, attention to detail, and how efficiently they complete tasks.
The sample task should be designed around the actual responsibilities the VA will be handling, like managing a property listing, scheduling a showing, or responding to a client inquiry. It’s also a way to measure how quickly they adapt to your processes and tools.
Be sure to give clear instructions and set a reasonable deadline for the sample task. Pay attention to how well the candidate follows instructions, completes the task, and communicates during the process. Their performance on this test can provide valuable insight into how they will handle day-to-day responsibilities once hired.
Here’s a sample task for managing listing:
| Sample Task: You’ve been assigned a new property listing that needs to be updated across multiple real estate platforms (e.g., MLS, Zillow, and Realtor.com). The property is a 3-bedroom, 2-bath home located at 123 Oak Street. The seller has provided you with photos, a description, and details like square footage and price. Your task is to: – Update the listing on all platforms: Include the property’s details, images, and an accurate description. – Optimize the listing for better visibility: Ensure the description is engaging, highlights key features, and includes relevant keywords. – Set up a schedule for virtual tours and ensure potential clients are informed of available viewing times. Instructions: – Use the provided details and images to create or update the listings. – Write a short, engaging property description that showcases the home’s unique features. – Submit your work by [insert deadline] and include links to the updated listings. What to assess: – How well they follow instructions and complete tasks. – The quality of the listing description (engaging, error-free, and optimized for search). – Whether the listing is updated correctly and on time across all platforms. – Their communication throughout the process (if any clarification is needed). |
Step 6: Discuss Communication Tools & Availability
Determine which tools will be used for day-to-day communications, task management, and meetings. This ensures both you and your assistant are on the same page about how and when to communicate, which will help avoid misunderstandings or delays.
If you’re in different time zones, clarify if they’ll be working during your business hours or if you need to adjust schedules. Understand their availability upfront so they can meet deadlines and be responsive when needed.
Here are the common communication tools you need to have:
- Slack: For real-time messaging and collaboration. You can organize conversations via channels and direct messages. It’s perfect for quick updates, sharing files, and integrating with other tools like Google Drive or Trello for seamless task management.
- Zoom: Ideal for virtual meetings and video calls. It maintains clear communication in remote work setups. You can schedule regular check-ins, conduct virtual interviews, or even host team meetings for smooth collaboration.
- Email: Used for formal communication, sending documents, or when a paper trail is needed. It’s less immediate than chat tools but is reliable for longer, detailed messages and official documentation.
- Trello/Asana: These project management tools help assign tasks, set deadlines, and track progress. They ensure that both you and your virtual assistant stay aligned on tasks and timelines.
- WhatsApp: Used for quick, informal communication. It’s handy for last-minute updates or questions when you need an immediate response but don’t require a formal channel.
- Google Meet/Google Workspace: Google Workspace tools, like Google Meet and Drive, are excellent for video calls, document sharing, and collaborative work on documents and spreadsheets. The integrated environment makes it easy to work in real time with your assistant.
Step 7: Draft A Detailed Contract Outlining Duties
Once you’ve selected the right virtual assistant for your real estate business, draft a clear, detailed contract that outlines the specific duties, expectations, and terms of the working relationship.
The contract should cover all the tasks and responsibilities agreed upon like managing listings, scheduling showings, and client communication, along with the expected deadlines and performance standards. Additionally, it should specify payment terms, working hours, and confidentiality clauses to protect sensitive business information.
Make sure the contract covers the assistant’s working hours, pay rate, and whether the agreement is full-time, part-time, or project-based. If needed, include provisions for periodic reviews to assess performance and adjust duties.
A well-drafted contract helps set clear expectations and avoids potential misunderstandings later on. It also ensures both parties are aligned on the scope of work, communication protocols, and conditions for termination.
Here’s a sample contract to help you get started:
| This Agreement is made between [Your Company Name] (“Company”) and [Virtual Assistant’s Name] (“Virtual Assistant”) on [Date]. 1. Scope of Work The Virtual Assistant agrees to perform the following tasks for the Company: – Managing property listings across [Platform Names] (e.g., MLS, Zillow). – Scheduling and coordinating property showings and open houses. – Handling client communications (inquiries, follow-ups, etc.).[Any other specific tasks]. 2. Working Hours The Virtual Assistant will work [Specify hours or flexible time] per week from [Start Time] to [End Time], based on [Time Zone]. Any changes to the schedule must be agreed upon by both parties in writing. 3. Payment Terms The Company agrees to pay the Virtual Assistant $[Amount] per hour/week/month. Payments will be made via [Payment Method] on a [Weekly/Bi-weekly] basis. Invoices will be submitted by the Virtual Assistant [Specify when]. 4. Confidentiality The Virtual Assistant agrees to keep all business information confidential, including but not limited to client information, property details, and transaction information. A non-disclosure agreement (NDA) will be signed separately. 5. Performance Standards The Virtual Assistant agrees to complete all assigned tasks with accuracy and timeliness. Deadlines for specific tasks will be mutually agreed upon. 6. Contract Duration & Termination This contract is valid from [Start Date] to [End Date] unless extended by both parties. Either party may terminate this agreement with [Number of days] notice. Immediate termination may occur in the event of a breach of contract. 7. Review & Adjustments The Virtual Assistant’s performance will be reviewed every [Specify duration, e.g., 3 months], and duties or responsibilities may be adjusted as necessary. 8. Dispute Resolution In the event of a dispute, both parties agree to resolve the matter through mediation before pursuing legal action. Signatures [Your Name] [Company Name] [Virtual Assistant’s Name] [Virtual Assistant] |
Step 8: Onboard & Set Up Task Management System
After hiring your virtual real estate assistant, the next is onboarding them and setting up a task management system to streamline communication and productivity. The onboarding process should introduce them to your business processes, tools, and expectations, while also helping them get comfortable with the team and their tasks.
Simultaneously, set up a task management system to ensure that tasks are organized, assigned, and tracked efficiently. Tools like Trello, Asana, or Monday.com let you break down larger projects into smaller tasks, set deadlines, and track progress.
This system promotes transparency and accountability, ensuring your virtual assistant knows exactly what needs to be done and when.
Here’s a sample onboarding plan to guide you:
| Onboarding Task | Description | Deadline | Tools/Resources |
| Introduction to the Team & Company | Schedule an introduction meeting to familiarize the VA with key team members, business processes, and company culture. | Day 1 | Zoom, Slack |
| Provide Access to Tools | Set up login credentials for CRM, real estate platforms (MLS, Zillow), email, and communication tools. | Day 1 | CRM, MLS, Zillow, Google Workspace, Slack |
| Overview of Tasks & Expectations | Walk through the main responsibilities, deadlines, and performance expectations. | Day 1 | Google Docs, Task Management System |
| Training on Task Management System | Provide a demo and training on the task management system (Trello, Asana, or Monday.com) for organizing tasks and tracking progress. | Day 2 | Trello, Asana, Monday.com |
| Assign the First Set of Tasks | Break down larger tasks into smaller, manageable ones, assign deadlines, and ensure the VA understands the process. | Day 2 | Task Management System |
| Set Communication Protocols | Establish regular check-ins (weekly meetings) and clarify how communication will occur (via email, Slack, Zoom). | Day 2 | Slack, Zoom, Email |
| Review & Clarification | Provide time for the VA to ask questions, seek clarification, and adjust to the workflows. | Day 3 | Zoom, Slack |
| Monitor Progress & Provide Feedback | Set up ongoing feedback sessions to ensure tasks are being completed properly and to address any challenges. | Weekly or bi-weekly | Task Management System, Slack, Zoom |
Conclusion
Real estate management can be overwhelming without the right support. Hire virtual real estate assistant to break down these complexities as you offload administrative tasks and focus on growing your business. Match your needs with one of the platforms listed above to find the ideal partner to streamline your operations.
If you need an A+ real estate virtual assistant, Genius can connect you with one from a large pool of pre-vetted professionals. We only select the top 1% of the candidates through rigorous vetting and on-the-ground sourcing from Latin America and the Philippines. Fill out our form now and get started.
FAQs
What is the #1 job of a great real estate virtual assistant?
The #1 job of a great real estate virtual assistant is to manage tasks that help real estate professionals focus on closing deals. This includes handling administrative work, managing property listings, coordinating showings, and providing timely client communication.
What is the best personality type for a virtual real estate assistant?
The best personality type for a virtual real estate assistant is detail-oriented, organized, and adaptable. Personality types like ISFJ or ISTJ (from the Myers-Briggs Type Indicator) tend to excel in roles that require thoroughness, reliability, and strong organizational skills, making them ideal for remote support roles.
What are the weaknesses of a virtual real estate assistant?
A common weakness of virtual real estate assistants is limited direct supervision, which might cause communication gaps or misunderstandings. Additionally, without proper onboarding or clear task management, a virtual assistant may struggle with prioritization or handling complex projects effectively.
How to pay a Filipino virtual real estate assistant?
Filipino virtual real estate assistants can be paid through various methods, like PayPal, Wise (formerly TransferWise), Payoneer, or direct bank transfers. Many platforms and agencies handling Filipino real estate VAs also provide integrated payment systems to streamline the process. Payments are typically made in U.S. dollars, converted to Philippine pesos.
