Last year, 65% of recruiting teams experienced increased stress from hiring the wrong talent.
Don’t let that be you.
You will know how a talent acquisition system will help you source the right experts, streamline the hiring process, and give you actionable data to improve recruitment strategies.
By the end of this read, you will find the best talent acquisition system for your needs so you can focus on critical matters and minimize recruitment stress.
Talent Acquisition Systems Made Simple
A talent acquisition system is software that streamlines the recruitment process, from sourcing to onboarding. It automates candidate tracking, interview scheduling, and feedback collection, making it easier for HR teams to manage the whole process.
It gives you the data you need to refine your hiring strategies and align them with your goals. It will help you match your company with the right candidate who has the right skills needed, can perform as expected, and can stay in the company long term.
A talent acquisition system generally has 5 components:
1. Comprehensive Talent Acquisition Suites
2. Recruitment Marketing & Candidate Relationship Management
3. Applicant Tracking Systems (ATS)
4. Specialized or Niche Systems
5. Onboarding Systems
Some software handle multiple functions, while others specialize in just one. We will sort the software list below based on these functions.
25 Best Talent Acquisition Software You Can Use
We will start with our top picks in each category.
| Category | Top Pick | Best Feature | User-Friendliness |
| Comprehensive Talent Acquisition Suites | Workday Recruiting | Integrates well with other HR tasks. | ★★★★☆ |
| Recruitment Marketing & Candidate Relationship Management | Genius | Excels in finding global talent. | ★★★★★ |
| Applicant Tracking Systems (ATS) | Greenhouse | Offers the best features & keeps you compliant. | ★★★★★ |
| Specialized or Niche Systems | SmartRecruiters | Works well for any size business. | ★★★★☆ |
| Onboarding Systems | BambooHR | Makes onboarding easy & efficient for new hires. | ★★★★★ |
Now, let’s dive into the full list and cover it in detail.
Comprehensive Talent Acquisition Suites
These all-in-one hiring platforms offer a full spectrum of recruitment features which makes them the best picks when managing the entire talent acquisition process efficiently.
1. Workday Recruiting
Workday Recruiting is part of the broader Workday platform. It links hiring with other HR tasks like payroll and benefits so you can manage all your HR information in one system. This saves time and keeps your HR data clear and easy to manage.
This tool is best for business in healthcare, education, or retail industries. If you have hundreds of employees across different places, Workday Recruiting helps you handle complex hiring processes efficiently. It also comes with detailed analytics so you can see how your hiring methods are working and where you can improve.
User-friendliness: ★★★★☆
Standout Features
- Comprehensive talent profiling.
- Advanced analytics & reporting tools.
- Mobile access & collaboration tools.
Pros
- Streamlines recruitment with other HR functions.
- Provides robust analytics for strategic decision-making.
Cons
- Can be expensive for smaller businesses.
- Some features are complex and require a steeper learning curve.
Price: Contact sales for a custom quote.
2. SAP SuccessFactors
SAP SuccessFactors is a cloud-based HR suite that collects and analyzes candidate sentiment data. This helps you identify your process’ strengths and areas for improvement. Its system’s prebuilt surveys and dashboards offer real-time insights into each candidate touchpoint.
It’s also part of the larger SAP SuccessFactors ecosystem that includes software for payroll and employee experience management. This makes it a standout choice for HR teams looking for integrated, data-driven tools.
If you’re a midsize or large company aiming to quickly scale up your team, this tool is perfect for you.
User-friendliness: ★★★★☆
Standout Features
- Embedded with an ATS.
- Comprehensive HR system.
- Extensive learning resources for clients.
Pros:
- Offers extensive features across all HR functions.
- Provides a mobile app for accessing HR functions on the go.
Cons
- No free trial or version.
- While customizable, deep customizations can be challenging.
Price: Contact the sales team to request a quote.
3. Oracle Taleo or Oracle HCM
Oracle is a cloud-based suite that simplifies candidate experiences with an AI-powered digital assistant for support. Its tools attract targeted talent using personalized landing pages and messaging. It also, gives AI-driven recommendations and data-driven offers to accelerate the hiring process.
It’s an excellent choice for HR coordinators that value efficiency, scalability, and integration capabilities. With compliance capabilities in 200 countries and legislative functionality, this is ideal for companies expanding internationally.
User-friendliness: ★★★★☆
Standout Features
- Easy configuration.
- Tracks and analyzes diversity indicators and trends.
- Recommends ideal roles to current employees to drive career growth.
Pros
- Advanced analytics that comes with pre-built hiring KPIs like time to hire.
- “What if” modeling to gauge the impact of decisions on HR, finance, and operations.
Cons
- Technical issues that come with frequent updates.
- Reports of slow performance, especially with multiple users.
Price: Contact the company sales team for a quote.
4. Infinite BrassRing
Infinite BrassRing is an advanced talent acquisition suite that consists of 3 solutions:
- Lead Manager
- ATS
- Onboarding
It lets you create dynamic landing pages that actively engage leads and candidates. The system also comes with A/B testing to refine hiring strategies with real-time metrics on email and campaign performance. It also integrates seamlessly with Microsoft Teams to let you schedule interviews efficiently.
BrassRing also connects with various HRIS systems and services for background checks and assessments. It’s a helpful choice for HR teams because it is adaptable, has extensive integration and compliance features.
This is best for large organizations in industries with complex hiring needs, like technology and healthcare.
User-friendliness: ★★★★☆
Standout Features
- Available in 40 languages.
- Automate hiring workflows.
- Behavioral analytics to boost recruitment campaigns.
Pros
- Optimized for mobile use.
- Ensures compliance with local regulations wherever your organization operates.
Cons
- Issues with searching capabilities.
- Reports of implementation issues
Price: Contact the team to get available pricing. Free trial available.
5. ADP Recruiting Management
ADP Recruiting Management is a cloud-based platform and mobile-optimized career site. It distributes job postings intelligently across thousands of job boards and social networks. ADP also leverages AI to streamline candidate evaluations and improve job descriptions.
It also offers access to on-demand compensation insights based on geography and industry. If you’re a small business or startups that need to scale fast and looking to establish employer branding, this suite is for you.
User-friendliness: ★★★★☆
Standout Features
- Single access point to monitor the real-time status of all recruitment activities.
- Enables passwordless login and straightforward application via LinkedIn, Indeed, or SMS chatbot.
- Unbiased algorithm provides instant graphical comparisons of candidate relevancy for the position.
Pros
- Extensive integration with other ADP solutions.
- Two-way and multilingual communications platform.
Cons
- Integration issues.
- High learning curve to fully utilize it.
Price: Contact the sales team for a price quote.
Recruitment Marketing & Candidate Relationship Management
These tools focus on personalized communication and branding strategies to help you improve candidate experience and attract quality hires.
6. Genius
Genius is an outsourcing service that connects businesses with the top 1% of global talent in:
- Sales & Marketing
- IT, Data, & Engineering
- Finance & Accounting
- VA’s & Customer Support
We employ an on-the-ground sourcing strategy and leverage our local collaborators to let us scout talents that fit your culture and needs.
Additionally, we offer free interviews with the shortlisted candidates. Fees only apply once you hire a talent. With this, Genius becomes an ideal platform for small businesses or startups.
User-friendliness: ★★★★★
Standout Features
- Only selects the top 1% of talent.
- On-the-ground sourcing makes hiring more personalized.
- 180-day guarantee: if your hire falls short, we’ll rehire for free.
Pros
- No upfront costs.
- No monthly fees.
Cons
- Filling a position can take 14 days.
- Some links on the website don’t work yet.
Price: A one-time 25% headhunting fee based on the candidate’s first-year salary.
7. Symphony Talent (Formerly SmashFly) – Move Base On Stars
Symphony Talent is a holistic talent acquisition platform that centralizes your recruitment advertising efforts. It also enhances your Employer Value Proposition (EVP) through a top-tier career site.
This talent acquisition system powers your candidate selection process with objective, data-driven assessments. Plus, it leverages AI and pre-built workflows to streamline your recruitment activities.
Symphony Talent is ideal for new businesses looking to build a strong employer brand. If you have high-volume hiring needs, you will benefit from its multiple HR solutions.
User-friendliness: ★★★☆☆
Standout Features
- A dedicated team is assigned per client.
- Offers social media and content marketing.
- A modern, straightforward employee referral tool.
Pros
- The career site features a chatbot to streamline candidate interactions.
- Real-time dashboards and smart automation let you optimize advertising tactics and spending efficiently.
Cons
- Reports of integration issues.
- User-friendliness can be improved.
Price: Contact the sales team for a custom quote.
8. Phenom People
Phenom People is an AI-powered tool that enhances all HR aspects, from candidate to recruiter experiences. With it, you can create a personalized career site to attract and engage more applicants. It uses AI to recommend best-fit jobs and content based on candidates’ skills, interests, and location to accelerate application times.
Additionally, it uses predictive analytics to forecast trends to assess if your recruitment strategies are effective. Phenom also includes a video assessment tool and a hiring manager dashboard to streamline candidate evaluations.
This is ideal for sectors like healthcare, technology, logistics, retail, hospitality, and manufacturing.
User-friendliness: ★★★☆☆
Standout Features
- Automates sourcing, screening, scheduling, and answering FAQs with a 24/7 conversational chatbot.
- Tracks site visitors and their content engagement to gain insights into job-seeker behavior.
- Manages and tracks campus recruiting events and measures ROI with the University Recruiting feature.
Pros
- Combines one-way video assessments with text and audio questions.
- Leverages AI to rank candidates by experience, skills, and location for job fit.
Cons
- Implementation and integration issues.
- Customer service can be lacking and slow.
Price: Connect with the sales team to get a pricing list.
9. Beamery
Beamery leverages AI to match candidates with jobs that suit their current skills and potential for growth. It comes with real-time insights and breaks down why its AI makes those specific recommendations.
The platform also lets recruiters craft on-brand communications easily across all devices to improve employer branding and candidate experience. If you’re in a fast-moving or competitive industry, Beamery is an ideal choice. It also works for startups looking to fill several positions.
User-friendliness: ★★★★☆
Standout Features
- Gives a 360-degree view of each person’s skills, connections, and history in your database.
- Automates engagement through targeted emails, SMS, and events, using dynamic data to personalize and expedite the hiring process.
- Uses real-time skills data and AI to decide whether to hire externally or upskill internally to fill roles faster.
Pros
- Offers analytics that support diversity goals.
- Customizable workflows to guide applicants through each phase.
Cons
- Issues or glitches with the filter and search features.
- Steep learning curve to utilize more advanced features.
Price: Pricing depends on the number of users and functionalities. Contact the sales team to get a custom quote.
10. Avature
Avature integrates multiple HR functions into record single system. It simplifies replacing legacy systems and deploying innovative solutions that adapt to modern HR practices. Its holistic reporting capabilities also offer deep insights into your company’s diversity status.
In addition, its referral solution incentivizes participation with variable rewards. It has A/B testing tools to refine messaging for various candidate segments.
This tool is ideal for companies looking for scalable HR solutions to manage complex global workforces.
User-friendliness: ★★★★☆
Standout Features
- Provides tools to design bias-free, diversity-focused career sites and microsites.
- Avature CRM facilitates market-specific recruitment approaches on a global scale.
- Centralizes communication and tracks the performance of recruiting agencies with its Agency Management solution.
Pros
- Highly customizable systems and workflows.
- Supports employer branding efforts with customizable landing pages and targeted content.
Cons
- Initial high learning curve.
- Customization can be complex.
Price: Contact the sales team for pricing options.
Applicant Tracking Systems (ATS)
ATS automates candidate tracking, improves hiring efficiency, and enhances filtering to reduce your time-to-hire and help manage large applicant volumes.
11. Greenhouse
Greenhouse automates and organizes hiring activities from job postings to onboarding. It has anonymized tests and automated reminders to prevent bias.
You can also integrate Greenhouse’s job board with company career pages to simplify the application process. It also supports global recruitment with its 19 available languages. So, if you’re aiming to build a diverse, global workforce, this ATS is ideal for your company.
User-friendliness: ★★★★★
Standout Features
- Automated alerts to notify hiring managers of candidates stalled at any stage.
- Manages assessments, background checks, and e-signatures from one platform.
- Offers over 40 pre-built reports and real-time insights into hiring metrics and strategies.
Pros
- Multilingual capabilities to support companies operating internationally.
- Internal job board to promote opportunities to existing employees.
Cons
- Steep learning curve to fully utilize all complex features.
- Unnecessary features for small teams that still incur costs.
Price: Has 5 pricing tiers; contact their sales team for specific rates.
12. Lever
Lever combines ATS and Customer Relationship Management (CRM) capabilities. Its features give every member of the hiring team full visibility into the talent pipeline. With this, there’s better transparency, collaboration, and communication across recruitment cycles.
You can also get access to candidate feedback surveys and ready-to-use questionnaires. Lever’s advanced analytics lets you review candidate diversity, address unconscious biases, and analyze compensation disparities.
For small companies, its features support growth, and for mid-sized companies, it handles medium to high-volume hiring effectively.
User-friendliness: ★★★★★
Standout Features
- Utilizes filters and triggers to automate common recruitment tasks.
- Integrates with major Human Capital Management systems like Workday.
- Provides dynamic dashboards, interactive reports, and predictive analytics for comprehensive data analysis.
Pros
- Allows for the personalization of each message to candidates.
- Lever is ISO 27001 certified, guaranteeing robust protection of all customer data.
Cons
- Limited customization features.
- Larger companies may find its features somewhat limited.
Price: Lever has 2 plans, LeverTRM and LeverTRM for Enterprise. Contact the sales team to get a quote for each.
13. iCIMS Recruit
iCIMS Recruit leverages its patented AI technology to enhance talent acquisition. It lets you engage candidates with job matching and conversational AI. It also automates candidate suggestions to save you time when sourcing and manages candidate volumes with automated comparison and ranking.
iCIMS also streamlines communication by routing candidates, offers, and jobs through pre-defined approval chains. It also lets you rediscover former applicants to optimize your recruitment marketing spend.
This platform excels in retail, healthcare, manufacturing, and insurance recruitment.
User-friendliness: ★★★☆☆
Standout Features
- Offers forecasting and predictive analytics for quick, informed decision-making.
- Speed up interviews with candidate self-scheduling and preset interviewer availability.
- Streamlines the offer process, from presentation to acceptance, including personalized video integrations.
Pros
- Integration with existing HR tech stacks.
- Provides a mobile-friendly application option to get candidates to apply on the go.
Cons
- Clunky interface.
- Has reporting configuration issues.
Price: Contact the sales team for pricing.
14. Bullhorn
Bullhorn’s ATS enhances your recruiter experience by providing clear workflows and centralized information. It combines all candidate data in one place to let you connect with them instantly. Its unique Pulse technology monitors and records all email interactions with candidates in real-time to help you build stronger relationships and keep candidates engaged over time.
You can also parse resumes, add notes, and create tasks directly from their Gmail or Outlook inboxes. Its robust reporting features also let you generate custom reports to guide strategic decisions on scaling.
If you’re in the professional, light industrial, or healthcare sectors, you’re business is part of Bullhorn’s specialties.
User-friendliness: ★★★★☆
Standout Features
- Integrates with calendars to streamline interview scheduling.
- Offers candidates visibility into their current status in the hiring process.
- Automatically logs all communications in the ATS to make documentation and follow-ups seamless.
Pros
- Customizable recruiting workflows.
- Facilitates ongoing engagement with candidates.
Cons
- Lack of customer support sometimes.
- Initial navigation can require a high learning curve.
Price: Bullhorn has 4 plans: Team, Corporate, Enterprise, and Enterprise Plus. Connect with the sales team to get a quote for each.
15. Jobvite
Jobvite automates repetitive tasks, letting your team focus on crucial hiring phases. Its ATS includes configurable dashboards, workflows, and feedback systems. It also provides a complete 360-degree view of candidates where you can track all interactions and applications from initial contact to the first day.
An app also helps managers coordinate real-time interviews and send alerts. What’s more, it has an AI-powered job description grader to improve your job postings. Mid-sized and large companies make these powerful features especially valuable.
User-friendliness: ★★★★☆
Standout Features
- AI-powered chatbot to engage with applicants faster.
- Customizable tools that align with your specific team needs.
- Uses AI and DE&I best practices to optimize job descriptions and attract diverse talent.
Pros
- Easy-to-use features.
- Automated candidate matching.
Cons
- Few issues with the reports function.
- The user interface can be better and more intuitive.
Price: Get in touch with the sales team to get a custom quote.
Specialized or Niche Systems
If you are looking for TAS solutions that target specific industries or job types, find your pick in this list.
16. SmartRecruiters
SmartRecruiters integrates 9 core products for seamless end-to-end recruitment. Each product operates on the same technology, offering you the flexibility to activate features as needed. This adaptability lets you expand easily with standard HCM integrations, open APIs, and a comprehensive app marketplace.
SmartRecruiters empowers you to master quality, control, and budgeting across your sourcing channels, making it perfect for mid-sized companies focused on growth without overspending. Plus, its powerful features streamline your hiring processes, if you need to expand your HR team fast.
User-friendliness: ★★★★☆
Standout Features
- Enables posting to over 300 job boards with a single click.
- Standardizes interview evaluation criteria to improve hiring quality.
- Advanced conversational AI is available 24/7 in multiple languages across all messaging platforms.
Pros
- Compliant digital offer process.
- Provides award-winning career sites that showcase your brand.
Cons
- Integrations can be challenging.
- The abundance of features can be overwhelming.
Price: Comes with a free version. To get the Premium plan, contact them for a free consultation and quote.
17. JazzHR
JazzHR improves your hiring outcomes with its customizable branded career pages. It also lets you tap into popular job boards, access branded message templates, and create custom workflows.
Overall, JazzHR is the go-to choice for small businesses. Its employer branding tools let you stand out in the competitive job market without additional costs. If community connections are important to your recruitment efforts, you’ll find JazzHR’s efficient referral process valuable.
User-friendliness: ★★★★☆
Standout Features
- Automates task assignments to save time on repetitive activities.
- Sends emails automatically to applicants between recruiting stages.
- Facilitates easy sharing of feedback and notes directly on candidate profiles.
Pros
- Provides compliance reports to meet regulatory requirements.
- Integrates with major scheduling tools for efficient interview coordination.
Cons
- Add-ons can rack up your total bill.
- Setting up features or workflows can be tedious.
Price
Has 3 pricing plans available for annual contracts:
- Hero ($75/mo)
- Plus ($269/mo)
- Pro ($420/mo)
JazzHR also offers a 14-day free trial for the Pro plan.
18. Vincere
Vincere merges CRM and ATS into a seamless recruitment platform. You can enjoy effortless recruiting with customizable portals and direct job board postings. Its Intelligence suite offers AI forecasting and tailored dashboards. Plus, the mobile app comes with VinnyChat so you can stay connected on-the-go.
With its robust technology and features, Vincere streamlines recruitment, enhances communication, and unifies branding to handle client and candidate interactions seamlessly. Its automation and analytics also let you adjust to market changes quickly to meet multiple client demands.
User-friendliness: ★★★★☆
Standout Features
- Allows easy setup of candidate and client portals without coding.
- Automatically tracks all interactions for comprehensive oversight.
- Over 50 tailored dashboards with additional customization options.
Pros
- Offers clients continuous access to the portal.
- Facilitates client interaction with dynamic, visual data.
Cons
- Implementation and onboarding can be better.
- The continuous addition of features can be overwhelming.
Price: Contact the sales team to get the pricing for their packages.
19. Recruitee
Recruitee revolutionizes hiring by saving you up to 12 hours/week so you can focus on more critical tasks. It also lets you schedule when your job postings should go online or offline, along with tools to develop custom career sites and landing pages. What’s more, with unlimited user access, you can cut significant costs and improve team collaboration.
For growing startups, you can accelerate hiring cycles while managing costs. Additionally, it lets you build your employer brand to compete for top talents against bigger corporations.
User-friendliness: ★★★★☆
Standout Features
- Offers a mobile app to monitor candidate status and tasks on the go.
- Allows role-specific access to sensitive data to maintain candidate privacy.
- Helps decide where to invest the recruitment budget most effectively through analytics.
Pros
- Ensures all team members are updated in real-time on candidate progress.
- Encourages team involvement in talent sourcing through referral programs.
Cons
- Candidate matching is not automated.
- Some customization options for creating career pages may be limited.
Price
Has 3 plans available for annual contracts
- Start ($199/mo)
- Grow ($249/mo)
- Optimize (contact the sales team for a quote)
You can also avail of its 18-day free trial.
20. CATS
CATS is a dynamic web-based recruiting software that features a fully customizable database. It lets you do detailed searches and create tailored portals. You can also build your workflows depending on your existing HR needs. CATS also gives you access to advanced search functions to track all email interactions.
With such features, it stands out if you’re prioritizing custom workflow processes. Its flexibility lets you define recruitment steps that work specifically for your team. Use it to create a standardized process for your team and reduce time-to-hire.
User-friendliness: ★★★☆☆
Standout Features
- Unique capability to parse information directly from LinkedIn profiles.
- Keeps track of all candidate communications within and outside the platform.
- Automatically extracts relevant information from resumes for easier candidate evaluation.
Pros
- Keyword search within resumes.
- CATS browser extension to facilitate candidate sourcing directly from the web.
Cons
- Interface can be slow sometimes.
- Reporting functions can be improved.
Price: Comes with a free trial. The annual Pro plan is $89 per user/mo.
Onboarding Systems
If you need a system to quickly integrate your new hires with their roles, colleagues, and company culture, found your pick in this list.
21. BambooHR
BambooHR’s onboarding solution will let your new hires feel welcomed from day one. It has customizable “New Hire Packet Templates” to streamline onboarding across diverse job types effortlessly. It will also help your new hires complete onboarding tasks at their own pace via automated task delivery.
You’ll also have access to its “Get To Know You” feature. It helps new hires and team members discover shared interests. With these features, this tool is perfect for any business that wants to boost retention and accelerate productivity.
If you’re in technology, construction, or finance, BambooHR specializes in these sectors.
User-friendliness: ★★★★★
Standout Features
- Completes essential onboarding tasks before the employee’s first day.
- Offers visibility into the onboarding process and tracks completion of tasks.
- Leverages digital onboarding forms and documents to reduce reliance on paper.
Pros
- Makes the onboarding process efficient and systematic.
- Lightens the workload for HR through automation and templates.
Cons
- The basic plan lacks a lot of features.
- Onboarding features aren’t accessible in their mobile app.
Price: Has Core and Pro plans, contact the team to get a quote for both.
22. Gusto
Gusto centralizes the paperwork and benefits setup into a single platform. Each of your new hires has a customizable list where all necessary forms and tasks are managed, signed, and stored. Additionally, you can integrate it with your ATS to transition from candidate viewing to payroll integration.
Its HR ecosystem caters to small to mid-sized businesses and contractors-only setups. Its streamlined onboarding process is also perfect for managing remote and global teams.
User-friendliness: ★★★★★
Standout Features
- Facilitates remote signing of documents from anywhere.
- Keeps all signed forms neatly organized for easy access.
- Generates insights into team performance and areas for improvement.
Pros
- Designed for ease of use to facilitate quick adaptation.
- Offers materials and guidance for ongoing employee growth.
Cons
- The per-person pricing setup will be costly.
- Manual data entry can be tedious for larger teams.
Price
Gust has 4 pricing plans:
- Simple: ($40/mo plus $6/mo/person)
- Plus: ($60/mo plus $9/mo/person)
- Premium: (contact the sales team for a quote)
- Contractor Only: ($0/mo for 6 months plus $6/mo/contractor)
23. TriNet
TriNet enables self-service for new hires and full oversight for admins. You will also have access to personalized offer letters and automated background checks and it lets you sync data across payroll and benefits. Plus, it supports digital signatures and integrates seamlessly with tools like G Suite and Salesforce.
TriNet is ideal for businesses looking for a comprehensive, paperless onboarding experience. It helps growing companies optimize HR processes and improve the new hire experience.
User-friendliness: ★★★★☆
Standout Features
- Partners with Checkr for fast and comprehensive checks.
- Syncs new hire data with benefits and payroll systems automatically.
- Automatically generates forms W-4 and I-9 from provided information.
Pros
- Links with tools like G Suite, Office 365, Salesforce, and Slack.
- Gives HR professionals clear insight into every onboarding step.
Cons
- Portal can be glitchy.
- Customer service response time can be lacking.
Price:
TriNet has 3 annual plans that cover onboarding:
- Essentials ($8 per employee/mo)
- Growth ($16 per employee/mo)
- Zen ($27 per employee/mo)
It also has this monthly plan called HR Manager ($1,500/mo plus $2,500 audit fee/year)
24. Onboard by HR Cloud
Onboard by HR Cloud gives your HR team automated workflows, customized checklists, and task management capabilities. It keeps your team informed with custom alerts and updates to make sure you don’t miss critical steps. With it, you can create personalized portals and landing pages to equip new hires with what they need.
In addition, it has an “E-Forms” feature that converts and creates digital documents fast. With its robust features, Onboard excels at servicing distributed teams and growing companies across various sectors. It ramps up new hire engagement and minimizes administrative tasks for lean HR teams.
User-friendliness: ★★★★☆
Standout Features
- Tailor checklists to specific job roles and requirements.
- Tracks paperwork and ensures documents are completed and submitted on time.
- Provides new hires with access to company info, org charts, and instructional videos.
Pros
- Generate reports on new hire processes and outcomes.
- Allows new hires to add their experience, interests, and custom fields to their profiles.
Cons
- Functions or features need polishing.
- High learning curve for initial setup and use.
Price: Onboard by HR Cloud has 3 plans. Contact the sales team to get a free demo and quote.
25. ClearCompany
ClearCompany’s onboarding solution ensures you hire someone trustworthy where you conduct background checks directly from the platform. Once you’re sure, you can send onboarding packets to your new hires immediately after they accept the job offer. It also lets you share personalized welcome messages and videos.
You can customize onboarding materials, like tax documents, to each hire’s role and location to stay compliant with relevant regulations. These features make ClearCompany perfect for expanding businesses or those with multiple offices across states.
User-friendliness: ★★★★★
Standout Features
- Seamlessly connects with leading payroll providers and HRIS systems.
- Automates the distribution of internal tasks to keep onboarding on schedule.
- Lets you evaluate new employees’ performance at set intervals (30, 60, and 90 days).
Pros
- Offers full-service screening in 180 countries directly from the platform.
- Gathers feedback from new hires on the candidate experience and onboarding program.
Cons
- No free trial.
- The system can be glitchy and buggy.
Price: Get in touch with the sales team to get a quote.
What To Consider When Selecting Talent Acquisition Software
With 25 ATS solutions in the list, picking the right one for your needs can be overwhelming. This list will help you narrow down your options.
1. Company Size & Scale
- Small Businesses: Look for software that’s cost-effective, easy to implement, and requires minimal IT support like JazzHR or Gusto. You can also leverage platforms like Genius for outsourcing if your HR team is small and resources are tight.
- Mid-Sized Companies: Go for systems like SmartRecruiters and BambooHR that are flexible and scalable, without the complexity of larger setups.
- Large Enterprises: Consider suites like Workday Recruiting or SAP SuccessFactors for handling complex workflows and seamless integration with other systems.
2. Industry Specific Needs
- Healthcare, Education, and Retail: These industries benefit from systems that support high-volume hiring and compliance management, like Oracle Taleo.
- Tech Startups: Pick a platform that supports rapid scaling and tech-savvy workflows, like Recruitee.
- Staffing Agencies: Opt for specialized tools like Vincere that cater to the dynamic needs of staffing, including candidate sourcing and client management.
3. Key Features Required
- Recruitment Marketing: If employer branding and candidate engagement are your priorities, look at platforms like SmashFly or Beamery.
- Applicant Tracking: For managing applications and improving candidate sourcing, choose Greenhouse or Lever.
- Onboarding: For a seamless transition from hiring to employee management, go for Onboard by HR Cloud or ClearCompany.
4. Budget Constraints
Assess the total cost of ownership, including setup, monthly or annual fees. You should also check how much add-ons, upgrades, and additional support would cost. Some platforms also charge per user, so make sure you calculate and compare all options before deciding. This is especially crucial if you have a small business with limited resources.
5. Integration Capabilities
Make sure your software pick integrates seamlessly with existing HR systems like payroll or HRIS. For example, ClearCompany’s smooth integration with major payroll providers prevents inefficiencies and data silos. This is important if you want to maintain smooth HR operations.
6. User Experience & Accessibility
Consider platforms that offer a clean, user-friendly interface and mobile accessibility, like Greenhouse. This makes it easier for candidates to engage and supports remote recruitment because users can access the platform anytime, anywhere with ease.
7. Vendor Support & Community
Make sure the platform offers comprehensive customer support, extensive training resources, and a vibrant user community. These features helps resolve any issues quickly and fully uses the software’s potential.
8. Compliance & Security Features
Compliance and security features are especially important for industries with stringent data protection and privacy laws, like healthcare. So make sure to check if the software complies with relevant regulations like GDPR or HIPAA.
9. Future-Proofing and Innovation
Shortlist vendors who invest in ongoing development and feature updates. With this, you can guarantee that the software stays relevant as hiring practices and technologies evolve.
Conclusion
Use this article to pinpoint the perfect talent acquisition system for your HR team. With them at the helm, you can build your dream team fast, get your new hires productive, and hone them for long-term employment.
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FAQs
1. What should I consider when choosing a talent acquisition system for a global workforce?
When choosing software for a global workforce, consider if it supports multiple languages and complies with international labor laws. Additionally, assess its scalability and localized support to make sure it can handle your diverse hiring needs across various regions.
2. What training is required to effectively use a talent acquisition system?
The training required to use a talent acquisition system effectively includes initial tutorials on:
- Managing data entry
- Navigating the software
- Utilizing specific features like reporting tools
Many platforms also offer online resources, like articles and videos, to help you learn and understand its solutions.
3. How can small businesses benefit from talent acquisition systems?
Small businesses can benefit from these systems by using their features to:
- Streamline their hiring processes
- Reduce the time and resources spent on recruitment
- Improve candidate quality through more efficient screening and onboarding
Also, they offer employer branding features that can help you go up against bigger companies.
4. What are the pitfalls to avoid when choosing a talent acquisition system?
The pitfalls you should avoid when choosing a system include neglecting to consider scalability and customer support services. Other pitfalls are selecting a platform that doesn’t integrate well with your existing HR software and underestimating the importance of user-friendly design.
