Having an executive assistant by your side makes life so much easier. They take care of the little (and not-so-little) things, so you can focus on the bigger goals. That’s why hiring one from a specialized recruiter for executive assistants could be the best thing you could do for yourself and your business.
In this guide, we will explore the 15 best recruitment agencies for executive assistants that can take your business to where it deserves. Plus, we will also discuss how you can pick the best company and get started once you’ve found your perfect EA.
15 Most-Trusted Executive Assistant Recruitment Agencies
Here are 15 of the most trusted recruitment agencies specializing in executive assistant placements.
1. Genius
Genius is a leading recruitment agency specializing in helping businesses hire the top 1% of executive assistants from the Philippines and Latin America. Our candidates are highly qualified and vetted through rigorous skill assessments, interviews, and thorough background checks.
Our process is hassle-free and can fill the positions in under 2 weeks. Our dedicated customer support will guide you every step of the way. Also, we provide a 6-month talent guarantee, so if the candidate doesn’t meet your expectations within those 6 months, we’ll work to find you a replacement at no additional cost.
We also offer free interviews with candidates, letting you assess that they’re the perfect fit for your team before committing. Plus, our service can save you up to 80% on costs compared to traditional hiring methods.
Success Rate: ★★★★★
Core Services Offered
- Rigorous Vetting
- Fast Placement
- 6-month talent guarantee
- Flexible Hiring Solutions
EA Expertise
- Complex schedule management
- Corporate support roles
- Detailed travel planning
Best For
- Tech Startups
- eCommerce Companies
Cost: One-time fee of 25% of the candidate’s first-year salary.
2. The Pocketbook Agency
Pocketbook Agency stands out as one of the best because of its expertise in placing top-tier executive support roles across the U.S. for the last 10 years. They offer a vast network of skilled candidates via a unique “Smarter Staffing Technique”.
Pocketbook Agency is an award-winning modern recruiting firm built for the needs of today. They seamlessly match businesses with high-functioning executive assistants and administrative talent.
Success Rate: ★★★★★
Core Services Offered
- Permanent placements
- Seamless communication
- Streamlined interview process
EA Expertise
- Bespoke administrative domestic roles
- Executive inbox filtering
- Meeting coordination
Best For
- Entertainment & music
- Early-stage tech companies
Cost: Custom pricing
3. Tiger Recruitment
Founded in 2001, Tiger Recruitment specializes in private staffing. They offer personal and executive assistants, as well as chiefs of staff, and operate in cities like New York, London, Zurich, and Dubai.
With detailed assessments and background checks, they deliver high-quality candidates. Tiger Recruitment can finalize placements within 3-4 weeks while providing exceptional customer support.
Success Rate: ★★★★★
Core Services Offered
- Permanent and temporary staffing
- Virtual assistant recruitment
- Household staffing
EA Expertise
- Administrative support
- Family offices
- Private households
Best For
- Business support
- Tech support
- HR recruitment specialist
Cost: Offers customized pricing based on client needs
4. Hudson Staffing
Hudson Staffing is a boutique staffing agency with over 6 years of experience in household and executive recruiting. This New York-based company provides unique and tailored services for each client all across the US.
Hudson Staffing also works with international recruiting firms to meet overseas staffing needs.
They have a good response time and you can hear back from them within 72 hours of your inquiry.
Success Rate: ★★★★☆
Core Services Offered
- Permanent and temporary staffing
- Thorough vetting
- Tailored privacy policy
EA Expertise
- Property management
- Entertainment and special event management
- Vendor management
Best For
- Household management
- Product assembly management
Cost: Offers custom packages based on client needs
5. Elite Assistants
Elite Assistants is known for matching highly qualified executive assistants with clients. Their approach emphasizes personalized service, understanding client needs, and finding candidates with the right skills and cultural fit.
Elite Assistants specializes in human resource management, appointment setting, and even new business assistance, covering everything from creating business plans to managing social media accounts. They thoroughly evaluate the candidate based on your requirements and especially focus on strong communication skills, adaptability, and professionalism.
Success Rate: ★★★★☆
Core Services Offered
- Free consultation
- Strater pack promo
- EA training
EA Expertise
- Bookkeeping
- Email management
- Business plans
Best For
- Marketing and advertisement
- Nortarty profession
Cost: Custom pricing
6. The Mullings Group
Founded in 1989, The Mullings Group has been a reliable partner for executive assistant recruitment, especially in the life sciences and med tech fields. What really makes them shine is their personalized approach to recruitment, ensuring that high-level executives find a perfect fit for their needs.
With over 9,000 successful searches and experience serving more than 900 companies, TMG combines deep industry knowledge with innovative media strategies to attract top talent. Their global reach and dedication to quality truly set them apart as a leading choice in the recruitment space.
Success Rate: ★★★★☆
Core Services Offered
- Team building
- Precise matches
- Quick turnover
EA Expertise
- Media handling
- Organizational skills
- Complex schedule handling
Best For
- Health tech startups
- Life sciences
Cost: Custom pricing
7. Silver Swan Recruitment
Silver Swan Recruitment is a private staffing agency with headquarters in London and offices in Miami and Dubai. Their expert private staffing consultants successfully place household staff all across the globe. This extensive network and expertise ensure they can meet diverse client needs worldwide.
Silver Swan recruitment has placed 350 private staff globally in the past 12 months for private residences, yachts, villas, and chalets for celebrities. Their streamlined systems ensure that you receive CVs within 24 hours of submitting a brief.
Success Rate: ★★★★☆
Core Services Offered
- Bespoke luxury services
- Expert consultancy for placements
- Placement in 4 days
EA Expertise
- Premium domestic management
- Personal tasks
- Administrative duties
Best For
- Hospitality
- Estate management
Cost: Custom pricing
8. Personnel Concepts
Founded in 1989, Personnel Concepts caters to multi-state employers with tailored services. Their volume discount pricing adjusts based on the number of locations you manage, making it a cost-effective choice. Plus, you’ll benefit from personalized service with a dedicated account manager.
Personnel Concepts offers customization options to fit your unique requirements, along with consolidated billing and detailed tracking reports for easy management. Additionally, as a multi-location account holder, you’ll gain access to exclusive online resources that streamline your hiring process.
Success Rate: ★★★★☆
Core Services Offered
- Reimbursement guarantee
- Employee training
- Volumized discounts
EA Expertise
- Document management
- Collaboration tasks
- Compliance solutions
Best For
- Finance
- Marketing
Cost: Custom pricing
9. Crone Corkill
Crone Corkill is a well-established recruitment firm in London. It has been helping businesses for over 40 years by placing top-tier senior-level executive assistants in essential roles. They specialize in recruiting high-level professionals for both short-term and long-term contracts.
Originally focused on secretarial placements, they’ve grown into a full-service agency that serves various sectors, including business support, IT, HR, marketing, and finance. What sets Crone Corkill apart is their personalized approach to recruitment, where they dive deep into understanding the unique needs of both clients and candidates.
Success Rate: ★★★★☆
Core Services Offered
- Comprehensive evaluation
- Permanent and temporary placements
- Personalized fits
EA Expertise
- Legal support
- Administrative support
- Document preparation
Best For
- Tech industry
- Business support
Cost: Customised plan available on request
10. Caldwell Partners
Caldwell Partners, with over 5 decades of expertise, has established itself as a premier executive search firm. They were one of the first executive search firms to become a public company in 1989 (TSX: CWL), and are the only Canadian-owned, top-20 global search firm today.
Their process is client-focused and begins with an in-depth understanding of a company’s specific needs. They stand out by meticulously screening candidates to find the perfect match and filling roles within a month.
Success Rate: ★★★☆☆
Core Services Offered
- Talent research & sourcing
- Full-time recruitment
- Consulting services for businesses
EA Expertise
- Strategic guidance
- Overseeing governance
- Team alignment
Best For
- Tech industry
- Finance management
Cost: Custom pricing
11. OfficeTeam (A Robert Half Company)
OfficeTeam is a division of Robert Half and stands out as a prominent global staffing service specializing in administrative and office support roles. With over 315 locations worldwide, they offer broad global reach combined with localized support.
Their recruiting specialists work to match candidates with both remote and on-site opportunities, ensuring a tailored fit for each business. The company has a proven record of connecting businesses with customer service and administrative support for industries like finance, legal, and technology.
Success Rate: ★★★☆☆
Core Services Offered
- Permanent and temporary placements
- Remote and onsite services
- Recruiter-assessed and AI-matched candidates
EA Expertise
- Consultancy support
- Administrative support
- Bookkeeping
Best For
- Finance and accounting
- Administrative and customer support
Cost: Custom pricing
12. The Assistant Company
The Assistant Company is a fully licensed boutique corporate, estate, and domestic staffing agency that offers top-tier executive assistants for A-lister families. Their attention to detail, thorough vetting process, and commitment to client confidentiality make them a standout choice.
The Assistant Company offers a replacement guarantee at no additional charges. If the candidate doesn’t quite meet your needs during the first 3 months of hiring, they’ll replace them at no extra cost.
Success Rate: ★★★☆☆
Core Services Offered
- Replacement guarantee
- Personalized fit
- Thorough screening
EA Expertise
- Luxury domestic support
- Calendar management
- Scheduling and supervising maintenance
Best For
- Estate management
- Administrative tasks
- Event management
Cost:
- Full-time permanent placements (30 hours/week or more): 20% of the annual gross salary or $6,000
- Part-time Permanent Placements (29 hours/week or less): 20% of annual gross salary or $3,500
- Part-time placements: Custom pricing
13. Career Group Companies
Career Group Search has built an impressive reputation over its 40-year history. The company is women-owned and has been trusted by leading brands and startups like Tory Burch, Universal Music, Hulu, Mattel and so many more.
The agency has been named Forbes 2024 America’s best executive recruiting firm and temporary staffing firm. They offer a thoroughly scrutinized vetting process. The company prioritizes diversity and inclusion which makes them a top choice if you are looking to build strong, diverse teams.
Success Rate: ★★★☆☆
Core Services Offered
- Comprehensive screening
- Extensive talent pool
- Time efficient process
EA Expertise
- Calendar management
- Payroll services
- Event management
Best For
- Venture capital
- Fashion, beauty and lifestyle
Cost: Custom pricing
14. Randstad
Randstad is a global leader in recruitment and offers top-level talent in HR, tech, and many other industries. The company is headquartered in the Netherlands and provides services across 39 countries with its team of 43,000 highly trained employees.
Randstad successfully placed over 280,000 permanent employees and trained more than 360,000 new professionals in the year 2023. They provide various staffing options like temporary, contractual, and permanent placements.
Success Rate: ★★★☆☆
Core Services Offered
- Permanent and temporary staffing
- Guaranteed good match
- Remote and onsite
EA Expertise
- Administrative support
- Workforce management
- HR support
Best For
- HR and legal
- Finance and accounting
Cost: Custom pricing
15. ExecuSearch Group
Since its incorporation in 1985, Execu|Search Group has become a major player in the recruitment and staffing industry. Specializing in both direct hire and contract staffing services, the firm has connected over 60,000 individuals with jobs across various industries, including healthcare, technology, and professional services.
The company has partnered with more than 26,000 clients nationwide, offering recruitment, interviewing, and placement services. ExecuSearch is known for its commitment to client satisfaction and has won the Best Recruiters – Executive Search award by Forbes.
Success Rate: ★★★☆☆
Core Services Offered
- Focused industry staffing
- Consulting services for workforce solutions
- Permanent and temporary roles
EA Expertise
- Payroll services
- Executive inbox filtering
- Strategic guidance
Best For
- Healthcare industry
- Financial services
Cost: Custom pricing
What To Look For In The Right EA Agency For YOU
So how do you partner up with an EA recruitment agency that truly understands you? Here are 10 foolproof pointers to help you make the right choice.
I. Experience In Your Industry
When choosing an executive assistant agency, pick the one that knows your industry inside and out. An agency with experience in your field will better understand your specific needs and find candidates who can deliver from the word go.
Here are specific points to probe further for a better outcome:
- Don’t just settle for “we’ve placed EAs in your industry.” Ask about specific roles they’ve filled. For instance, if you’re in biotech, inquire about their experience sourcing EAs familiar with regulatory compliance or clinical trials.
- Determine if they know the essential tools and software commonly used in your sector. For example, in finance, familiarity with Bloomberg Terminal or Salesforce can be a deal-breaker.
- Check if they conduct in-depth interviews that go beyond resumes. This means evaluating soft skills and industry knowledge to see if candidates can handle the unique challenges of your sector.
- Find out if they participate in industry seminars or have ongoing training programs. Agencies that prioritize staying updated on industry changes will have a better grasp of emerging needs.
II. How They Screen Candidates
A top-rated agency would thoroughly screen candidates to make sure they’re the right fit. So it’s ok to ask about their process for vetting executive assistants. A good recruitment agency won’t shy away from explaining the whole thing to you. The more rigorous the screening process, the better your chances of finding someone who’s truly qualified.
Here’s what you need to check when they lay out the cards:
- Find out if the agency uses customized skill tests that match your industry. For instance, if your EA needs to manage complex calendars, does the agency simulate those scenarios during the interview?
- Do they use structured, behavior-based interviews to explore how candidates handle real-world challenges? Ask for details about the interview questions they ask to assess cultural fit and problem-solving skills.
- Make sure they go beyond the basics. Do they verify soft skills like adaptability, communication, and discretion? This step reveals if a candidate can handle sensitive information or high-pressure situations.
- Some agencies use AI tools to assess skills or match candidates. Check if they combine tech with personal judgment for a balanced approach.
III. Reputation & Reviews
An agency’s reputation speaks volumes. You want to work with someone that others trust and has a strong track record. Checking reviews is a great way to gauge whether the agency delivers on its promises. The one being transparent about its past successes and challenges will be your winner for all the obvious reasons.
Here’s how to evaluate them:
- Don’t just skim through the agency’s website. Use platforms like Glassdoor or Google Reviews for unfiltered feedback. Pay attention to how clients described their experiences and the support they received.
- Agencies that have a high retention rate deliver value. Ask for stats on how long clients typically engage in their services and why they choose to stay.
- Research if the agency has received accolades in your sector. These recognitions show their expertise and commitment to excellence.
- Ask for detailed testimonials from businesses similar to yours. Look for insights into how the agency solved specific challenges or contributed to business growth.
- Assess how quickly the agency addresses inquiries. Use email or contact forms to gauge their initial responsiveness.
- Check LinkedIn for client recommendations and focus on detailed endorsements that discuss particular projects or placements. Look for recurring themes or issues mentioned across multiple reviews.
IV. Customized Services
An agency that offers customized services can be a breakthrough in your search process. They should understand your business, the executive assistant role, and your expectations. This ensures that the candidates they present match perfectly with both the job description and your company culture.
Here’s how to assess if an agency offers customized services:
- Ask how they conduct a needs analysis before onboarding. A thorough agency should employ a multi-step questionnaire or an in-depth interview process to customize services based on your specific organizational goals.
- Inquire about their experience in your particular industry niche. Agencies that specialize in specific sectors should be able to detail how they’ve customized services to meet unique demands, like specialized software knowledge or industry-specific protocols.
- Ask how they customize performance reports and communication. Look for agencies that offer tailored metrics based on your KPIs, rather than generic updates.
- Investigate whether they offer trial periods for candidates to evaluate fit in real-time. Agencies that allow this show confidence in their personalized approach.
V. Speed Of Finding Candidates
Urgent needs mean urgent solutions. An agency that values your time and is ready to provide a top-quality candidate within a short span is a keeper.
While it’s important to give the agency time to vet and present strong candidates, they should also deliver within your timeline without sacrificing quality. The right agency would strike a balance between time and quality.
Here is a checklist to gauge the agency’s speed:
- Ask about the size and diversity of their candidate database. A well-established agency should have a large pool of pre-screened candidates that lets them move quickly.
- Request a detailed breakdown of their recruitment workflow. Do they use AI-driven tools or specific software to streamline candidate searches? Fast agencies use technology to improve efficiency.
- Ask for metrics on their average time-to-fill positions in your industry. Understanding their track record can give you insights into their effectiveness.
- Inquire about how they prioritize roles. Agencies that have a clear system for urgency can respond faster to your needs.
- Ask if they offer guarantees for candidate submission timelines. A reliable agency will be confident in its ability to deliver quickly.
VI. Support After Hiring
A top agency wouldn’t strand you once you’ve made the hire. So you need to look for one that offers support even after hiring. This kind of ongoing support can make a big difference in ensuring a smooth transition and long-term satisfaction with your new executive assistant.
Here’s what to look for:
- Ask the agency how often they conduct follow-up meetings after placement. Agencies that prioritize your success will typically schedule regular check-ins to address any concerns and ensure a smooth transition.
- Inquire if they provide resources or training sessions for newly hired EAs. Agencies that offer comprehensive onboarding materials can significantly reduce ramp-up time.
- Check if they have a formal process for gathering feedback from both you and the EA. This could include surveys or interviews to assess satisfaction and performance.
- Ask how they assist in adapting the EA’s responsibilities as your business needs change. Ongoing support can include additional training or resources to help your EA grow in their role.
- Explore their approach to addressing any issues that arise post-hire. A proactive agency should have clear procedures for resolving conflicts or performance issues quickly.
VII. Cost & Fees
Cost is always a big consideration when working with a recruitment agency. You’ll want to know exactly what you’re paying for. Plus you wouldn’t want any hidden fee skeletons in the closet.
Some agencies charge a one-time fee, while others have ongoing costs. Be clear about the fee structure right from the beginning. Know what’s included so you don’t end up with surprises down the line.
Here’s how to evaluate the costs:
- Ask for a comprehensive breakdown of their fees. Look beyond the standard percentage and inquire about hidden costs, like training or onboarding fees.
- Explore whether they offer performance-based pricing models. This approach aligns their success with yours and ensures you pay based on the candidate’s performance.
- Inquire about flexible payment options. Some agencies allow payment plans or retainers that can ease financial pressure.
- Assess what additional services are included in their fees. For example, do they provide ongoing support, training, or access to networking opportunities?
- Consider the long-term benefits of hiring a high-quality EA over cheaper alternatives. Calculate potential savings through increased productivity and reduced turnover.
VIII. Quality Of Candidates
The sole purpose of you reaching out to an executive assistant recruitment agency is to get quality candidates. You want top-tier executive assistants who fit your needs perfectly. The agency should have a thorough vetting process to ensure that the candidates they present meet high standards.
Here’s how you can ensure this:
- Ask the agency how they define a “quality candidate.” Are they focused on cultural fit, skill set, or past performance metrics? Understanding their criteria can reveal a lot about their selection process.
- Ask for anonymized resumes of recent placements. This can give you a tangible feel for the caliber of talent they attract.
- If possible, conduct a brief interview with a few of their candidates. This will let you see firsthand the caliber of talent they present and whether they match your expectations.
- Reach out to other businesses that have used the agency. Ask specific questions about the performance of candidates placed with them and their overall satisfaction with the agency’s service.
IX. Clear Communication
Want to know what the key to successful hiring is in this scenario? Good communication. You need an agency that keeps you in the loop, is easy to reach, and responds promptly. From understanding your needs to updating you on the search process, clear communication can prevent misunderstandings.
Here’s how to gauge their communication:
- Pay attention to how promptly they respond to your inquiry and how well they listen during your discussion. Their initial communication sets the tone for the future.
- Once you’re in contact, ask how quickly they typically reply to emails or messages. A good agency should have a defined timeline for communication.
- During discussions, see if they outline their process and keep you informed at each stage. A transparent agency will provide a clear roadmap for how they’ll work with you.
- Inquire if they use project management or communication platforms to keep you updated on candidate searches and progress.
- A proactive agency will seek feedback from you regularly. Ask how they incorporate your input to refine their processes and enhance communication.
X. Guarantee for Replacements
If things don’t work out with your new executive assistant, the agency should replace them without extra cost. It shows the agency stands by its placements and adds peace of mind, especially during the early stages of employment when things may not always be a perfect fit.
Here’s what to check for:
- Ask the agency directly about their replacement guarantee policy. How long does it last? A solid guarantee should cover at least the first 90 days after placement.
- Clarify the terms under which they will provide a replacement. Is it only for performance issues, or does it cover cultural fit as well? This clarity helps you gauge their commitment.
- Ask for instances where they had to replace candidates and how they handled it. This can reveal their responsiveness and effectiveness.
- Understand if there are any fees associated with replacements. A reputable agency typically offers this service at no additional cost.
How To Get Started With Your New Executive Assistant
It’s about time we discuss essential strategies for effective executive assistant onboarding and collaboration.
Step 1: Shortlist EA Candidates
Shortlisting candidates is your first step in finding the right executive assistant. Start by reviewing applications and resumes. Look for candidates who meet the qualifications and also demonstrate a proactive approach and strong organizational abilities.
This initial screening sets the stage for a more focused interview process, saving you time and effort later on. As you sift through resumes, keep an eye out for specific indicators of potential success in the role. Here are some action points to help you through the shortlisting process:
- Identify the essential skills and experience needed for the position.
- Look for relevant job history, achievements, and specialized skills that align with your needs.
- Select candidates who stand out and seem like a good fit for your team.
- Think about how each candidate’s values align with your company culture.
Step 2: Schedule & Conduct Interviews
Want to get to know your newly hired executive assistant? Schedule and conduct interviews. Interviews help you see how they think on their feet and whether their skills align with your expectations. So start scheduling at a time that works for both of you in a comfortable and distraction-free zone.
Your focus should be open-ended questions, as they help the other person to open up about their abilities. Gauge their problem-solving skills and how they handle real-world scenarios. While you are at it, dont forget to:
- Prepare a list of questions. Include situational and behavioral questions to understand how they respond to challenges.
- Evaluate their communication skills. Pay attention to how clearly they express their thoughts and ideas.
- Assess cultural fit. Consider how their values align with your company culture and whether they would mesh well with your team.
Step 3: Check References & Backgrounds
You have the list of your narrowed-down candidates? Great. Now it’s time for some scrutiny. Check references and backgrounds. This will be a final lock on your decision. It’s an opening for you to gather insights into their ‘everything’; work ethics, reliability and so much more.
Here is what you can do:
- Reach out to at least 2-3 references for each candidate. This can provide valuable context on how they operate in a professional setting.
- Ask specific questions. Inquire about the candidate’s strengths, weaknesses, and work style.
- Confirm their previous roles and responsibilities. This reveals any bluff in the application.
Step 4: Make The Final Selection
It’s about time you make your final choice. The best executive assistant will align with your working style, understand your goals, and be someone you can trust. Weigh all the information you have gathered and make sure you’re confident in your decision.
Here are a few points to help you make your final selection:
- Review your notes from interviews and compare candidates based on skills, experience, and personality.
- Trust your instincts. Sometimes, a gut feeling can help when deciding between strong candidates.
- If you have team members involved, ask for their input on the candidates.
Step 5: Sign The Contract
Once you’ve made your choice, it’s time to sign the contract. This step ensures both you and the executive assistant are clear on terms, including responsibilities, compensation, and expectations. A well-drafted contract protects both parties and sets a strong foundation for a smooth working relationship.
Remember these key actions when signing the contract:
- Review all terms. Make sure the contract covers salary, benefits, and job responsibilities.
- Clarify expectations and confirm work hours, reporting structure, and any additional tasks.
- Discuss the notice period. Make sure there’s an understanding of the terms for ending the contract if needed.
Step 6: Set Up Onboarding Plan
Your new executive assistant’s success starts with a solid onboarding plan. This is where you introduce them to your company’s operations, key team members, and their specific duties. A thorough onboarding sets them up to hit the ground running and ensures they have the tools and knowledge to support you effectively.
Here’s how to set up onboarding:
- Plan their first week that covers essential meetings, training, and introductions.
- Assign a mentor or point of contact. Having someone available will help them with any questions they have during the transition.
- Set clear goals. Define what success looks like in the first 30, 60, and 90 days so they know what to focus on.
Step 7: Provide Training & Resources
Even the most experienced executive assistant needs training to meet your needs. You are making sure that they can work efficiently and understand your workflow when you provide them with the right resources and tools. So whether it’s access to software, company policies, or guidance on your preferences, this training is essential for a smooth transition.
Here’s how to provide training effectively:
- Identify key tools. Give them access to essential software and explain how you prefer things to be organized.
- Share company processes. Provide documentation or a walkthrough of your workflows.
- Make sure they know who to turn to for help during the training phase.
Step 8: Outline Clear Roles & Expectations
Your executive assistant needs to know exactly what’s expected of them. Defining roles and setting clear expectations from the start helps avoid confusion. Be as specific as possible about daily responsibilities, long-term goals, and any additional duties that may arise.
Here’s how you can do it:
- Define key tasks and make a list of their primary responsibilities.
- Clarify priorities and let them know what should always come first.
- Set goals and outline what success looks like in their role, both short-term and long-term
Step 9: Establish Communication Channels
Want operations to go smoothly with your executive assistant? You’ll want to set up clear communication channels so they know how to reach you and when. Decide on preferred methods (email, messaging apps, etc.). Also, define a frequency of updates so that it doesn’t become overwhelming for them.
How to set up communication channels:
- Decide whether you prefer email, Slack, or phone for daily updates.
- Schedule regular updates to set expectations for how often they should check in with you.
- Let them know when and how they can reach you for urgent matters
Step 10: Schedule Regular Check-ins
Regular check-ins are a great way to stay on the same page and catch small issues before they become big ones. Whether it’s a quick weekly meeting or a more detailed monthly review, check-in will help you stay in the loop.
Here’s how to start and implement check-ins:
- Schedule weekly or biweekly meetings to review progress.
- Prepare an agenda. Make sure both of you know what will be discussed during check-ins.
- Give your EA the space to voice concerns or ask questions during these meetings.
Conclusion
Partnering with a reliable recruiter for executive assistants is the answer to all your hiring challenges. A good recruiter understands your specific needs and can handpick candidates who match your company culture and long-term goals. Plus, they will offer support beyond the hire, giving you peace of mind with guarantees or replacements if things don’t work out.
If you’re looking for a dependable agency, Genius is the solution. We provide access to the top 1% of talent at 80% less cost. Our 6-month talent guarantee and free interviews make hiring simple and affordable. Try Genius today.
FAQs
When should you hire an executive assistant?
You should hire an executive assistant when administrative tasks start consuming too much of your time, making it harder to focus on strategic decisions. If managing schedules, emails, and other day-to-day tasks are slowing your productivity, it’s time for an EA. They help free up your time so you can concentrate on driving growth and making key decisions that matter most to your business.
How do agencies screen candidates for executive assistant roles?
Agencies screen candidates for executive assistant roles through a multi-step process. They start with a detailed review of resumes, followed by skills assessments like calendar management and communication tests. Next, candidates undergo behavioral interviews to evaluate their problem-solving, organization, and adaptability. Some agencies also conduct background checks and reference verification to ensure a strong fit for the client’s specific needs.
Do any agencies offer executive assistants for specific industries?
Yes, executive agencies like Genius specialize in placing executive assistants within specific industries. They match candidates with relevant experience, guaranteeing that you get someone who understands your industry’s unique requirements. When choosing an agency, ask if they focus on or have a track record in your specific industry to find the best match.
Is hiring an executive assistant from an agency expensive?
Hiring an executive assistant through an agency can be more expensive than direct hiring, but it includes benefits like thorough candidate vetting, a faster hiring process, and replacement guarantees. Agencies typically charge a percentage of the assistant’s salary or a flat fee. While costs vary, the investment can save you time and ensure you get a high-quality candidate tailored to your needs, making it worth the price.
