Imagine being free from the burden of administrative tasks and focusing entirely on what really drives your business. That’s exactly what happens when you hire a virtual executive assistant. They handle all those little tasks that eat up your day, and even better, they’re right there to help with your big business projects.
To help you find the right fit, we’ve compiled a list of the 22 best sites to hire a virtual executive assistant. We’ve included all the essential information you need to make an informed decision and simplify your workday today.
22 Top-Rated Sites To Hire A Virtual Assistant
Here’s a quick overview of the top 5 sites to hire an executive assistant:
| Virtual EA Quality | Cost | Service Flexibility & Support | |
| Genius | ★★★★★ | One time fee of 25% of the candidate’s first year salary. | – Can hire part-time or full-time- Free replacements- Supports with onboarding |
| Belay | ★★★★☆ | Ranges between $35-$44/hr. | – Subscription-based virtual assistant services to adjust the hours or roles you need – Dedicated Client Success Consultant who monitors the relationship and provides guidance |
| Prialto | ★★★★☆ | Starts at $1,500 per unit /month. | – Highly flexible solutions that can easily scale up or down- Provides primary and backup assistants, ensuring uninterrupted service |
| WoodBows | ★★★★☆ | Starts at $899/mo. | – Offers 24/7 availability and flexibility across time zones – Bucket pricing model allows you to purchase hours that can be used at your pace – Dedicated virtual assistants are available through video calls or chats |
| UAssist.ME | ★★★★☆ | Starts at $299/mo. | – Scalable solutions for businesses of all sizes- Dedicated backup solutions to prevent service disruptions |
1. Genius
Genius is a global headhunting agency founded in 2019 with $1M – $2M in revenue. We specialize in sourcing the top 1% of virtual executive assistants from the Philippines and Latin America, helping you save up to 80% on hiring costs.
We take hiring seriously, which is why our vetting process is pretty rigorous. Candidates go through multiple rounds of assessments to ensure they’re the right fit for your needs. And once you hire, we back it up with a 6-month guarantee, so if things don’t work out, you get a free replacement.
At Genius, we prioritize client satisfaction. That’s why we offer free interviews to help you find the perfect assistant with confidence. If you decide not to hire, you don’t pay a thing.
Expertise
- Administrative support
- Calendar management
- Travel arrangements
Best For
- Sales & Marketing
- IT, Data, & Engineering
- Finance & Accounting
Hiring Process Overview
- The process begins with a detailed discussion of your hiring goals. This includes defining the role requirements, talent market, and compensation range, whether you’re hiring for nearshore/offshore teams, high-volume positions, or executive roles.
- Candidates go through a rigorous 6-phase vetting process, including soft skills assessment, technical interviews, and real-world project evaluations. Once the top 1% of candidates are selected, you will receive 3 options to interview and choose from.
- After selecting the right candidate, you only pay a one-time fee. Genius offers a 180-day guarantee—if the candidate doesn’t meet your expectations within the first 6 months, a new round of hiring will be conducted at no extra cost.
Cost: One time fee of 25% of the candidate’s first year salary.
2. BELAY
Founded in 2010, Belay Solutions is an outsourcing company that offers US-based executive assistants. They have a strict vetting process, making it a trusted choice for over 10,000 satisfied clients.
Belay operates with 1,000+ employees and generates an estimated annual revenue of $20M – $50M. They have an impressive 93% first-match success rate and an average placement time of just one week.
Expertise
- Administrative tasks
- Operational tasks
- Financial tasks
Best For
- Busy Executives
- Small Business Owners
- Church Leaders
Hiring Process Overview
- Meet with a solutions consultant through a sales call to assess your needs and determine the right hire. If it’s a fit, sign an agreement.
- During a discovery call, deep dive into your tasks, tools, and company culture with a client success consultant to ensure a good match.
- Your consultant vets and interviews candidates, selecting the best match for you, usually within a week.
- Meet your new assistant, set goals, and communicate plans for a strong start to the partnership.
- The consultant guides you through onboarding and provides ongoing check-ins for continuous support.
Cost: $35-$44/hr.
3. Prialto
Prialto is an outsourcing service that has been providing managed virtual assistant solutions to businesses since 2009. They focus on delivering high-quality support to C-suite executives, entrepreneurs, and teams.
Their services include recruiting, training, and managing virtual assistants, with a team-based approach that ensures continuity and efficiency even if your primary assistant is unavailable. Prialto also offers security measures like enterprise-grade IT systems to protect data privacy.
Prialto operates with 689 employees and generates an estimated annual revenue of $50M – $100M. Their services are for businesses looking for a reliable, scalable virtual assistant solution backed by strong management and quality assurance.
Expertise
- Calendar management
- Task management
- Expense management
Best For
- Insurance
- Venture Capital
- Financial Advisors
Application Process
- Prialto will help you identify tasks that your virtual assistant can take on to maximize your productivity and provide the biggest impact.
- After the discovery process, Prialto will create a tailored implementation plan, setting shared expectations for the support you’ll receive during the pilot phase.
- Meet your dedicated virtual assistant and support team.
- Delegate tasks to your new assistant, who will learn your preferences and ways to best support you.
- Your Engagement Manager will work with you to improve efficiency and identify additional tasks your assistant can take on.
Cost:
- Individual: $1,500 per unit /month
- Teams: $1,500 per unit /month
- Enterprise: Custom pricing
4. WoodBows
WoodBows is an outsourcing company that has been providing highly skilled virtual executive assistants since 2015. Each assistant has over 10 years of experience, is college-educated, and speaks English fluently.
These virtual assistants work in a well-supervised office environment to ensure task completion and data security, and they are available 24/7 across any time zone. WoodBows operates with 65 employees and generates an estimated annual revenue of $10M – $20M
Expertise
- Data Entry
- Account & Bookkeeping
- Personal Tasks
Best For
- Manufacturing
- Retail
- Restaurant
Hiring Process Overview
- Request a free consultation to discuss your business needs and choose the right plan for you.
- Your assigned virtual assistant will reach out to get a clear understanding of your tasks and job requirements.
- Provide your VA with your to-do list, outlining the tasks you need assistance with.
- WoodBows’ virtual assistant will complete your tasks efficiently and on time.
Cost:
- 40 Hours Monthly: $899/mo
- 80 Hours Monthly: $1,299/mo
- Full-Time Plan: $1,999/mo
- US-Based VA: $33/hr
5. UAssist.ME
Launched in 2009, UAssist.ME is a Business Process Outsourcing (BPO) provider that specializes in nearshore outsourcing. They offer virtual executive assistants based in El Salvador, providing time-zone compatibility with U.S. businesses.
This nearshore solution ensures seamless communication and real-time support. The company’s assistants are highly skilled and bilingual, with backgrounds in various fields like marketing, business, and public relations.
UAssist.ME operates with 288 employees and generates an estimated revenue of $20M – $50M, offering scalable and flexible virtual assistant solutions.
Expertise
- Administrative support
- Creative services
- Bookkeeping
Best For
- eCommerce
- Real Estate
- Social Media
Hiring Process Overview
- Define your business needs and work style, and UAssist.ME will customize a plan to suit your specific requirements.
- Review detailed CVs, conduct interviews, and select the virtual executive assistant that best fits your business.
- Set a start date, and begin streamlining your operations with dedicated support tailored to your preferences.
Cost:
- Projects On Demand: $299/mo for 20 hours/mo
- Projects On Demand: $580/mo for 20 hours/mo
- Part-Time Assistant: $1,080/mo
6. Bottleneck Distant Assistants
Bottleneck Distant Assistants (DDA) is an outsourcing company provider of virtual executive assistants trained to manage workflows with precision. The company has 26 employees and generates an estimated annual revenue of $10M – $20M.
Bottleneck Distant Assistants was founded in 2006 and provides services primarily from the Philippines, tapping into a workforce that is proficient in English and highly skilled in administrative and specialized tasks.
Expertise
- Strategic support
- Time optimization
- Meeting & calendar management
Best For
- Health & Lifestyle
- Legal
- Social Media
Hiring Process Overview
- Schedule a consultation to discuss your business needs and determine the best support plan for you.
- Review candidates, conduct interviews, and select the Dedicated Distant Assistant that fits your requirements.
- Begin delegating tasks and enjoy enhanced productivity as your assistant handles your workflow with precision.
Cost:
- Full-Time Dedicated Distant Assistant Services
- Onboarding Fee: $500
- Full-Time Home DDA: $1,947/mo
- Remote Office Assistant
- Onboarding Fee: $500
- Full-Time Home DDA: $2,397/mo
7. Time Etc
Time Etc is an outsourcing company established in 2007. They are dedicated to providing executive assistants with exceptional problem-solving skills, accountability, and reliability. Time Etc operates with 385 employees and generates an estimated annual revenue of $500M – $1B, making it a top player in the virtual assistant outsourcing industry.
Each assistant undergoes thorough testing for integrity, a positive attitude, assertiveness, and strong communication skills—both written and verbal. Time Etc prioritizes candidates with 5-8 years of relevant experience, a college education, and strong proficiency in software like Outlook, Gmail, Google Apps, and Microsoft Office.
Expertise
- Social media management
- Sales & marketing administration
- Research
Best For
- Sales
- Marketing
- Research
Application Process
- Schedule a call with a specialist who will take the time to learn about your needs and business requirements.
- After the call, Time Etc will recommend an assistant tailored to your needs. You’ll receive their profile and have the opportunity to speak with them before deciding.
- If the recommended assistant isn’t the right fit, Time Etc will continue searching until they find the perfect match. You can also change your assistant at any time, free of charge, if your needs evolve.
Cost:
- Ten Hours: $380/mo
- Twenty Hours: $740/mo
- Forty Hours: $1,440/mo
- Sixty Hours: $2,100/mo
8. MyOutDesk
MyOutDesk is a leading outsourcing service provider specializing in cost-effective, scalable staffing solutions that help businesses optimize operations and streamline workflows. With over 1,000 employees and generating an estimated $500M – $1B in revenue, they are rated #1 in virtual assistant services by TechRadar and Analytics Insight.
Established in 2008, MyOutDesk has served over 7,500 clients and boasts 800+ verified 5-star reviews. Their highly qualified virtual assistants are college-educated, undergo FBI-grade background checks, and are supported by comprehensive onboarding, training materials, and productivity-tracking tools.
With dual candidate vetting, medical coverage, and secure PCI-compliant payments, MyOutDesk ensures top-notch, reliable support tailored to your business needs.
Expertise
- Concierge service
- Business coordination
- Social media & website management
Best For
- Real Estate
- Human Resources
- Healthcare
Application Process
- Connect with an expert from MyOutDesk to discuss your business challenges and goals, and whether hiring a virtual assistant is the right fit for your needs. A personalized plan will be crafted based on your desired results.
- MyOutDesk will provide you with a tailored virtual assistant launch plan, including a business strategy, hiring guides, checklists, and training methodology to ensure you’re fully prepared for success.
- If you’re ready to proceed, MyOutDesk will find the perfect virtual assistant for you, who is thoroughly vetted through FBI-grade background checks and personality profiling to ensure quality and alignment with your business.
- MyOutDesk handles the entire recruitment, interview, and onboarding process, offering you a flat-rate pricing model that includes benefits, insurance, and paid time off for your VA. You can focus on growing your business while MyOutDesk takes care of the rest.
Cost: $1,988/mo
9. Wing Assistant
Wing Assistant is a managed B2B marketplace that has been providing dedicated virtual assistants for startups and enterprise teams since 2018. Each assistant works exclusively for your business, learning your processes and improving over time.
Assistants are college-educated, fluent in English, and supported by trainers, supervisors, and a customer success manager for a high level of service. With assistants based worldwide, Wing Assistant offers a truly global solution to your virtual executive assistant needs.
With 973 employees and generating an estimated $500M – $1B in revenue, Wing Assistant also implements rigorous quality control procedures to proactively address any potential issues, so you can focus on growing your business. You’ll benefit from complimentary access to the Wing Task Workspace App, which works for easy communication, task management, file sharing, and even screen recording.
Expertise
- Manage your calendar
- Basic research & reports
- Make travel arrangements
Best For
- eCommerce
- Health & Wellness
- Investment Firms
Hiring Process Overview
- Submit details about your ideal assistant and secure your spot by paying a small $200 deposit.
- Your Client Success Manager and Wing’s onboarding team will reach out to confirm your start date and finalize any details.
- Next week, you’ll be introduced to your Wing Assistant, fully prepared to start handling your tasks from Day 1.
Cost:
- GVA Full-Time: $1,099/mo
- GVA Part-Time: $699/mo
10. Virtalent
Virtalent is a Business Process Outsourcing (BPO) service provider that offers highly experienced virtual executive assistants. Each candidate has an average of 15 years in roles like Executive Assistant and Marketing Manager at top UK companies like KPMG, BBC, EY, Nike, and IBM.
All Virtalent assistants are native English speakers based in the UK, bringing both professionalism and local expertise to your business.
Virtalent has 62 employees and generates an estimated annual revenue of $2.5M – $5M, positioning them as a premium UK-based VA provider with a strong emphasis on personalized support and value for money.
Expertise
- Diary management
- Inbox and calendar management
- Travel booking
Best For
- Hospitality
- B2B
- Education
Hiring Process Overview
- It all begins with a call where Virtalent gets to know your business needs and the type of support that will help you thrive.
- Virtalent carefully selects a Virtual Assistant in the UK who aligns with your specific goals. You’ll receive their profile and have the chance to speak with them.
- You’ll have the opportunity to meet your chosen VA, discuss your needs, and ensure they’re the right fit for your business.
- Once you’re confident with your choice, your dedicated VA will begin supporting your business, helping you achieve your goals.
Cost:
- For busy entrepreneurs: $318/mo
- Small business plan: $614/mo
- Support from expert VA: $1,185/mo
- Ultimate plan: $1,712/mo
11. Remote CoWorker
Launched in 2013, Remote CoWorker offers highly trained virtual executive assistants who are dedicated to supporting your business with professionalism and expertise. Their VAs undergo ongoing professional CPA training to ensure they deliver consistently high-quality service. Each assistant holds a college degree and specializes in key areas relevant to your business needs.
With 97 employees and an estimated annual revenue of $500M – $1B, Remote CoWorker has you covered whether you need a single assistant or a team for 24/7 support. All VAs are fluent in English, and many in Costa Rica are also proficient in Spanish, offering bilingual support if needed. A dedicated account manager oversees the onboarding, training, and monitoring of your assistant for a seamless experience from start to finish.
Expertise
- Customer Management
- Research & Data Entry
- Marketing
Best For
- eCommerce
- Legal
- Healthcare
Hiring Process Overview
- Select the plan that suits your budget and the type of work you need done, whether it’s one assistant or multiple.
- Interview as many assistants as needed to find the perfect match for your business and ensure the right fit.
- Join a short conference call with your assistant’s project manager and trainer to go over the details and set clear expectations.
- With your assistant on board, you can focus on the big picture while they handle the day-to-day tasks.
Cost:
- Part-Time Starter: $8.99/hr
- Full-Time Starter: $7.99/hr
- Full Time Bilingual: $9.99/hr (English & Spanish)
12. Virtudesk
Virtudesk is an outsourcing service provider that specializes in skilled virtual executive assistants from the Philippines. Whether you need help with marketing, administration, customer service, sales prospecting, or real estate transaction coordination, Virtudesk’s assistants are well-trained to meet your business needs.
Founded in 2016, the company handles the entire hiring, training, and onboarding process for a smooth transition for your remote hire. With 285 employees and an estimated annual revenue of $500M – $1B, Virtudesk uses its advanced management system, Timedly, which connects virtual assistants, clients, and management to streamline workflows and enhance collaboration.
Additionally, Virtudesk’s learning academy equips new virtual assistants with the skills they need to continually grow and succeed, providing you with highly capable professionals from day one.
Expertise
- Prospecting services
- Administrative services
- Marketing services
Best For
- Real Estate
- Healthcare
- Property Management
Hiring Process Overview
- Once you begin the hiring process, Virtudesk assigns you a dedicated Account Manager who will assist in finding the right candidates and organizing interviews.
- Your Account Manager helps you conduct interviews, and once you select a virtual assistant, they will manage the onboarding process to ensure a smooth start.
- After onboarding, your Account Manager provides tips and resources for effectively managing your VA, monitors attendance, and offers feedback to ensure continued success.
- If your VA needs to learn new skills, your Account Manager will help up-train them to meet your business’s evolving needs.
Cost:
- Administrative or Marketing: $9.55/hr
- Prospecting / ISA/ Customer Service: $10.60/hr
- Transaction Coordinator: $11/hr
- Executive Virtual Assistant: $12.35/hr
13. 24/7 Virtual Assistants
24/7 Virtual Assistants is an outsourcing service provider, offering dedicated virtual executive assistants who can handle tasks from day one. Headquartered in the U.S. with global operations, 24/7 VA has been helping businesses since 2006. Their agile services can scale up or down depending on your business needs.
With around 27 employees and an estimated annual revenue of $10M – $20M, each virtual assistant is hired and trained in-house, ensuring high-quality service. For added reliability, 24/7 VA provides backup assistants to ensure process continuity in case of emergencies.
Expertise
- Email & calendar management
- Travel assistant
- Web research & analysis
Best For
- eCommerce
- Hospitality
- Human Resources
Hiring Process Overview
- Reach out to 24/7 Virtual Assistants via live chat or the call-back form to start the process.
- Talk with a supervisor to go over your specific needs and learn about 24/7 Virtual Assistants’ capabilities.
- Schedule a training call with the team or provide training documents to get your assistant up to speed.
- Once you’re satisfied, sign up for the virtual assistant services that fit your business requirements.
- Clear any questions or concerns the team may have to ensure smooth onboarding. With everything in place, your virtual assistant will take over the tasks, letting you focus on other priorities.
Cost:
- Entrepreneur: $499/mo
- Starter: $849/mo
- Professional: $1,199/mo
- Office: $1,599/mo
- Executive: $2,299/mo
- VIP: $2,899/mo
14. MyTasker
MyTasker is an outsourcing service that provides virtual executive assistants for 24/7 support, ensuring your tasks are handled even across different time zones. Based in India, MyTasker assistants are proficient in English and can also communicate in languages like Bengali and Hindi if needed. They are equipped to assist with a wide range of tasks and maintain high standards of quality control.
Founded in 2012, MyTasker has 159 employees and generates an estimated annual revenue of $10M – $20M. Each task is rigorously reviewed to guarantee perfection before it reaches the client. With user-friendly Android and iPhone apps, MyTasker makes it easy to manage and monitor your tasks from anywhere, ensuring reliable and professional assistance for your business needs.
Expertise
- Administrative support
- Customer service
- eCommerce management
Best For
- Real Estate
- Law Firms
- Corporate Teams
Hiring Process Overview
- Select a plan that suits your budget and the number of virtual assistants you need, tailored to your business requirements.
- Interview multiple virtual assistants to find the perfect fit for your business. Take your time until you find the one that aligns with your needs.
- Once onboard, your assistant will handle your day-to-day tasks.
Cost:
- VA 10 Hours: $140/mo
- VA 20 Hours: $250/mo
- VA 40 Hours: $450/mo
- VA 60 Hours: $600/mo
- VA 100 Hours: $900/mo
15. TaskBullet
TaskBullet offers virtual assistant services tailored for small and medium-sized businesses, providing access to highly trained VAs based in the USA and the Philippines. With TaskBullet, you get dedicated assistants who are motivated to help your business succeed.
Their unique “Bucket System” allows you to purchase hours that are valid for 3 months, giving you the flexibility to use them as needed. Additionally, TaskBullet offers a 60-day money-back guarantee on any unused hours, ensuring peace of mind.
With 81 employees and an estimated revenue of $20M – $50M, you benefit from streamlined task management and different platforms for communication, including phone calls, Skype, and email.
Task delegation is effortless, whether you communicate with your dedicated account manager or directly with your virtual assistant. You can also track progress in real-time, making it easy to monitor tasks and stay organized.
Expertise
- Data entry
- Admin support
- VA phone answering service
Best For
- Real Estate
- Shopify
Hiring Process Overview
- Start by scheduling your welcome call, where TaskBullet will discuss your business needs and how their virtual assistant services can help.
- TaskBullet sets up your project in Basecamp, their task management platform, for smooth communication and task delegation.
- Once everything is set up, you’re ready to start assigning tasks to your virtual assistant.
Cost:
- Philippines Virtual Assistant
- Starter Bucket: $11/hr
- Light Bucket: $9/hr
- Expert Bucket: $7.50/hr
- USA Virtual Assistant
- Starter Bucket: $30/hr
- Light Bucket: $26/hr
- Expert Bucket: $25/hr
16. Virtual Staff Finder
Virtual Staff Finder was established in 2010 and specializes in connecting businesses with dedicated and experienced Filipino virtual executive assistants. They have successfully served clients in over 45 countries and their recruitment process takes just 7-14 days.
Each VA is carefully selected to match the specific role you’re hiring for, ensuring they come with the necessary experience and strong English communication skills.
With 30 employees and generating an estimated annual revenue of $2.4M – $5M, Virtual Staff Finder ensures that your virtual assistant is well-equipped to meet your business needs, making the hiring process smooth and efficient.
Expertise
- General administrative tasks
- Social media & e-mail management
- Blog management
Best For
- Manufacturing
- Technology
- Podcast
Hiring Process Overview
- After signing up and paying the one-time service fee, provide a detailed job description using Virtual Staff Finder’s template. This will help the sourcing team understand your specific needs.
- The Virtual Staff Finder team will source, interview, and conduct background checks on potential candidates. You’ll receive a shortlist of 3 highly qualified virtual assistants, and you can interview them to find the best fit for your business.
- Once you’ve chosen your preferred candidate, finalize the hire. You will directly negotiate the employment terms with your virtual assistant, and the Virtual Staff Finder service will be considered complete.
Cost: One-time fee of $595.
17. Boldly
Boldly provides fractional, remote executive assistants with 10+ years of experience. All of Boldly’s EAs are US-based W2 employees, ensuring no 1099 compliance risks. They are well-versed in popular AI-powered applications and can easily integrate the tools you already use into their workflow.
Boldly provides personalized service, getting to know your business and then recommending the most qualified team members to support your long-term needs. Launched in 2012, they have 126 employees and generate an estimated annual revenue of $10M – $20M.
Expertise
- Executive admin
- Personal support
- Marketing social media
Best For
- Investment Firm
- Biotech
- Nonprofits
Hiring Process Overview
- Meet with a representative of Boldly to give your specific requirements. This ensures they recommend an EA who matches your leadership style and fits well with your company culture.
- Before you commit, you’ll have a chance to speak with the recommended EA. This lets you verify the fit and gain confidence in who you’ll be working with.
- Your EA will get to know your business, preferred working style, and tools. They can also suggest additional collaboration tools, and you can track their work through an easy-to-use dashboard.
Cost:
- 40 Hour Plan: $2,360/mo
- 50 Hour Plan: $2,950/mo
- 60 Hour Plan: $3,540/mo
- 80 Hour Plan: $4,720/mo
18. Virtual Latinos
Virtual Latinos is a marketplace launched in 2018 to offer business owners and entrepreneurs hand-picked virtual assistants from Latin America. It has 383 employees and generates an estimated annual revenue of $10M – $20M. Each assistant is a college graduate, fully bilingual, and already experienced in working remotely, making them well-equipped to handle your tasks.
With Virtual Latinos, you get access to highly qualified professionals who align with U.S. time zones, allowing for efficient communication and task management throughout your workday. This service is perfect for business owners looking to expand their teams with dependable and skilled virtual executive assistants.
Expertise
- Executive communications & email management
- Research & data analysis
- Travel planning & logistics
Best For
- Legal
- Healthcare
- Marketing
Hiring Process Overview
- Schedule a 15-minute call to discuss your business needs, ideal virtual assistant requirements, and confirm if Virtual Latinos aligns with your vision.
- Complete a hiring survey and participate in a 45-minute Zoom call to define your hiring needs, budget, and specific role details, including skills and experience.
- Virtual Latinos’ team will review your requirements, pre-select, and interview candidates on your behalf. You’ll receive the top 3-4 candidates matching your needs.
- You’ll review candidate profiles, select who to interview, and conduct video interviews. Once you’ve made your decision, finalize the hiring agreement.
- Begin managing your VA with an onboarding call, while Virtual Latinos provides ongoing support through a dedicated success agent.
Cost:
- Entry Level: $10-12/hr
- Mid Level: $13-17/hr
- Expert Level: $18+/hr
19. Wishup
Established in 2015, Wishup provides highly skilled virtual executive assistants who undergo a rigorous 6-step screening process to ensure technical expertise, industry knowledge, and a perfect cultural fit for your business. Each assistant is triple-vetted for aptitude, English proficiency, communication, and personality traits, ensuring they align with your specific needs.
With 352 employees and an estimated annual revenue of $20M – $50M, Wishup ensures top-quality assistance for a range of administrative and technical needs, making it a reliable partner for businesses looking for efficient support
Expertise
- Email management
- Calendar management
- Travel coordination
Best For
- Real Estate
- Healthcare
- eCommerce
Hiring Process Overview
- Connect with Wishup’s customer success team to discuss your business requirements and identify the type of virtual assistant you need.
- Wishup will select the ideal virtual assistant based on your specific needs, ensuring a perfect fit for your business.
- Onboard your new remote employee within 30 minutes and start delegating tasks.
Cost:
- 4 hours/day plan: Starts at $999/mo.
- 8 hours/day plan: Starts at $1,799/mo.
20. Zirtual
Zirtual is an outsourcing service that offers a team of highly qualified, US-based executive assistants who are carefully vetted. Each assistant comes with a college degree and relevant work experience. They undergo thorough background checks and are trained in administrative tasks, as well as specialized areas tailored to their experience and interests.
Founded in 2011, Zirtual has 155 employees and has an estimated annual revenue of $50M – $100M, positioning it as a premium provider of executive assistant services.
Expertise
- Inbox management
- Calendar management
- Event planning
Best For
- Business Services
- Property Services
- Real Estate Agents
Hiring Process Overview
- Sign up on Zirtual’s platform. Provide details about your business and your specific needs for an executive assistant.
- Based on your needs, Zirtual will match you with a dedicated, US-based assistant who is fully vetted and trained in relevant administrative and specialized tasks.
- Meet your assigned Zirtual Assistant, discuss your tasks and workflow, and set expectations.
- Begin collaborating with your Zirtual Assistant, who will manage tasks like email inbox management, appointment scheduling, social media, invoicing, data entry, and more.
Cost:
- Entrepreneur Plan: $599/mo (12 hours/month and 1 user)
- Startup Plan: $1,199/mo (24 hours/month and 2 users)
- Small Business Plan: $1,899/mo (36 hours/month 3 users)
- Team Plan: $2,499/mo (50 hours/month and 5 users)
21. Fancy Hands
Founded in 2010, Fancy Hands provides access to a pool of US-based assistants ready to take on a range of tasks, offering both ongoing support and help for special projects. With 189 employees and generating an estimated revenue of $2.5M – $5M, Fancy Hands is equipped to meet the needs of businesses looking for reliable, HIPAA-certified assistants for secure tasks as well as project management assistance.
Each assistant is based in the US, ensuring there are no language or cultural barriers, and you can even work with the same assistant for all your requests.
Expertise
- Administrative assistance
- Research
- Phone calls
Best For
- Author
- Social Media
- Entrepreneur
Hiring Process Overview
- Once you sign up, you can start submitting tasks immediately. There’s no waiting period, and you can submit as many tasks as you like with no delays.
- Each task is assigned to a US-based assistant who begins working on it right away. Every completed task goes through a supervisor’s review to ensure quality before it’s sent back to you.
- You’ll have a dedicated team of assistants at your disposal, handling tasks efficiently and allowing you to focus on more important work, day or night. If you’re ever dissatisfied with a task, you can request revisions until you’re happy with the result.
Cost:
- Small: $35/mo
- Medium: $55/mo
- Large: $125/mo
22. Elite VA
Elite VA is a recruiter service that pairs you with highly experienced US-based virtual executive assistants through a personalized matching and onboarding process. Headquartered in Cleveland, Ohio, Elite VA operates with around 20 employees and generates an estimated annual revenue of $2.5M – $5M.
Each virtual assistant has an average of 10 years of experience in their respective fields, with many years spent working virtually. Additionally, 98% of their executive assistants hold a 4-year degree or higher, or possess certifications in specialized areas, ensuring top-tier professional support for your business.
Expertise
- Managing your inbox
- Organizing your calendar
- Booking travel
Best For
- Manufacturing
- Non Profit Organizations
- Wealth Management
Hiring Process Overview
- Begin with a phone or Zoom meeting with Elite VA’s Sales Director to discuss your needs and assess if their services are the right fit for your business.
- Share your specific requirements, including work style, personality traits, and the type of support needed to get the right assistant.
- Elite VA’s talent team works diligently to match you with the best virtual assistant based on your unique needs.
- Kick-off with a Zoom introduction, set clear goals, and develop a 90-day success roadmap with your new assistant for smooth collaboration from day one.
- Your Relationship Manager will provide continuous support during the first month and beyond.
Cost: Inbox and calendar mini package for $397.
How To Spot Your Ideal Virtual Executive Assistant
Here are ways to determine if the executive virtual assistant from a provider is the right fit for you:
I. Easy To Communicate With
A virtual executive assistant should be someone easy to communicate with for smooth collaboration and task management. Strong communication builds trust and ensures tasks are completed efficiently. A VA with excellent communication skills will understand your needs quickly and provide timely updates.
Here are some traits and skills to look for:
- Clear and concise communication: Your VA should be able to express ideas clearly, whether through email, phone, or project management tools.
- Active listening: A good VA listens attentively, asks the right questions, and provides accurate responses based on your requests.
- Proactive communication: Look for a VA who regularly updates you on task progress, potential issues, or suggestions for improvement without needing to be prompted.
- Adaptability to different tools: They should be comfortable with communication tools like Slack, Zoom, or project management platforms, ensuring that they fit seamlessly into your workflow.
II. Available When You Need Them
A virtual executive assistant must be readily available to meet your business needs, whether it’s during regular business hours or at specific times that align with your schedule. Flexibility will keep you on the go especially if your business operates across different time zones or requires last-minute assistance.
Having a VA who is consistently available ensures that your tasks are completed on time and urgent matters are addressed promptly.
Here are some traits and skills to look for:
- Flexible schedule: Your VA should adjust their working hours to match your business needs, whether that means working within your time zone or being available for urgent tasks.
- Time management skills: A VA with excellent time management ensures that deadlines are met without needing constant reminders, allowing for seamless workflow.
- Proactive scheduling: Look for a VA who helps you plan ahead, sets reminders, and ensures that both routine and critical tasks are handled on time.
III. Organized & On Top of Things
A virtual executive assistant should keep tasks organized to complete them on time, set priorities correctly, and make sure nothing falls through the cracks. An organized VA will help you maintain focus, track deadlines, and manage your workload, freeing you from unnecessary stress and allowing you to focus on high-level decision-making.
Here are some traits and skills to look for:
- Strong organizational skills: Look for a VA who can manage multiple tasks, prioritize effectively, and keep your projects on track.
- Attention to detail: Your VA should catch small details and anticipate potential issues. Make sure nothing is overlooked in your workflow.
- Proficiency in task management tools: An experienced virtual assistant with tools like Trello, Asana, or Monday.com can help you organize tasks, set deadlines, and monitor progress with ease.
- Proactive follow-up: They should regularly check in on the status of ongoing projects and remind you of upcoming deadlines or milestones.
IV. Has the Right Experience
A virtual executive assistant with the right experience brings confidence, a strong work ethic, and familiarity with various business tools and practices. An experienced VA will understand the complexities of executive-level tasks and adapt quickly to your workflow, helping you avoid the need for constant oversight and training.
Here are some traits and skills to look for:
- Relevant industry experience: Look for a VA who has worked in your industry or similar fields. They will be familiar with the challenges and requirements of your business.
- Specialized skills: Make sure the VA has specific skills like project management, customer service, or marketing, and proficiency in software tools like Microsoft Office, CRMs, or bookkeeping software.
- Proven track record: An experienced VA should have a portfolio of past clients or projects showcasing their ability to handle executive tasks effectively, from scheduling meetings to managing communications.
V. Quick to Adapt
A virtual executive assistant must be quick to adapt to new tools, workflows, and challenges, especially in a fast-paced business environment. Adaptability ensures that your VA can handle evolving tasks, learn new systems, and respond efficiently to unexpected changes without slowing down your operations. A VA who can adjust quickly will minimize disruptions and contribute to smoother transitions during periods of change.
Here are some traits and skills to look for:
- Problem-solving skills: Look for someone who can think on their feet and develop solutions to unforeseen challenges without needing constant direction.
- Open to feedback: A VA who is adaptable will take feedback constructively and implement changes quickly to improve their performance.
VI. Tech-Savvy
A virtual executive assistant needs to be tech-savvy to use the various digital tools and platforms that modern businesses rely on. From project management software to communication tools, a tech-competent VA can streamline processes, automate repetitive tasks, and improve overall productivity.
Being comfortable with technology ensures that your VA can work efficiently, integrate into your team seamlessly, and troubleshoot basic issues independently.
Here are some traits and skills to look for:
- Proficiency with digital tools: A tech-savvy VA should be familiar with tools like Google Workspace, Microsoft Office, CRMs, and project management platforms such as Asana, Trello, or Slack.
- Ability to learn new software: They should have a proven ability to quickly learn and adapt to new tools that are specific to your business, whether it’s specialized accounting software, content management systems, or automation tools.
- Basic troubleshooting skills: A VA should troubleshoot minor technical issues, reducing downtime and ensuring smooth operations without relying on constant IT support.
VII. Dependable & Trustworthy
Dependability makes a virtual executive assistant consistently meet deadlines, stay organized, and handle tasks proactively without requiring constant oversight. This lets you delegate confidently, knowing that responsibilities will be managed efficiently.
Trustworthiness keeps sensitive data protected like financial information or personal tasks and communications. This ensures that confidential information is handled responsibly and securely.
Here are some traits and skills to look for:
- Strong work ethic: A dependable VA takes initiative, completes tasks on time, and ensures work is done to a high standard without needing frequent supervision.
- Confidentiality: They should demonstrate a clear understanding of the importance of protecting sensitive business information and adhere to any non-disclosure agreements (NDAs) or security protocols.
- Accountability: Look for a VA who accepts responsibility for their work, is open to feedback, and works to correct any mistakes promptly.
VIII. Fits Your Budget
Finding a virtual executive assistant who fits your budget helps you receive the support you need without overextending financially. Balance affordability with the quality of service, ensuring that the VA offers the right level of experience and skills for the price.
Whether you’re looking for full-time assistance or project-based support, having clear financial expectations will help you find the right fit for your business.
Here are different pricing models for virtual executive assistant services you can look for:
- Hourly Rates: Best for short-term projects or irregular tasks. With this model, you pay your VA based on the hours they work. It works well for businesses that need occasional assistance without a long-term commitment.
- Monthly Retainer: Ideal for consistent, ongoing support. A monthly retainer provides a set number of hours or services each month for a fixed fee, making it a great option for businesses that require regular help but want predictable costs.
- Project-Based Pricing: Works best for specific, time-bound projects like launching a marketing campaign or developing a website. With this model, you agree on a one-time fee for the entire project, helping you budget clearly for specific deliverables.
- Full-Time or Part-Time Contracts: Suitable for businesses that need dedicated, long-term support. This model offers a more traditional employment arrangement where you pay a set salary for a VA to work a specific number of hours per week, whether full-time or part-time. It’s ideal for companies that need a VA integrated into their daily operations.
Getting Started With Your Virtual Executive Assistant
Follow these steps for a smooth onboarding of your virtual executive assistant:
i. Define Your Needs & Tasks
Prepare a detailed list of responsibilities to inform your VA exactly what is expected from day one. Identify the tasks that are taking up too much of your time and those that can be easily delegated. Break down these tasks into daily, weekly, or project-based activities for better clarity.
Here are questions you can ask yourself to identify your needs:
- Which tasks take up the most of my time? Identify routine tasks like email management, scheduling, or administrative work that consume a large portion of your time and could be delegated.
- What tasks require minimal oversight? Determine tasks that can be completed independently by your VA like research, report generation, or data entry.
- Are there specialized tasks that need attention? Consider if there are specific areas, like social media management, project coordination, or bookkeeping, that your VA can take over to support your core business functions.
- How often do these tasks need to be completed? Break tasks into daily, weekly, or monthly categories to clarify which activities require constant attention and which are project-based.
- What tools or processes do I use regularly? Consider the platforms or tools (like CRMs, task management software, or communication platforms) that your VA should be familiar with to integrate into your workflow seamlessly.
ii. Tell Them Your Expectations & Goals
Communicate your expectations and goals clearly. Establish a strong foundation from the start to help your VA understand what success looks like and how they can best support your business.
Be transparent about your priorities, deadlines, and the level of communication you expect. Set measurable goals to give your VA clear direction on what to work towards and how to track progress.
Use key performance indicators (KPIs) that your VA should aim for:
- Task Completion Rate: Measure the percentage of tasks completed by the VA within the specified time frame. This lets you know that they are handling their workload efficiently and meeting deadlines.
- Response Time: Track how quickly your VA responds to emails or messages. Fast response times indicate their availability and attentiveness for smooth communication.
- Accuracy and Attention to Detail: Monitor the accuracy of the tasks your VA completes like data entry or report generation. This checks if they are maintaining high-quality work without frequent errors.
- Meeting Deadlines: Set deadlines for tasks and projects and measure how often the VA meets them. Consistent deadline adherence reflects strong time management and reliability.
- Client/Team Feedback: Gather feedback from clients, colleagues, or stakeholders on the VA’s performance. Positive feedback indicates strong interpersonal skills and effective communication.
- Proactivity: Track instances where your VA takes the initiative to improve workflows, suggest ideas, or anticipate needs. Proactive behavior shows they are invested in contributing to your business beyond just completing assigned tasks.
iii. Choose The Right Communication Tools
The right tools maintain smooth collaboration, quick updates, and easy task management, regardless of distance or time zones. The tools you select should align with your business needs and communication preferences for real-time discussions and ongoing project tracking.
Here are tools for effective communication:
- Slack: Create channels for different projects, share files, and integrate with other tools for seamless collaboration.
- Microsoft Teams: This tool is for teams using Microsoft Office, combining chat, video calls, and document sharing.
- Zoom: Offers high-quality video conferencing with screen-sharing and recording features.
- Google Meet: Integrated with Google Workspace, Google Meet provides a simple video conferencing solution with screen sharing and collaboration options.
- Asana: Assign tasks, set deadlines, and track progress.
- Trello: Use boards and cards to track tasks.
- Basecamp: Combines to-do lists, file sharing, and messaging into one platform.
- ClickUp: For task management, time tracking, and team collaboration. ClickUp integrates various communication features and is highly customizable to your workflow.
- Skype: Known for video and voice calling, screen sharing, and file transfers.
- Monday.com: Assign tasks, set priorities, and track your team’s progress. It provides a centralized hub for managing workloads.
iv. Onboard Them With Necessary Information
For a smooth start, onboard your virtual executive assistant with all the necessary information they need to succeed in their role. This includes providing access to tools, files, and a clear understanding of your company’s processes. A well-organized onboarding process helps your VA quickly integrate into your business and begin delivering results without delays or misunderstandings.
Here’s a 3-step guide for you:
- Provide logins for all the tools your VA will need like email, CRM systems, task management platforms (Trello, Asana), and file-sharing services like Google Drive or Dropbox.
- Outline company procedures, key contacts, communication preferences, and important workflows to help your VA understand the business structure and their role.
- Share details on current projects, key deadlines, and the overall goals of your business to give your VA context and clarity about their responsibilities.
You can add a welcome message similar to this for your new virtual EA:
| “Welcome to [Your Company Name]! We’re excited to have you on board as part of our team. You’ll find access to all the necessary tools, project details, and workflows to help you get started. Please don’t hesitate to reach out if you have any questions—your success is our priority, and we’re here to support you as you integrate into the company. We look forward to working together and achieving great results!” |
v. Set Up a Regular Check-In Schedule
Establish a regular check-in schedule with your virtual executive assistant to maintain alignment and monitor that tasks are progressing as expected. These meetings help you address any issues, provide feedback, and adjust priorities as needed. Frequent check-ins help build a stronger working relationship and keep the VA accountable while giving you peace of mind.
Here are tips for your check-ins:
- Depending on your needs, schedule regular meetings (weekly or bi-weekly) through tools like Zoom or Google Meet to review ongoing projects and upcoming priorities.
- For each check-in, create a brief agenda to guide the conversation, covering tasks, challenges, and new goals. This keeps meetings focused and productive.
- If necessary, set up daily check-ins via Slack or Microsoft Teams for quick progress updates, especially during high-priority projects.
vi. Provide Access to Required Software & Accounts
For your virtual executive assistant to work effectively, grant access to all the necessary software, tools, and accounts they will need to complete their tasks. Make sure they have the proper permissions from day one to avoid delays and make them integrate smoothly into your business operations. The right level of access also supports security and efficiency, helping your VA work independently.
Here are 4 ways you can start with:
- Set up logins and permissions. Provide access to platforms like email, project management tools (Asana, Trello), file-sharing systems (Google Drive, Dropbox), and communication tools (Slack, Zoom).
- For security, use tools like LastPass or 1Password to securely share passwords and maintain control over sensitive account information.
- For sensitive tools, make sure your VA has the right level of access. Set permissions based on their role and responsibilities, such as “view-only” or “edit” access to important documents.
- If your VA is unfamiliar with specific software, offer basic training or guides to help them get up to speed quickly.
vii. Start With Small, Manageable Tasks
When onboarding a virtual executive assistant, begin with small, manageable tasks. This lets your VA familiarize themselves with your business processes, tools, and expectations without feeling overwhelmed. Starting small builds trust and ensures they understand your workflow before tackling more complex responsibilities.
Follow these steps to create manageable tasks for your virtual EA:
- Start with tasks like email management, scheduling, or data entry. These tasks give your VA a clear understanding of your expectations and communication style.
- For each task, provide detailed instructions, examples, or templates to guide your VA. This minimizes the need for corrections and ensures they understand your approach.
- Once your VA demonstrates they can handle basic tasks effectively, start delegating more complex projects like client follow-ups, report generation, or content management.
- Use tools like Asana or Trello to track the completion of small tasks and provide feedback for improvement.
viii. Give Feedback & Adjust As Needed
Regular feedback helps your virtual executive assistant grow and align their work with your expectations. Be specific about what is working well and where improvements are needed, and encourage your VA to ask questions if something is unclear. This way, your VA continuously adapts and improves its contributions to your business.
Here are ways to give feedback to your virtual EA:
- When giving feedback, be detailed about what worked and what didn’t. For example, instead of saying “You need to improve your reports,” say “Please add more detailed analysis in the conclusion of each report.”
- Use tools like Google Docs to keep track of completed tasks and performance, making it easier to pinpoint areas for improvement. Both you and your virtual assistant can edit and comment on the same document for clear communication and updates on task completion.
- Let your VA know they can reach out with questions or clarifications to better understand their tasks and avoid repeated mistakes.
Conclusion
When you hire a virtual executive assistant, you can confidently focus on your core business strategies, knowing that your schedule and administrative tasks are in capable hands. To secure the best match, list your tasks and match them with a provider that meets your specific needs.
Genius, known for sourcing the top 1% of executive assistants, should be at the top of your list. With a rigorous vetting process, our on-the-ground sourcing teams in the Philippines and Latin America ensure you get the best talent. Plus, with our 6-month guarantee and free interviews, hiring with Genius is risk-free. Join us today.
FAQs
How much is the VA rate per hour in the Philippines?
The hourly rate for virtual assistants (VAs) in the Philippines typically ranges from $3 to $15, depending on their experience, skills, and the nature of the tasks. More experienced VAs with specialized skills command higher rates.
What personality type is best for a remote executive assistant?
The best personality type for an executive assistant is often ISTJ or ESTJ, known for their strong organizational skills, attention to detail, reliability, and practical problem-solving abilities. These personality types thrive in structured environments and are great at managing tasks and deadlines.
What is the #1 job of a great virtual executive assistant?
The primary responsibility of a great virtual assistant is to efficiently manage administrative tasks, freeing up time for their employer to focus on higher-level priorities. This includes scheduling, communication management, and other routine tasks that improve productivity.
What are the disadvantages of a virtual executive assistant?
The disadvantages of hiring a virtual executive assistant include the lack of physical presence for in-person tasks and potential time zone differences that may affect real-time communication. Additionally, managing remote work relies heavily on technology, which can lead to disruptions if there are technical issues or security concerns.
